The payroll period for the school district shall be monthly.  Employees shall be paid on the 20th day of each month.  If this day is a holiday, recess, or weekend, the payroll shall be paid on the last working day prior to the holiday, recess or weekend.

It shall be the responsibility of the secretary to issue payroll to employees in compliance with this policy.

The requirements stated in the Master Contract between employees in a collective bargaining unit and the board regarding payroll periods of such employees shall be followed.

 

 

Legal Reference:  Iowa Code §§ 20; 91A.

Cross Reference:  706.2   Payroll Deductions

Approved 11/1/2004                             Reviewed 11/16/2009                           Revised 12/15/2014
                                                                                            06/17/2019                                            06/17/2019

 

Ease of administration shall be the primary consideration for payroll deductions, other than those required by law.  Payroll deductions will be made for federal income tax withholdings, Iowa income tax withholdings, federal insurance contributions, and the Iowa Public Employees' Retirement System (IPERS) In addition, any employee may elect to have payments withheld for district-related and mutually agreed upon group insurance coverage and/or tax-sheltered annuity programs.

Written requests for the purchase of or a change in tax-sheltered annuities shall be on file in the payroll department thirty (30) days prior to the desired effective date.  Requests for reductions in gross wages for contributions to tax-sheltered annuities shall conform to the standards of Internal revenue service, and all other governing and regulatory agencies in effect at the time of the request.  Deductions for tax-sheltered annuities may be revoked thirty (30) days after receiving a written request from the employee.

The district may deduct wages as required or allowed by state or federal law or by order of a court of competent jurisdiction.  

It will be the responsibility of the superintendent or superintendent’s designee to determine which additional payroll deductions will be allowed.

Payroll deduction requirements stated in the employee handbook, if any, will be followed.

 

Legal Reference:          Iowa Code §§ 91A.2(4), .3; 294.8-.9, .15-.16.

 

Cross Reference:          406.6   Licensed Employee Tax Shelter Programs

                                    412.4   Classified Employee Tax Shelter Programs

                                    706.1   Payroll Periods

 

 

Approved:  11/01/2004

Reviewed:  11/16/2009

Revised:  12/15/2014, 06/17/2019, 10/18/2021, 06/17/2024

 

 

The district provides leaves of absences to allow employees to be absent from work to attend to important matters outside of the workplace. As public employers, school districts are expected to record and monitor the work that employees perform and to conform to principles of public accountability in their compensation practices.

Consistent with principles of public accountability, it is the policy of the district that, when an employee is absent from work for less than one work day and the employee does not use accrued leave for such absence, the employee’s pay will be reduced or the employee will be placed on leave without pay if:

• the employee has not sought permission to use paid leave for this partial-day absence,
• the employee has sought permission to use paid leave for this partial-day absence and permission has been denied,
• the employee’s accrued paid leave has been exhausted, or
• the employee chooses to use leave without pay.

In each case in which an employee is absent from work for part of a work day, a deduction from compensation will be made or the employee will be placed on leave without pay for a period of time which is equal to the employee’s absence from the employee’s regularly scheduled hours of work on that day.

 

 

Legal Reference:  29 U.S.C. Sec. 2 13(a)
                                     29 C.F.R. Part 541

Cross References:  409.8   Licensed Employee Unpaid Leave
                               414.8   Classified Employee Unpaid Leave

 

Approved:  11/01/2024

Reviewed:  11/16/2009, 12/15/2014, 01/20/2020

Revised:  06/17/2024