Student library circulation records are designed to be used internally to assist in the orderly administration of the school district libraries.  As a general rule, student library circulation records are considered confidential records and will not be released without parental consent.  Individuals who may access such records include a student's parents, the student, authorized licensed employees, authorized government officials from the U.S. Comptroller General, the Secretary of Education, the Commissioner and Director of the National Institute of Education, and the Assistant Secretary for Education and State Education Department.  Appropriate authorities in a health or safety emergency may access the student's library circulation records without the approval or the notification of the student's parents.  Parents may not access records, without the student's permission, of a student who has reached the age of majority or who is attending a post-secondary educational institution unless the student is considered a dependent for tax purposes.

It shall be the teacher-librarian’s responsibility to maintain the student library circulation records for students currently enrolled in each building and to provide access to these records for requests approved by administrators.  Students' library circulation records may be accessed during the regular business hours of the school district.  If copies of documents are requested, a fee for such copying may be charged.

It shall be the responsibility of the superintendent, in conjunction with the teacher or teacher-librarian, to develop administrative regulations regarding this policy.

Note:  This is a mandatory policy and a reflection of federal and Iowa law.

Legal Reference:  20 U.S.C. § 1232g (1994).
                                      34 C.F.R. Pt. 99 (2002).
                                      Iowa Code §§ 22; 622.10 (2003).
                                      281 I.A.C. 12.3(6).
                                      1980 Op. Att'y Gen. 720, 825.

Cross Reference:  506      Student Records

Approved 11/1/2004                             Reviewed 04/21/2014                           Revised 06/15/2009
                                                                                            04/15/2019