Board Minutes - 2020.11.16 - Annual Meeting

The annual meeting of the Independence Community School Board was called to order at 7:30 p.m. by Board Secretary Morine at the Jr/Sr High School Auditorium, Independence, Iowa on November 16, 2020.  Those physically present: Eric Smith, Board Secretary Laura Morine, Steve Noyes and newspaper representative. Board members attending virtually:  Kim Hansen, Matt O’Loughlin, Jennifer Sornson and Gina Trimble, along with building administrators and directors. Supt. Reiter was absent. 

1. Election of a President of the Board-Morine called for nominations for President.   Hansen nominated Smith, O’Loughlin nominated Sornson, Smith nominated Hansen.  Voting was done by board members texting the Board Secretary.   Results: Trimble-Smith, Sornson-Sornson, O’Loughlin-Sornson, Hansen-Smith, Smith-Hansen.  There was a tie between Smith and Sornson, so another vote was called. Results from 2^nd Vote: Trimble- Smith, Sornson – Sornson, O’Loughlin – Sornson, Hansen -Smith, Smith-Smith.  Smith was elected as President and Morine issued the Oath of Office and Smith presided over the rest of the meeting.
    
2. Election of a Vice President of the Board – Smith called for nominations.   Sornson nominated O’Loughlin, Trimble nominated Hansen.  Vote was done by board members texting Board Secretary.   Results: Trimble-Hansen, Sornson-O’Loughlin, O’Loughlin-O’Loughlin, Hansen-Hansen, Smith-Hansen. Hansen was elected as Vice President and Morine issued the Oath of Office
    
3. Set Regular Board Meeting Dates, Time and Location for 2020-2021 – O’Loughlin moved to approve the Regular Board Meeting Dates, Time and Location for 2020-2021.  Sornson second, motion carried 5-0.

       2020-2021 Proposed School Board Meetings at 6:00 p.m. in the Central Office Boardroom.   (3^rd Monday of the Month)

       December 21, 2020                                              

       January 18, 2021

       February 15, 2021

       March 15, 2021

       April 19, 2021

       May 17, 2021

       June 21, 2021

       July 19, 2021

       August 16, 2021

       September 20, 2021

       October 18, 2021

       November 15, 2021

      

4.  Roll Call Vote Order for 2020-2021 – Trimble moved to approve the Roll Call Vote Order for 2020-2021.  Sornson second, motion carried 5-0.

Dec/Jan/Feb               O’Loughlin, Hansen, Smith, Sornson, Trimble

Mar/Apr                     Hansen, Smith, Sornson, Trimble, O’Loughlin

May/June                   Smith, Sornson, Trimble, O’Loughlin, Hansen

July/Aug/Sept            Sornson, Trimble, O’Loughlin, Hansen, Smith,

            Oct/Nov                      Trimble, O’Loughlin, Hansen, Smith, Sornson

 

E. Consider Approval of Committee Assignments for 2020-2021 – O’Loughlin moved to approve the Committee Assignments for 2020-2021.  Hansen second, motion carried 5-0

Committee  1.  Extra-Curricular Activities     2.  IASB – Delegate Assembly (represents ICSD                     at the 2021 IASB Delegate Assembly)  3.  Mustang Foundation Board of Directors  4.  Calendar Committee                     5.  School Improvement Advisory Committee - SIAC  6.  Mentor/Volunteer Advisory Board  7.  Career and Technical Advisory Committee    8.  Indee Agriculture Education  9. Construction Oversite and Traffic Flow Committee 10. Tree and Landscaping Committee 11. Auditorium Marketing Committee 12. Buchanan County Conference Board 13. Paver/Trail Funds Committee 14. Salary Compensation Advisory Committee 15. Benefit Advisory Committee 16. City Council Liaisons Current Member  O’Loughlin & Trimble  Smith    Sornson & Hansen  Trimble  Hansen  Smith  Sornson  Sornson  Trimble & Smith  Hansen  O’Loughlin & Hansen  Hansen  O’Loughlin  Smith & O’Loughlin  New for 2020-2021  Brandon/Rowley - Smith                  Independence - The rest   of the Board will rotate   based on bill review month. New Member     No change    No change      No change    Sornson    No change    No change    No change    No change    Smith & Hansen    No change    No change    Trimble    No change    No change    Trimble    No change

 

NEW BUSINESS

A. Consider Approval of Ahlers & Cooney, P.C., Lynch Dallas, P.C., and Wilson, Elser, Moskowitz, Edelman, and Dicker LLP as Legal Counsels for the District and Board of Directors.  Trimble moved to approve the Ahlers & Cooney, P.C., Lynch Dallas, P.C., and Wilson, Elser, Moskowitz, Edelman, and Dicker LLP as Legal Counsels for the District and Board of Directors.  Hansen second, motion carried 5-0.

1. Consider Approval of Resolution Naming Depositories – Hansen moved to approve the Resolution Naming Depositories.  Trimble second, motion carried 5-0.

2. Consider Approval of Resolution to Pay Bills When the Board is Not in Session – O’Loughlin moved to approve the Resolution to Pay Bills When the Board is Not in Session.  Trimble second, motion carried 5-0.

3. Consider Approval of Resolution to Issue Payroll – Sornson moved to approve the Resolution to Issue Payroll.   Hansen second, motion carried 5-0.

4. Consider Approval of Resolution to Authorize the Use of a Check Protector and Signer and the Proper Control of the Signer – Trimble moved to approve the Resolution to Authorize the Use of a Check Protector and Signer and the Proper Control of the Signer.  Hansen second, motion carried 5-0.

5. Discussion of Licensed Employee Early Retirement Plan Board Policy 407.3 and 407.4 and Certified Staff Early Notification Incentive.  Board discussed these items and felt they needed more information.

6. Consider Approval of Licensed Employee Early Retirement Plan Policy 407.3 and 407.4 First Reading – Agenda item died due to the lack of a motion.

 

ADJOURNMENT – Sornson moved to adjourn.  O’Loughlin second, motion carried 5-0. The Annual meeting was adjourned at 8:08 pm.

 

_____________________________________         ___________________________________
Eric B. Smith, Chair                                                                 Laura J. Morine, Board Secretary