500 - STUDENTS

500 - STUDENTS jen@iowaschool… Thu, 02/04/2021 - 09:43

501 - Student Attendance

501 - Student Attendance dawn.gibson.cm… Fri, 04/02/2021 - 13:31

501.01 - Resident Students

501.01 - Resident Students

Children who are residents of the school district community will attend the school district without paying tuition.

The residence of a student means the place, abode, or dwelling of the student.  Generally, the legal dwelling of minors is the same as their parents.  However, a student may establish a dwelling with someone other than the parents and attend public school in the school district without paying tuition if the primary purpose for residing in the school district is not for the purpose of obtaining a free public education.  Further, students who have reached the age of majority and who are still eligible to attend an Iowa secondary school may declare their residence independent of the residence of the parents.

Each case involving the bona fide residence of a student will be decided upon its individual merits by the superintendent.

 

 

Legal Reference:  Lakota Cons. Ind. School v. Buffalo Center-Rake Comm. School, 334 N.W.2d 704 (Iowa 1983).
     
                                Mt. Hope School Dist. v. Hendrickson, 197 N.W. 47 (Iowa 1924).
     
                                Oshel v. Creston Comm. School Dist., DPI Admin. Doc. 570 (1981).
     
                                33 D.P.I. Dec. Rule 80 (1984).
     
                                Iowa Code §§ 257.6; 282.2, .6, .7; 285.4 (2003).
    
                                1956 Op. Att'y Gen. 185.
   
                                1946 Op. Att'y Gen. 197.
    
                                1938 Op. Att'y Gen. 69.
   
                                1930 Op. Att'y Gen. 147.

Cross Reference:  102      School District Instructional Organization
     
                         501      Student Attendance

Approved:  11/01/2004

Reviewed:  07/21/2008, 09/16/2013, 11/19/2018, 11/27/2023

Revised:

 

dawn.gibson.cm… Fri, 04/02/2021 - 13:32

501.02 - Nonresident Students

501.02 - Nonresident Students

Students who are eligible to attend an Iowa public school but who are not legal residents of the school district may be admitted into the school district at the discretion of the superintendent upon application and payment of tuition.  The tuition rate is the current per-pupil cost of the school district as computed by the board secretary and as authorized by the Iowa Department of Education.

Resident students whose families move from the school district after the start of a semester and who wish to complete the semester in their former resident school district will be permitted to attend.  Students who plan to open enroll to their former resident district for the next school year may do so without approval of the superintendent or board.  

Students in grades eleven or twelve who are no longer residents of the school district, but were residents in the preceding school year, may continue to attend school until they graduate without the payment of tuition.  These students may be required to identify an adult, who resides in the school district, identified for purposes of administration.

Nonresident students who are eligible to attend an Iowa public school and who have evidence they will become legal residents of the school district prior to October 1 may be allowed to attend without the payment of tuition.

 

 

Legal Reference:  Lakota Cons. Ind. School v. Buffalo Center-Rake Comm. School, 334 N.W.2d 704 (Iowa 1983).
                             Mt. Hope School Dist. v. Hendrickson, 197 N.W. 47 (Iowa 1924).
                             Oshel v. Creston Comm. School Dist., DPI Admin. Doc. 570 (1981).
                             Iowa Code §§ 257.6; 282.1, .2, .6, .7, .11, .24

Cross Reference:  501      Student Attendance

 

Approved:  11/01/2004

Reviewed:  07/21/2008, 09/16/2013, 11/19/2018, 06/19/2023

Revised:  06/19/2023

 

dawn.gibson.cm… Fri, 04/02/2021 - 13:36

501.03 - Compulsory Attendance

501.03 - Compulsory Attendance

Parents within the school district who have children over age six and under age sixteen by September 15, in proper physical and mental condition to attend school, shall have the children attend the school district at the attendance center designated by the board.  Students shall attend school the number of hours school is in session in accordance with the school calendar.  Students of compulsory attendance age shall attend school a minimum of 1080 hours.  Students not attending the minimum hours must be exempted by this policy as listed below or referred to the county attorney.  Exceptions to this policy include children who:

  • have completed the requirements for graduation in an accredited school or have obtained a high school equivalency diploma;
  • are attending religious services or receiving religious instruction;
  • are attending an approved or probationally approved private college preparatory school;
  • are attending an accredited nonpublic school;
  • are receiving independent private instruction; or,
  • are receiving competent private instruction.

It is the responsibility of the parent of a child to provide evidence of the child's mental and physical inability to attend school or of the child's qualifications for one of the exceptions listed above.

The principal or other school official shall investigate the cause for a student's truancy.  If the principal or other school official is unable to secure the truant student's attendance through the district’s truancy regulation, the principal or other school official shall refer the matter over to the county attorney. 

The school will participate in mediation if requested by the county attorney.  The superintendent or designee shall represent the school district in mediation.  The school district will monitor the student's compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney.

 

 

Legal Reference:  Iowa Code §§ 239.5B; 259A; 279.10-.11; ch. 299; 299A (2003).
                                      441 I.A.C. 41.25(8).
                                      1978 Op. Att'y. Gen. 379.

Cross Reference:  501       Student Attendance
                              601.1   School Calendar
                              604.1   Competent Private Instruction

Approved:  11/01/2004

Reviewed:  09/16/2013, 11/19/2018

Revised:  02/18/2008, 09/15/2014, 11/27/2023, 03/18/2024

 

 

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 13:39

501.04 - Entrance - Admissions

501.04 - Entrance - Admissions

 

Children in the school district community will be allowed to enroll in the school district's regular education program beginning at age five.  The child must be age five on or prior to September 15 to participate in the school district's kindergarten program.  The child must be age six on or prior to September 15 to begin the first grade of the education program.

The board shall require evidence of age and residency in the form of a birth certificate or other evidence before the student may enroll in the school district's education program.  It shall be within the discretion of the superintendent to determine what is satisfactory evidence for proof of age.

Prior to enrollment, the child must provide the administration with their health and immunization certificate.  Failure to provide this information within the time period set by the superintendent shall be reason for suspension, expulsion or denying admission to the student.

 

 

Legal Reference:  Iowa Code §§ 139.9; 282.1, .3, .6 (2003).
  
                                    1980 Op. Att'y Gen. 258.

Cross Reference:  501      Student Attendance
  
                            507.1   Student Health and Immunization Certificates

Approved:  11/01/2004

Reviewed:  07/21/2008, 09/16/2013, 11/19/2018, 11/27/2023

Revised:  

      

 

dawn.gibson.cm… Fri, 04/02/2021 - 13:42

501.05 - Attendance Center Assignment

501.05 - Attendance Center Assignment

The board will have complete discretion to determine the boundaries for each attendance center and to assign students to the attendance centers.

Parents or guardians of siblings in the same grade level academically in grades kindergarten through grade five may request the siblings be placed in the same or different classrooms.  In order to be valid, the request must be made in writing and submitted to the school principal at the time of registration for classes, or within fourteen days after the children’s first day of attendance during the school year.  If a valid request is received by the school principal, the request must be honored.  While a parent or guardian may make a placement request that siblings be placed together or apart, the district administration retains complete discretion to select the classroom teacher(s) to which siblings are assigned.  If after the initial grading period following the placement of siblings in the same or different classrooms the school principal determines the placement is disruptive to the class; the principal may assign one or more of the siblings to different classrooms.

It is the responsibility of the superintendent to make a recommendation to the board annually regarding the assigned attendance center for each student.  In making the recommendation, the superintendent will consider the geographical layout of the school district, the condition and location of the school district facilities, the location of student population, possible transportation challenges, financial condition of the school district and other factors deemed relevant by the superintendent or the board.

 

 

Legal Reference:  Iowa Code §§ 279.11; 282.7-.8.

Cross Reference:  501      Student Attendance

 

Approved:  11/01/2004

Reviewed:  07/21/2008, 09/16/2013, 11/19/2018, 10/21/2019, 11/27/2023

Revised:  10/21/2019

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 13:44

501.06 - Student Transfers In

501.06 - Student Transfers In

Students who transfer into the school district must meet the immunization and age requirements set out for students who initially enroll in the school district.

The school district shall request the student's cumulative records from the previous school district.  If the student cannot offer proof of grade level, the superintendent or designee will make the grade level determination.  The superintendent or designee may require testing or other information to determine the grade level.  Students currently expelled or suspended from their previous school district will not be enrolled.  Students will follow the regular enrollment process after their expulsion or suspension has expired.

The superintendent or designee shall determine the amount of credits to be transferred.  If the student has not previously attended an accredited school, it is within the superintendent's discretion to accept or reject credits or grades.

The board may deny admission if the student is not willing to provide the board with the necessary information.

 

Legal Reference:  20 U.S.C. § 1232g (1994).
  
                                    Iowa Code §§ 139.9; 282.1, .3, .4; 299A (2003).

Cross Reference:  501      Student Attendance
  
                            505.4   Student Honors and Awards
  
                            507      Student Health and Well-Being
  
                            604.1   Competent Private Instruction

 

Approved:  11/01/2004

Reviewed:  07/21/2008, 09/16/2013, 12/17/2018

Revised:  11/27/2023

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 13:46

501.07 - Student Transfers Out or Withdrawals

501.07 - Student Transfers Out or Withdrawals

If the student's parent/guardian(s) wish to withdraw or transfer the student from school prior to completing and graduating from the education program, they shall notify the school in writing as soon as possible of the decision to withdraw or transfer the student from the education program.  They will receive instructions regarding the return of textbooks, library books, locker equipment, hot lunch information, etc. 

The notice shall state the student's final day of attendance.  If the student is not enrolling in another school district, the school district shall maintain the student's records in the same manner as the records of students who have graduated from the school district.

If the parents wish to have the student's cumulative record sent to the new school district, the parents shall notify the school in writing.  This notice shall include the name of the school district and the person at the new school district to whom the student's cumulative records should be sent.  If the new school district requests the student's cumulative records, the school district will forward the cumulative records and notify the parents the records have been sent.  The notice shall inform the parents of their right to review the records sent.

If the student is of compulsory education age and not transferring to another public school district or an accredited nonpublic school, the parents shall notify the school that the student is receiving competent private instruction and file the necessary competent private instruction reports.

 

Legal Reference:  20 U.S.C. § 1232g.
  
                            Iowa Code §§ 274.1; 299.1-.1A; 299A.11.

Cross Reference:  501      Student Attendance
  
                            506      Student Records
  
                            604.1   Competent Private Instruction

 

Approved:  11/01/2004

Reviewed:  07/21/2008, 12/17/2018

Revised:  09/16/2013, 11/27/2023

 

dawn.gibson.cm… Fri, 04/02/2021 - 13:47

501.08 - Student Attendance Records

501.08 - Student Attendance Records

As part of the school district's records, the daily attendance of each student shall be recorded and maintained on file with the permanent records of the board secretary.

It shall be the responsibility of the principals to ensure that such reports are filed with the board secretary, the custodian of school records.

 

Legal Reference:  Iowa Code §§ 294.4; 299 (2003).
  
                            281 I.A.C. 12.2(4).

Cross Reference:  501      Student Attendance
  
                            506      Student Records

 

Approved:  11/01/2004

Reviewed:  07/21/2008, 09/16/2013, 12/17/2018, 11/27/2003

Revised:

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 13:48

501.09 - Student Absences – Excused

501.09 - Student Absences – Excused

Regular attendance by students is essential for students to obtain the maximum opportunities from the education program.  Parents should understand that any absence not excused by a physician, school nurse, or building principal shall be considered an absence from school.

Any absences excused by either a physician, school nurse, or building principal (including any school sponsored or approved activities) shall be considered as days in attendance for the purpose of the truancy law.

The district believes that traditional, in-person school attendance leads to the greatest learning opportunities for students.  However, there may be rare and unusual circumstances created by public emergencies declared by state or local officials which temporarily prevent students from attending traditional, in-person school.  In these circumstances, the superintendent will have discretion to make reasonable accommodations for students, on a case-by-case basis, to attend school through remote learning opportunities within the available resources of the district and as permitted by law.  During approved remote learning, attendance will be taken, assessments may be administered, and grades will count towards students’ cumulative grade point average as if they were attending in person.  The provision of special education and accommodations for students who have individualized education programs (IEPs) or Section 504 plans will be determined by each respective IEP or Section 504 team. 

Students shall be allowed the opportunity to make up the work missed.

Students who wish to participate in school-sponsored activities are only allowed to miss until noon of the day of the activity unless permission has been given by the principal for the student to be absent.

It shall be the responsibility of the parent to notify the student's attendance center no later than 10:00 a.m. of the day the student is absent, or as soon as the parent knows the student will not be attending school on that day.  The principal/designee will request evidence or written verification of the student's reason for absence.

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

 

Legal Reference:  34 C.F.R.sec. 300
  
                            28 C.F.R. Pt. 35
  
                            Iowa Code §§ 294.4; 299.
  
                            281 I.A.C. 12.2(4).

Cross Reference:  501      Student Attendance
  
                            503      Student Discipline
  
                            504      Student Activities
  
                            506      Student Records

 

Approved:  07/17/2006

Reviewed:  08/18/2008, 12/17/2018, 07/20/2020

Revised:  06/19/2006, 12/16/2013, 07/20/2020, 11/27/2023

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 13:52

501.09E1 - Request for Remote Learning Form

501.09E1 - Request for Remote Learning Form

REQUEST FOR REMOTE LEARNING FORM

 

Date:  ________________

Student Name:  ____________________________________________       

Attendance Center:  ________________________________________

Parent/Guardian:  __________________________________________

I, _________________________________ (Parent/Guardian) am requesting accommodation for my child, _________________________________ (Student Name) to participate in remote learning opportunities for the duration of the declared public emergency, or until I have determined my child can safely return to traditional in-person learning at his/her designated attendance center, whichever occurs first. 

I have attached to this form documentation from an Iowa Board of Medicine-licensed medical professional confirming that remote learning is medically necessary due to the vulnerable health condition of my child or of a family member residing within the same home as my child.

I understand that the district will do their utmost to accommodate my child’s learning needs, but that some learning opportunities may need to be modified in a remote environment.  The provision of special education and accommodations for students who have individualized education programs (IEPs) or Section 504 plans will be determined by each respective IEP or Section 504 team.  

I understand that in order for my child to continue to participate in mandatory learning, his/her remote attendance will be taken, assessments administered, and grades will be counted toward my child’s cumulative grade average.  I understand that any devices, technology, or materials given to my child to facilitate remote learning are the property of the district and must be returned at the end of the remote learning period. 

I am requesting that remote learning opportunities begin on ______________ (date) and continue until
[ ____________(date) or the declared public emergency is dismissed].

 

________________________________(Parent/Guardian)           _____________________(Date)

 

Request approved by:

 

_______________________________ (School Official)             ______________________(Date)

 

dawn.gibson.cm… Fri, 04/02/2021 - 13:54

501.10 - Truancy

501.10 - Truancy

Regular attendance by the students at school is essential for students to obtain the maximum opportunities from the education program. Parents and students alike are encouraged to ensure an absence from school is a necessary absence.

Children between the ages of six and sixteen, as of September 15, residing in the Independence Community School District are required to be enrolled in and attending an Iowa accredited public or private school, or receiving competent private instruction pursuant to state law (Iowa Code 299.1A).  Students are expected to attend a minimum of 162 days per year.  Truancy will not be tolerated by the board.

Students are subject to disciplinary action for truancy including, but not limited to, detention, retention, alternative placement, release to human services, release to a guidance counselor, truancy officer, intervention team or other appropriate third party. It shall be within the discretion of the principal to determine, in light of the circumstances, whether a student may make up work missed because of truancy.

The principal/designee shall notify the truancy officer when a student is truant. The truancy officer shall investigate the cause of a student’s truancy and attempt to ensure the student’s attendance. The truancy officer may take the student into custody. A student taken into custody shall be placed in the custody of the principal. The truancy officer shall attempt to contact the student’s parents when the student is taken into custody. If after school administration action, the student is still truant, the truancy officer shall refer the matter over to the county attorney.

The school will participate in mediation if requested by the county attorney. The superintendent or designee shall represent the school district in mediation. The school district will monitor the student’s compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney for possible prosecution.

Regulations for this policy are outlined in the student handbook for each attendance center.

 

 

Legal Reference:  Iowa Code §§ 294.4; 299 (2003).
  
                                    281 I.A.C. 12.2(4).

Cross Reference:  206.3   Secretary-Treasurer
  
                                    501      Student Attendance
  
                                    503      Student Discipline
  
                                    504      Student Activities
  
                                    506      Student Records

 

Approved:  08/21/2006

Reviewed:  08/18/2008, 11/18/2013, 12/17/2018

Revised:  07/17/2006, 05/19/2009, 12/17/2018, 11/27/2023

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 13:56

501.10E - Sample Letter to Parents

501.10E - Sample Letter to Parents

 

SAMPLE LETTER TO PARENT/GUARDIAN(S) REGARDING ATTENDANCE

 

 

Date

                                                                                                                                  

 Dear Parent/Guardian(s):

The Independence Community School District Board of Education’s attendance policy states the following actions will occur regarding cumulative student absences:

  • Letter from the building principal sent after 10th absence from school.
    (Any absence due to participation in school sponsored or approved activities will be excused by the building principal).
  • A mediation meeting between the parent, truancy officer and building principal/designee after the 15th absence. 
    A detailed student attendance contract will be developed.
  • Any breeches of the terms of the contract by the student or parent(s) after the 18th absence will result in a referral to the county attorney.

Regular attendance is essential for students to obtain the maximum opportunities and benefits from the educational program.  The purpose of this letter is only to inform you of the number of absences and truancies your child has accumulated so far this year.

As of __________________, your child, ___________________________ has missed 10 days of school.

We understand there are times and circumstances requiring your child to miss school, and we also understand you are likely aware of the number of days missed by your child.  However, the Board of Education believes it is imperative students are in attendance and are ready to learn.  Therefore, this letter is sent to you as a reminder and to encourage you to make necessary adjustments in order to avoid further consequences as outlined in the school district attendance policy.

If you have any questions, concerns, or if you need clarification on the Board of Education policy please contact us.  Thank you for your continued efforts and support of the Independence Community School District.

 

Sincerely,

 

Principal
Building
Address

Cc:  Truancy Officer

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 13:58

501.10R - Truancy Regulation

501.10R - Truancy Regulation

 

Attendance in school is considered extremely important for the success of a student in their academic work.  Students will be required to be in school a minimum number of days.  This number will be no less than 162 days.  The following action will take place with absences that are considered as truant from school.

The building principal/designee will send a letter to the parent of a student who has missed ten (10) cumulative days at their respective attendance center.  (Code No. 501.10E1)

A mediation meeting will take place between the parent, truancy officer and building principal/designee, and student as appropriate, when the student has missed fifteen (15) cumulative days of school.  At this meeting a detailed student specific attendance contract will be developed.  This contract will include such items as consequences for breeches of the contract up to and including referral to the county attorney for prosecution which may happen upon the student missing the eighteenth (18) cumulative day of school.

The truancy officer will be responsible for the attendance of students in grade one through 16 years of age.  (Students who turn 16 years of age during the school year must complete that year under compulsory attendance law.)  The truancy officer will do the following:

  • Monitor daily attendance with assistance from building secretaries.
  • Will mediate at required parent conferences.
  • Will refer parents to the county attorney.
  • Will investigate and monitor persons referred to the county attorney.
  • Represent the Independence Community School District in any court proceedings.

The truancy officer will inform the superintendent of any scheduled mediation meetings.

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:00

501.11 - Student Release During School Hours

501.11 - Student Release During School Hours

 

Students will be allowed to leave the school district facilities during school hours only with prior authorization from their parents, unless the parent appears personally at the student's attendance center to arrange for the release of the student during school hours, or with the permission of the principal.

Approved reasons for release of a student during the school day shall include, but not be limited to, illness, family emergencies, medical appointments, religious instruction, classes outside the student's attendance center, and other reasons determined appropriate by the principal.

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

 

Legal Reference:  Iowa Code § 294.4 (2003).
  
                                    281 I.A.C. 12.2(4).

Cross Reference:  501      Student Attendance
  
                                    503      Student Discipline
  
                                    504      Student Activities
  
                                    506      Student Records

Approved 11/1/2004                             Reviewed 08/18/2008                           Revised                   
                                                                                            11/18/2013
                                                                                            12/17/2018                                                      

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:01

501.12 - Pregnant Students

501.12 - Pregnant Students

 

The board encourages pregnant students to continue to attend the education program as long as they are physically able to do so.  The pregnant student may notify the principal or the guidance counselor as soon as she is aware of the pregnancy.  The school may require that a pregnant student provide the principal with a written note from her doctor relative to special conditions that might exist and specific suggestions as to how long the student may continue to attend classes.  If the student is unable to attend school because of her pregnancy, the student may be excused and arrangements made to continue her studies during her absence.  The student shall resume classes upon the recommendation of her physician.

 

 

Legal Reference:  Iowa Code §§ 216; 279.8; 280.3 (2003).

Cross Reference:  501      Student Attendance
  
                                    604.2   Individualized Instruction

Approved 11/1/2004                             Reviewed 08/18/2008                           Revised                   
                                                                                            11/18/2013
                                                                                            12/17/2018

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:02

501.13 - Married Students

501.13 - Married Students

 

The board encourages married students to continue attending the education program in order to graduate.

Married students may attend without paying tuition as long as they are eligible to attend an Iowa public school and are a resident of the school district.

If requested, a married student with family responsibilities may have classes scheduled in blocks so as much time as possible can be spent fulfilling family responsibilities.  Husbands and wives will not necessarily be scheduled in the same class sections.

 

 

Legal Reference:  Iowa Code §§ 257.6; 280.3; 282.2, .6, .7 (2003).

Cross Reference:  501      Student Attendance

Approved 11/1/2004                             Reviewed 08/18/2008                           Revised                   
                                                                                           11/18/2013
                                                                                           12/17/2018                                                                       

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:04

501.14 - Students of Legal Age

501.14 - Students of Legal Age

 

Students who have attained legal age may continue the education program without payment of tuition as long as they are eligible to attend an Iowa public school and are residents of the school district.

Parents will be allowed to access and view the student's records without written permission from the student if the student is still a dependent for tax purposes.  In most cases, with the discretion of the principal or the superintendent, the student will be able to make decisions and sign documents rather than requiring parental permission or signature.

 

 

Legal Reference:  20 U.S.C. § 1232g (1994).
  
                                    Iowa Code §§ 22; 282.2, .6, .7; 285.4; 599.1; 622.10 (2003).
  
                                    281 I.A.C. 12.3(6).

Cross Reference:  501      Student Attendance
  
                                    506      Student Records

Approved 11/1/2004                       Reviewed 08/18/2008                     Revised                         
                                                                                      11/18/2013                    
                                                                              
        12/17/2018          

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:05

501.15 - Open Enrollment Transfers - Procedures as a Sending District

501.15 - Open Enrollment Transfers - Procedures as a Sending District

The school district will participate in open enrollment as a sending district.  As a sending district, the board will allow resident students who meet the requirements to open enroll to another public school district.

Parents requesting open enrollment out of the school district for their student will notify the sending and receiving school district in accordance with district practice.  The notice is made on forms provided by the Department of Education.  The forms are available at the central administration office. 

Parents of children who will begin kindergarten and prekindergarten children enrolled in special education programs and included in the district’s basic enrollment will file in the same manner set forth above.

The receiving district will approve or deny open enrollment requests according to the timelines established by law.  The parents may withdraw the open enrollment request prior to the superintendent’s approval of the application.  The receiving district’s superintendent will notify the parents and sending school district by mail within five days of the school district’s action to approve or deny the open enrollment request. 

The board will not approve a student's request to allow the receiving district to enter the school district for the purposes of transportation.

An open enrollment request out of the school district from parents of a special education student is reviewed on a case-by-case basis.  The determining factor for approval of such an open enrollment request will be whether the special education program available in the receiving school district is appropriate for the student's needs.  The area education agency director of special education serving the receiving district will determine whether the program is appropriate.  The special education student will remain in the school district until the final determination is made.

It will be the responsibility of the superintendent to maintain open enrollment request applications and notice forms.  It will also be the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

 

Legal Reference:          Iowa Code §§ 139A.8; 274.1; 279.11; 282.1, .3, .8, .18; 299.1.

                                    281 I.A.C. 17.

                                   

Cross Reference:          501      Student Attendance

  1. Student Records

 

 

Approved 08/22/2005                           Reviewed 08/18/2008                           Revised 09/20/2021

                                                                                 11/18/2013                                           08/15/2022

                                                                            12/17/2018

                                                                            09/20/2021

                                                                             08/15/2022

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:07

501.16 - Open Enrollment Transfers - Procedures as a Receiving District

501.16 - Open Enrollment Transfers - Procedures as a Receiving District

The school district will participate in open enrollment as a receiving district.  As a receiving district, the board will allow nonresident students, who meet the legal requirements, to open enroll into the school district.  The board will have complete discretion to determine the attendance center of the students attending the school district under open enrollment.

The superintendent will take action on the open enrollment request within 30 days of receiving the application.

The superintendent will notify the sending school district and parents within five days of the school district’s action to approve or deny the open enrollment request. 

Open enrollment requests into the school district will not be approved if insufficient classroom space exists.  Open enrollment requests into the school district will also not be approved for students who have been suspended or expelled by the administration or the board of the school district the student is or was attending until the student has been reinstated into the school district from which the student was suspended or expelled.  Once the student is reinstated, the student's open enrollment request will be considered in the same manner as other open enrollment requests provided the required timelines are met.

Open enrollment requests into the school district that, if denied, would result in students from the same nuclear family being enrolled in different school districts, will be given highest priority.  The board, in its discretion, may waive the insufficient classroom space reason for denial for students of the same nuclear family to prevent the division of a nuclear family between two school districts.  Other open enrollment requests into the school district are considered in the order received by the school district with the first open enrollment request given a higher priority than the second open enrollment request and so forth.

Students in grades nine through twelve open enrolling into the school district will be eligible for participation in interscholastic athletics, at the varsity level only, in accordance with applicable laws.

Parents of students whose open enrollment requests are approved by the superintendent are responsible for providing transportation to and from the receiving school district without reimbursement.  The board will not approve transportation into the sending district.

An open enrollment request into the school district from parents of a special education student is reviewed on a case-by-case basis.  The determining factors for approval of such an open enrollment request will be whether the special education program available in the school district is appropriate for the student's needs and whether the enrollment of the special education student will cause the class size to exceed the maximum allowed.  The area education agency director of special education serving the school district will determine whether the program is appropriate.  The special education student will remain in the sending district until the final determination is made.  For children requiring special education, the receiving district will complete and provide to the resident district the documentation needed to seek Medicaid reimbursement for eligible services.

The policies of the school district will apply to students attending the school district under open enrollment.

It will be the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

 

 

Legal Reference:          Iowa Code §§ 139.A.8; 274.1; 279.11; 282.1, .3, .8, .18; 299.1.

                                    281 I.A.C. 17.

                                   

Cross Reference:          501.6   Student Transfers In

                        501.7   Student Transfers Out or Withdrawals

                        501.15 Open Enrollment Transfers - Procedures as a Sending District

                        506      Student Records

                        507      Student Health and Well-Being

                                    606.9   Insufficient Classroom Space

 

 

Approved 08/22/2005                           Reviewed 08/18/2008                           Revised 10/18/2021 

                                                                                  11/18/2013                                        08/15/2022                     

                                                                            12/17/2018

                                                                            10/18/2021

                                                                             08/15/2022

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:12

501.17 - Homeless Children and Youth

501.17 - Homeless Children and Youth

The Independence Community School District believes all students should have access to a free, appropriate public education. The district will ensure that homeless children and youth have equal access to the same free, appropriate public education as other children and youth.

The term “homeless children and youth” means individuals who lack a fixed, regular, and adequate nighttime residence. The term includes:

  • Children and youth who are:
    • Sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason (sometimes referred to as “doubled up”);
    • Living in motels, hotels, trailer parks, or camping grounds due to lack of alternative adequate accommodations;
    • Living in emergency or transitional shelters; or
    • Abandoned in hospitals.
  • Children and youth who have a primary nighttime residence that is a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings;
  • Children and youth who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and
  • Migratory children who qualify as homeless because they are living in circumstances described above.

To help ensure that homeless children and youth have a full opportunity to enroll, attend, and succeed at school, the board will:

  • Direct the superintendent to designate an individual as the local homeless children and youth liaison;
  • Provide training opportunities for staff so staff may help identify and meet the needs of homeless children and youth;
  • Remove barriers, including those associated with fees, fines, and absences, to the identification, enrollment, retention, attendance and/or success in school for homeless children and youth;
  • Ensure collaboration and coordination with other service providers;
  • Ensure transportation is provided in accordance with legal requirements;
  • Provide school stability in school assignment according to the child’s best interests;
  • Ensure the privacy of student records, as provided by applicable law, including information about a homeless child or youth’s living situation;
  • Engage in the dispute resolution process for decisions relating to the educational placement of homeless children and youth as provided by applicable law; and
  • Prohibit the segregation of a homeless child or youth from other students enrolled in the district.

 

 

Legal Reference:  20 U.S.C. § 6301.
   
                                    42 U.S.C. § 11302.
   
                                    42 U.S.C. §§ 11431 et seq.       
  
                                    281 I.A.C. 33.

Cross Reference:  501      Student Attendance
                                      503.3   Fines - Fees - Charges
  
                                    506      Student Records
  
                                    507.1   Student Health and Immunization Certificates
  
                                    603.2   Special Education
  
                                    711.1   Student School Transportation Eligibility

Approved 11/21/2016                           Reviewed 12/17/2018                           Revised 09/19/2022

                                                                                   09/19/2022

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:14

501.18 - Student Work Permits

501.18 - Student Work Permits

The superintendent may, when requested, issue age and work permits to students in accordance with provisions of the state and federal child labor laws.

 

 

Legal Reference:  Iowa Code §§ 92; 279.8 (2003).

Cross Reference:  501      Student Attendance

Approved 11/1/2004                             Reviewed 08/18/2008                           Revised                   
                                                                                            11/18/2013
                                                                                            12/17/2018

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:17

502 - Student Rights and Responsibilities

502 - Student Rights and Responsibilities dawn.gibson.cm… Fri, 04/02/2021 - 14:18

502.01 - Student Appearance

502.01 - Student Appearance

 

The board believes inappropriate student appearance causes material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees and visitors.

Students are expected to adhere to standards of cleanliness and dress that are compatible with the requirements of a good learning environment.  The standards will be those generally acceptable to the community as appropriate in a school setting.

The board expects students to be clean and well-groomed and wear clothes in good repair and appropriate for the time, place and occasion.  Clothing or other apparel promoting products illegal for use by minors and clothing displaying obscene material, profanity, or reference to prohibited conduct are disallowed.  While the primary responsibility for appearance lies with the students and their parents, appearance disruptive to the education program will not be tolerated.  When, in the judgment of a principal, a student's appearance or mode of dress disrupts the educational process or constitutes a threat to health or safety, the student may be required to make modifications.

It shall be the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy.

 

 

Legal Reference:  Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).
  
                           Bethal School District  v. Fraser, 478 U.S. 675 (1986).
  
                           Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).
  
                           Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).
  
                           Torvik v. Decorah Community School, 453 F.2d 779 (8th Cir. 1972).
  
                           Turley v. Adel Community School District, 322 F.Supp. 402 (S.D. Iowa 1971).
  
                           Sims v. Colfax Comm. School Dist., 307 F.Supp. 485 (Iowa 1970).
  
                           Iowa Code § 279.8 (2003).

Cross Reference:  500      Objectives for Equal Educational Opportunities for Students
  
                            502      Student Rights and Responsibilities

Approved:  11/01/2004

Reviewed:  09/15/2008, 12/16/2013, 01/21/2019

Revised: 

 

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:18

502.02 - Care of School Property/Vandalism

502.02 - Care of School Property/Vandalism

Students shall treat school district property with the care and the respect they would treat their own property.  Students found to have destroyed or otherwise harmed school district property may be required to reimburse the school district.  They may be subject to discipline under board policy and the school district rules and regulations.  They may also be referred to local law enforcement authorities.

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative rules regarding this policy.

 

 

Legal Reference:  Iowa Code §§ 279.8; 282.4, .5; 613.16 (2003).

Cross Reference:  502      Student Rights and Responsibilities
  
                            802.1   Maintenance Schedule

Approved:  11/01/2004

Reviewed:  09/15/2008, 12/16/2013, 01/21/2019

Revised:

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:21

502.03 - Use of Bicycles

502.03 - Use of Bicycles

Riding a bicycle to and parking it at the student's attendance center is a privilege.  Students who fail to follow the regulations set by the building principal will be subject to withdrawal of the privilege to ride a bicycle to the attendance center and may also be subject to other disciplinary action.

It shall be the responsibility of the principal to develop and enforce administrative rules for students riding bicycles to and parking them at the attendance center.

 

 

Legal Reference:  Iowa Code § 279.8 (2003).

Cross Reference:  502      Student Rights and Responsibilities

Approved:  11/01/2004

Reviewed:  09/15/2008, 12/16/2013, 01/21/2019

Revised:

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:23

502.04 - Use of Motor Vehicles

502.04 - Use of Motor Vehicles

The board recognizes the convenience to families and students of having students drive to and park at their school attendance center.  Driving a motor vehicle to and parking it at the student's attendance center is a privilege.

Students who drive to and park at their school attendance center shall only drive to and park at their designated attendance center or at either their attendance center or a shared district’s attendance center for the purpose of attending extracurricular activities.  Students may not loiter around or be in their vehicle during the school day without permission from the principal.  Students shall leave their attendance center when there is no longer a legitimate reason for them to be at their attendance center.  Students who drive shall enter and leave the parking lot by the routes designated by the principal. 

Students who live within one mile of school, and would not otherwise be eligible for a student driving permit, may be eligible for a student driving permit, for driving to and from school and school activities and practices, if the student has a disability that prevents them from walking the mile or riding a bike.

Students who wish to drive to and park at their school attendance center shall comply with the rules and regulations established by the building principal.  Failure to comply with this policy or the school district rules shall be reason for revocation of school driving and parking privileges as well as other disciplinary action including suspension and expulsion.

 

 

Legal Reference:  Iowa Code §§ 279.8; 321 (2003).

Cross Reference:  502      Student Rights and Responsibilities

Approved:  11/01/2004

Reviewed:  09/15/2008, 12/16/2013, 01/21/2019

Revised:  07/21/2014

 

 

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:28

502.05 - Student Expression and Student Publications

502.05 - Student Expression and Student Publications

Student Expression

It is the goal of the district to protect the educational environment for all students to help ensure it is free from substantial disruption or infringement upon their rights.  Student expression should be appropriate to help ensure that the students learn and meet the goals of the school activity and that the potential audience is not exposed to material that may be harmful or inappropriate for their level of maturity.

While students will generally be allowed to express their viewpoints and opinions, in certain qualifying circumstances, student speech may require administrative regulation to help ensure the safety and welfare of the school community.  The district may regulate speech that:  causes or is reasonably anticipated to cause a material and substantial disruption to the education environment; infringes upon the rights of others; is obscene or lewd; is school sponsored; and/or promotes illegal activity.  The administration, when making this judgment, will consider whether the activity in which the expression was made is school-sponsored and whether review or prohibition of the students' speech furthers an educational purpose.  The expression must be done in a reasonable time, place, and manner that is not disruptive to the orderly and efficient operation of the school district.

The superintendent may develop procedures for safely addressing qualifying types of mass protests by students, including walk-ins and walk-outs.  Walk-ins occur when students leave their learning environments during school hours and gather in a group or groups with the purpose of promoting a belief or beliefs.  Walk-outs occur when students leave their learning environments during school hours and gather in a group or groups off district property with the purpose of promoting a belief or beliefs.  

The superintendent is encouraged to obtain feedback from community stakeholders in the development of these procedures.  The goal of the procedures shall be to address student safety, maintain the educational environment and promote communication during demonstrations while remaining viewpoint neutral.

Students who violate this policy may be subject to disciplinary measures.  Employees are responsible for helping to ensure students' expression is in keeping with this policy.  It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

Student Publications

Students may produce official school publications as part of the curriculum under the supervision of a faculty advisor and the principal.  Official school publications include material produced in journalism, newspaper, yearbook, or writing classes and distributed to the student body either free or for a fee.

Any expression made by students, including student expression in official school publications, is not an expression of official school policy.  The school district, the board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student speech or expression.  The liability, if any, is only to the extent of the interference or alteration of the speech or expression.

Official school publications are free from prior restraint by employees or officials except as provided by law.  A faculty advisor will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech.  The production of official school publications is guided by the law and by the ethical standards adopted by professional associations or societies of journalism.

Persons, other than students, who believe they have been aggrieved by student expression in a student-produced official school publication will follow the grievance procedure outlined in board policy 213.1.  Students who believe their freedom of expression in a student-produced official school publication has been restricted will follow the grievance procedure outlined in board policy 502.4.

The superintendent will be responsible for developing a student publications code.  This code will include, but not be limited to, reasonable rules including time, place, and manner of restrictions.  The superintendent will also be responsible for distributing this policy and the student publications code to the students and their parents.

 

 

Legal Reference:          U.S. Const. amend. I.

                                    Iowa Const. art. I (sec. 7)

                                    Morse v. Frederick, 551 U.S. 393 (2007)

                                    Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).

                                    Bethel School District v. Fraser, 478 U.S. 675 (1986).

                                    New Jersey v. T.L.O., 469 U.S. 325 (1985).

                                    Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).

                                    Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).

                                    Iowa Code §§ 279.8, 73; 280.22

 

Cross Reference:       102      Equal Educational Opportunity

                                    502      Student Rights and Responsibilities

                                    504      Student Activities

                                    603.8   Academic Freedom

                                    904.5   Distribution of Materials

Approved:  11/19/2018

Reviewed:  

Revised:  09/20/2021

 

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:30

502.05R1 - Student Expression and Student Publications Code

502.05R1 - Student Expression and Student Publications Code

A.        Student Expression defined:  Student Expression is speech, action or other forms of expression which convey a student’s beliefs, views, or opinions.

B.         Official school publications defined:  An "official school publication" is material produced by students in journalism, newspaper, yearbook, or writing classes and distributed to students either free or for a fee.

C.         Limitations to Student Expression

            1.  No student will express, publish or distribute material which is:

                        a.  obscene;

                        b.  libelous;

                        c.  slanderous; or

                        d.  encourages students to:

                             1)    commit unlawful acts;

                             2)    violate lawful school regulations;

                             3)    cause the material and substantial disruption of the orderly and efficient operation of the school or school activity;

                             4)    disrupt or interfere with the education program;

                             5)    interrupt the maintenance of a disciplined atmosphere; or

                             6)    infringe on the rights of others.

D.        Responsibilities of students for official school publications.

            1.  Students writing or editing official school publications will assign and edit the news, editorial and feature contents of the official school publications subject to the limitations of the student publications code and the law.

            2.  Students will strive to achieve professional standards of accuracy, fairness, objectivity and thoroughness in each and every aspect of official school publications.

            3.  Students will strive to achieve professional standards of grammar, usage, punctuation and spelling for clarity and accuracy of official school publications.

E.         Responsibilities of faculty advisors for official school publications.

            Faculty advisors will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech. Official school publications are produced under the supervision of a faculty advisor.  Faculty advisors to students producing official school publications shall supervise the production of the student staff in order to maintain professional standards of English journalism. District employees acting within the scope of their professional ethics will not suffer adverse employment action or retaliated against for acting to protect a student for engaging in authorized student expression or for refusing to infringe on protected student expression.

F.         District employee rights

            Any District employee or official, acting within the scope of that person’s professional ethics, if any, shall not be dismissed, suspended, disciplined, reassigned, transferred, subject to termination or nonrenewal of a teaching contract or extracurricular contract, or otherwise retaliated against for acting to protect a student for engaging in expression protected by law, or refusing to infringe upon student expression that is protected by law.

G.        Liability

            Student expression, including student expression in an official school publication, will not be deemed to be an expression of the school district.  The school district, the board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student expression.  The liability, if any, is only to the extent of interference or alteration of the speech or expression.

H.        Appeal procedure

            1.  Students who believe they have been unreasonably restricted in their exercise of expression in an official student publication will seek review of the decision through the student grievance procedure, under board policy 502.6.

            2.  Persons who believe they have been aggrieved by a student-produced official student publication will file their complaint through the citizen grievance procedure, under board policy 215.1.

I.          Time, place, and manner of restrictions on student expression

            1.  Student expression may be conveyed and official student publications may be distributed in a reasonable manner on or off school premises.

            2.  Student expression and distribution of official school publications in a reasonable manner will not encourage students to:

                        a.  commit unlawful acts;

                        b.  violate school rules;

                        c.  cause the material and substantial disruption of the orderly and efficient operation of the school district or school activity;

                        d.  disrupt or interfere with the education program;

                        e.  interrupt the maintenance of a disciplined atmosphere; or

                        f.  infringe on the rights of others.

 

lflaherty@inde… Tue, 11/09/2021 - 14:29

502.06 - Student Complaints and Grievances

502.06 - Student Complaints and Grievances

Creating an environment where students feel comfortable addressing their concerns in a meaningful manner is vital to the learning process.  It is the goal of the board to resolve student complaints at the lowest organizational level.  Student complaints and grievances regarding board policy, administrative regulations, or other matters should first be addressed to the student's teacher or another licensed employee, other than the administration, for resolution of the complaint. 

If the complaint cannot be resolved by a student’s teacher or other licensed employee, the student may discuss the matter with the principal within five days of the employee's decision.  If the matter cannot be resolved by the principal, the student may discuss it with the superintendent within five days after speaking with the principal.

If the matter is not satisfactorily resolved by the superintendent, the student may ask to have the matter placed on the board agenda of a regularly scheduled board meeting in compliance with board policy.  The board retains discretion as to whether to consider or take action on any complaint.

 

Legal Reference:          Iowa Code § 279.8 (2003).

 

Cross Reference:        214.1   Board Meeting Agenda

                                    215      Public Participation in Board Meetings

                                    502      Student Rights and Responsibilities

                                    504.3   Student Publications

 

Approved:  11/01/2004

Reviewed:  09/15/2008, 12/16/2013, 01/21/2019

Revised:  01/17/2022

 

                                                                

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:32

502.07 - Student Lockers

502.07 - Student Lockers

 

Student lockers are the property of the school district.  Students will use the lockers assigned to them by the school district for storing their school materials and personal belongings necessary for attendance at school.  It is the responsibility of students to keep their assigned lockers clean and undamaged.

To ensure students are properly maintaining their assigned lockers, the principal of the building may periodically inspect all or a random selection of lockers.  Either students or another individual will be present during the inspection of lockers.  Student lockers may also be searched, at any time and without advance notice, in compliance with board policy regulating search and seizure.

 

 

Legal Reference:  Iowa Code §§ 279.8; 280.14; 808A (2003).

Cross Reference:  502      Student Rights and Responsibilities

 

Approved:  11/01/2004

Reviewed:  09/15/2008, 12/16/2013, 01/21/2019

Revised:  

 

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:33

502.08 - Weapons

502.08 - Weapons

The board believes weapons, other dangerous objects and look-alikes on school district property cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees and visitors on the school district premises or property within the jurisdiction of the school district.

The school district property is not an appropriate place for weapons, dangerous objects and look-alikes.  Weapons, other dangerous objects and look-alikes will be taken from students and others who bring them onto the school district property or onto property within the jurisdiction of the school district or from students who are within the control of the school district.

Parents of students found to possess weapons, dangerous objects or look-alikes on school district property will be notified of the incident.  Possession or confiscation of weapons, dangerous objects or look-alikes will be reported to law enforcement officials, and students will be subject to disciplinary action including suspension or expulsion.

Students bringing firearms on school district property or knowingly possessing firearms on school district property will be expelled for not less than one year.  The superintendent has the authority to recommend this expulsion requirement be modified for students on a case-by-case basis.  For purposes of this portion of this policy, the term "firearm" includes, but is not limited to, any weapon which is designed to expel a projectile by the action of an explosive, the frame or receiver of any such weapon, a muffler or silencer for such a weapon, any explosive, incendiary or poison gas, or otherwise defined by applicable law.

Weapons under the control of law enforcement officials or other individuals specifically authorized by the board are exempt from this policy.  The superintendent may develop an administrative process or procedures to implement the policy. 

 

 

Legal Reference:  18 U.S.C. § 921
                                   Iowa Code §§ 279.8; 280.21B; 483A.27(11);724
  
                                 281 I.A.C. 12.3(6)

Cross Reference:  502            Student Rights and Responsibilities
  
                            503            Student Discipline
  
                            507            Student Health and Well-Being

Approved:  11/01/2004

Reviewed:  09/15/2008, 01/20/2014

Revised: 11/21/2016, 02/18/2019 

                                                                                       

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:45

502.09 - Student Substance Use

502.09 - Student Substance Use

The board believes it is imperative to promote the health and wellbeing of all students in the district.  The district will provide a substance use prevention program and set restrictions on substance use by students in accordance with applicable law.

The board prohibits the distribution, dispensing, manufacture, possession, use, or being under the influence of alcohol, tobacco/nicotine products, other controlled substances, or "look-alike" substances that appear to be tobacco/nicotine products, alcohol or controlled substances by students while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered buses; while attending or engaged in school activities; and while away from school grounds if the misconduct will directly affect the good order, efficient management and welfare of the school district.  “Controlled substances” in this policy refers to the misuse of both licit and illicit drugs.

The board believes such illegal, unauthorized or contraband materials generally cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees, or visitors.

Violation of this policy by students will result in disciplinary action including suspension or expulsion.  Use, purchase or being in possession of tobacco/nicotine products for those under the age of twenty-one, may be reported to the local law enforcement authorities.  Possession, use or being under the influence of alcohol and/or of a controlled substance may also be reported to the local law enforcement authorities.

Students who violate the terms of this policy may be required to satisfactorily complete a substance abuse assistance or rehabilitation program approved by the school board at the expense of the student.  If such student fails to satisfactorily complete such a program, the student may be subject to discipline including suspension or expulsion.

The board believes the substance abuse prevention program shall include:

  • Age-appropriate, evidence-based substance use prevention curriculum for students in grades kindergarten through twelve, which address the legal, social, and health consequences of tobacco, drug and alcohol use and which provide information about effective techniques for resisting social pressure to use tobacco, drugs or alcohol;
  • A statement to students that the use of controlled substances and the unlawful possession and use of tobacco/nicotine products and alcohol is harmful to student wellbeing;
  • Standards of conduct for students that clearly prohibit, at a minimum, the unlawful possession, use, being under the influence of or distribution of controlled substances, tobacco/nicotine products, and/or alcohol by students on school premises or as part of any of its activities;
  • A clear statement that disciplinary sanctions, up to and including suspension or expulsion and referral for prosecution, will be imposed on students who violate the policy and a description of those sanctions;
  • A statement that students may be required to complete a substance use evaluation to determine whether substance use disorder treatment is recommended and, if recommended, successfully complete an appropriate rehabilitation program at the student’s expense;
  • Information about drug and alcohol counseling and rehabilitation and re-entry programs available to students;
  • A requirement that parents and students be given a copy of the standards of conduct and the statement of disciplinary sanctions required; and
  • Notification to parents and students that compliance with the standards of conduct is mandatory.

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

 

Legal Reference:  34 C.F.R. Pt. 86 (2002).
  
                            Iowa Code §§ 123.46; 124; 279.8, .9; 453A (2003).
  
                            281 I.A.C. 12.3(9); .5(3)(e), .5(4)(e), .5(5)(e), .5(21).

Cross Reference:  502      Student Rights and Responsibilities
  
                            503      Student Discipline
  
                            507      Student Health and Well-Being
  
                            906.2   Tobacco/Nicotine-Free Environment

 

Approved:  11/01/2004

Reviewed:  09/15/2008, 01/20/2014

Revised:  02/18/2019

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:47

502.10 - Search and Seizure

502.10 - Search and Seizure

 

School district property is held in public trust by the board.  School district authorities may, without a search warrant, search students or protected student areas based on a reasonable and articulable suspicion that a school district policy, rule, regulation or law has been violated.  The search shall be in a manner reasonable in scope to maintain order and discipline in the schools, promote the educational environment, and protect the safety and welfare of students, employees and visitors to the school district facilities.  The furnishing of a locker, desk or other facility or space owned by the school and provided as a courtesy to a student, even if the student provides the lock for it, shall not create a protected student area and shall not give rise to an expectation of privacy with respect to the locker, desk, or other facility.

School authorities may seize any illegal, unauthorized or contraband materials discovered in the search.  Items of contraband may include, but are not limited to, nonprescription controlled substances, marijuana, cocaine, amphetamines, barbiturates, apparatus used for controlled substances, alcoholic beverages, tobacco, apparatus used for vaping, weapons, explosives, poisons and stolen property.  Such items are not to be possessed by a student while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered buses; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.  Possession of such items will be grounds for disciplinary action including suspension or expulsion and may be reported to local law enforcement officials.  The board believes that illegal, unauthorized or contraband materials may cause material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees, or visitors on the school district premises or property within the jurisdiction of the school district.

It shall be the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy.

 

 

Legal Reference:  U.S. Const. amend. IV.
  
                                    New Jersey v. T.L.O., 469 U.S. 325 (1985).
  
                                    Cason v. Cook, 810 F.2d 188 (8th Cir. 1987), cert. den., 482 U.S. 930 (1987).
  
                                    Iowa Code ch. 808A (2003).
  
                                    281 I.A.C. 12.3(6).

Cross Reference:  502      Student Rights and Responsibilities
  
                                    503      Student Discipline

Approved 11/1/2004                             Reviewed 10/27/2008                           Revised 02/18/2019
                                                                                            01/20/2014
                                                                                            02/18/2019

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:50

502.10E1 - Search and Seizure Checklist

502.10E1 - Search and Seizure Checklist

I.      What factors caused you to have a reasonable and articulable suspicion that the search of this student or the student's effects or automobile would turn up evidence that the student has violated or is violating the law, school policy, rules or regulations affecting school order?

     A.     Eyewitness account.

                1.     By whom:  ____________________________________________________________________________
      2.     Date/Time:  ___________________________________________________________________________
      3.     Place:  _______________________________________________________________________________
      4.     What was seen:  _______________________________________________________________________

     B.     Information from a reliable source.

                1.     From whom:  __________________________________________________________________________
      2.     Time received:  ________________________________________________________________________
      3.     How information was received:  ____________________________________________________________
              _____________________________________________________________________________________
      4.     Who received the information:  ____________________________________________________________
      5.     Describe information:  ___________________________________________________________________
              _____________________________________________________________________________________

     C.     Suspicious behavior?  Explain.
              _____________________________________________________________________________________
              _____________________________________________________________________________________
              _____________________________________________________________________________________
              _____________________________________________________________________________________

     D.    Student's past history?  Explain.
              _____________________________________________________________________________________
              _____________________________________________________________________________________
              _____________________________________________________________________________________

     E.     Time of search:  ______________________________

     F.      Location of search:  ________________________________________________________________________________

     G.     Student told purpose of search:  ______________________________________________________________________

     H.     Consent of student requested:  _______________________________________________________________________

 

II.  Was the search you conducted reasonable in terms of scope and instrusiveness?

     A.     What were you searching for:  ________________________________________________________________________

     B.     Where did you search:  _____________________________________________________________________________

     C.     Sex of the student:  ________________________________________________________________________________

     D.     Age of the student:  ________________________________________________________________________________

     E.     Emergency of the situation:  _________________________________________________________________________

     F.     What type of search was being conducted:  _____________________________________________________________

     G.     Who conducted the search:  _________________________________________________________________________
     Position:  _____________________________________________________     Sex:  ____________________________

     H.     Witness(s):
              _____________________________________________________________________________________

 

III.  Explanation of Search.

     A.     Describe the time and location of the search:
              _____________________________________________________________________________________

     B.     Describe exactly what was searched:
              _____________________________________________________________________________________

     C.     What did the search yield?  _________________________________________________________________________

     D.     What was seized:  ________________________________________________________________________________

     E.     Were any materials turned over to law enforcement officials?
              _____________________________________________________________________________________

     F.     Were parents notified of the search including the reason for it and the scope?
              _____________________________________________________________________________________

 

dawn.gibson.cm… Fri, 04/02/2021 - 14:52

502.10R1 - Search and Seizure Regulation

502.10R1 - Search and Seizure Regulation

 

 

 

I.       Searches, in general.

         A.     Reasonable and Articulable Suspicion:  A search of a student will be justified when there are reasonable grounds for the suspicion that the search will turn up evidence that the student has violated or is violating the law or school district policy, rules, or regulations affecting school order.

                  Reasonable suspicion may be formed by considering factors such as the following:

                  (1)     eyewitness observations by employees;

                  (2)     information received from reliable sources;

                  (3)     suspicious behavior by the student; or,

                  (4)     the student's past history and school record, although this factor alone is not sufficient to provide the basis for reasonable suspicion.

         B.      Reasonable Scope:  A search will be permissible in its scope or intrusiveness when the measures adopted are reasonably related to the objectives of the search.  Reasonableness of scope or intrusiveness may be determined based on factors such as the following:

                  (1)     the age of the student;

                  (2)     the sex of the student;

                  (3)     the nature of the infraction; and

                  (4)     the emergency requiring the search without delay.

 

II.      Types of Searches

         A.     Personal Searches

                  1.    A student's person and/or personal effects (e.g., purse, backpack, etc.) may be searched when a school official has reasonable suspicion to believe the student is in possession of illegal or contraband items or has violated school district policies, rules, regulations or the law affecting school order.

                  2.   Personally intrusive searches will require more compelling circumstances to be considered reasonable.

                           (a) Pat-Down Search:  If a pat-down search or a search of a student's garments (such as jackets, socks, pockets, etc.) is conducted, it will be conducted in private by a school official of the same sex as the student and with another adult witness of the same sex present, when feasible.

                           (b) A more intrusive search, short of a strip search, of the student's person, handbags, book bags, etc., is permissible in emergency situations when the health and safety of students, employees, or visitors are threatened.  Such a search may only be conducted in private by a school official of the same sex as the student, with an adult of the same sex present unless the health or safety of students will be endangered by the delay which may be caused by following these procedures.

         B.      Locker and Desk Inspections 

                 Although school lockers and desks are temporarily assigned to individual students, they remain the property of the school district at all times.  The school district has a reasonable and valid interest in insuring the lockers and desks are properly maintained.  For this reason, lockers and desks are subject to unannounced inspections and students have no legitimate expectations of privacy in the locker or desk.  Periodic inspections of all or a random selection of lockers or desks may be conducted by school officials in the presence of the student or another individual.  Any contraband discovered during such searches shall be confiscated by school officials and may be turned over to law enforcement officials.

                The contents of a student's locker or desk (coat, backpack, purse, etc.) may be searched when a school official has reasonable and articulable suspicion that the contents contains illegal or contraband items or evidence of a violation of law or school policy or rule.  Such searches should be conducted in the presence of another adult witness when feasible.

         C.      Automobile Searches

                Students are permitted to park on school premises as a matter of privilege, not of right.  The school retains authority to conduct routine patrols of the student parking lots.  The interior of a student's automobile on the school premises may be searched if the school official has reasonable and articulable suspicion to believe that illegal, unauthorized or contraband items are contained inside.

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 15:18

502.11 - Interviews of Students by Outside Agencies

502.11 - Interviews of Students by Outside Agencies

Generally, students may not be interviewed during the school day by persons other than parents and school district officials and employees.

Requests from law enforcement officers and from persons other than parents, school district officials, and employees to interview students shall be made through the principal's office.  Upon receiving a request, it shall be the responsibility of the principal to determine whether the request will be granted.  Generally, prior to granting a request, the principal shall attempt to contact the parents to inform them of the request and to ask them to be present.

If a child abuse investigator wishes to interview a student, the principal will defer to the investigator's judgment as to whether the student should be interviewed independently from the student's parents, whether the school is the most appropriate setting for the interview, and who will be present during the interview.

Students will not be taken from school without the consent of the principal and without proper warrant.

 

 

Legal Reference:  Iowa Code §§ 232; 280.17 (2003).
  
                                    281 I.A.C. 102.
  
                                    441 I.A.C. 9.2; 155; 175.
  
                                    1980 Op. Att'y Gen. 275.

Cross Reference:  402.2   Child Abuse Reporting
  
                                    502.10 Search and Seizure
 
                                    503      Student Discipline
  
                                    902.4   Students and the News Media

Approved 11/1/2004                             Reviewed 10/27/2008                           Revised                   
                                                                                            01/20/2014
                                                                                            02/18/2019

 

dawn.gibson.cm… Fri, 04/02/2021 - 15:21

503 - Student Discipline

503 - Student Discipline dawn.gibson.cm… Fri, 04/02/2021 - 15:22

503.01 - Student Conduct

503.01 - Student Conduct

The board believes inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, or presents a threat to the health and safety of students, employees, and visitors on school premises.  Appropriate classroom behavior allows teachers to communicate more effectively with students.

Students will conduct themselves in a manner fitting to their age level and maturity and with respect and consideration for the rights of others while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.  Consequences for the misconduct will be fair and developmentally appropriate in light of the circumstances.

Students who fail to abide by this policy and the administrative regulations supporting it may be disciplined for conduct which disrupts or interferes with the education program; conduct which disrupts the orderly and efficient operation of the school district or school activity; conduct which disrupts the rights of other students to participate in or obtain their education; conduct that is violent or destructive; or conduct which interrupts the maintenance of a disciplined atmosphere.  Disciplinary measures include, but are not limited to, removal from the classroom, detention, suspension, probation, and expulsion.

Removal from the classroom means a student is sent to the building principal's office.  It is within the discretion of the person in charge of the classroom to remove the student.  

Detention means the student's presence is required during non-school hours for disciplinary purposes.  The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day, or on a non-school day.  Whether a student will serve detention, and the length of the detention, is within the discretion of the licensed employee disciplining the student or the building principal.

In-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision.  An in-school suspension will not exceed ten consecutive school days. 

Out-of-school suspension means the student is removed from the school environment, which includes school classes and activities.  An out-of-school suspension will not exceed ten consecutive school days unless due process is provided as required by federal and state law.  A restriction from school activities means a student will attend school and classes and practice but will not participate in school activities.

Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being reprimanded.  The conditional suspension will mean the student must meet the conditions and terms for the suspension of the penalty.  Failure of the student to meet these conditions and terms will result in immediate reinstatement of the penalty.

Expulsion means an action by the board to remove a student from the school environment, which includes, but is not limited to, classes and activities, for a period of time set by the board.

This policy is not intended to address the use of therapeutic classrooms or seclusion rooms for students.

Discipline of special education students, including suspensions and expulsions, will comply with the provisions of applicable federal and state laws.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

 

Legal Reference:  Goss v. Lopez, 419 U.S. 565 (1975).
  
                            Brands v. Sheldon Community School District, 671 F. Supp. 627 (N.D. Iowa 1987).
  
                            Sims v. Colfax Comm. School Dist., 307 F. Supp. 485 (Iowa 1970).
  
                            Bunger v. Iowa High School Athletic Assn., 197 N.W.2d 555 (Iowa 1972).
  
                            Board of Directors of Ind. School Dist. of Waterloo v. Green, 259 Iowa 1260, 147 N.W.2d 854 (1967).
  
                            Iowa Code §§ 279.8; 282.3; 282.4, 282.5; 708.1
  
                            281 I.A.C. 12.3(6)

Cross Reference:  501      Student Attendance
  
                            502      Student Rights and Responsibilities
  
                            503.6   Physical Restraint and Seclusion of Students
  
                            504      Student Activities
  
                            603.2   Special Education
                              904.5   Distribution of Materials

Approved:  11/01/2004

Reviewed:  10/27/2008, 01/20/2014, 02/18/2019

Revised:  08/17/2015, 11/21/2016, 01/18/2021, 03/18/2024

                                                                                                                    

 

dawn.gibson.cm… Fri, 04/02/2021 - 15:23

503.01R1 - Student Suspension

503.01R1 - Student Suspension

Administrative Action

A.     Probation

         1.      Probation is conditional suspension of a penalty for a set period of time.  Probation may be imposed by the principal for infractions of school rules which do not warrant the necessity of removal from school.

         2.      The principal will conduct an investigation of the allegations against the student prior to imposition of probation.  The investigation will include, but not be limited to, written or oral notice to the student of the allegations against the student and an opportunity to respond.  Written notice and reasons for the probation will be sent to the parents.

B.      In-School Suspension

         1.    In-school suspensions may be imposed by the principal for infractions of school rules which are serious but which do not warrant the necessity of removal from school.

         2.    The principal shall conduct an investigation of the allegations against the student prior to imposition of an in-school suspension.  The investigation will include, but not be limited to, written or oral notice to the student of the allegations against the student and an opportunity to respond.  In-school suspension will not be imposed for more than ten school days.  Written notice and reasons for the in-school suspension will be sent to the student's parents.

C.      Out-of-School Suspension

         1.    Out-of-school suspension is to be used when other available school resources are unable to constructively remedy student misconduct.

         2.      A student may be suspended out of school for up to ten school days by a principal for a commission of gross or repeated infractions of school rules, regulations, policy or the law, or when the presence of the student will cause interference with the maintenance of the educational environment or the operation of the school.  The principal may suspend students after conducting an investigation of the charges against the student, giving the student:

                  a.      Oral or written notice of the allegations against the student and

                  b.      The opportunity to respond to those charges.

                  At the principal's discretion, the student may be allowed to confront witnesses against the student or present witnesses on behalf of the student.

         3.      Notice of the out-of-school suspension will be mailed no later than the end of the school day following the suspension to the student's parents and the superintendent.  A reasonable effort shall be made to personally notify the student's parents and such effort shall be documented by the person making or attempting to make the contact.  Written notice to the parents shall include the circumstances which led to the suspension and a copy of the board policy and rules pertaining to the suspension.

D.     Suspensions and Special Education Students

         1.      Students who have been identified as special education students may be referred for a review of the student's Individual Education Program (IEP).  The IEP may be revised to include a continuum of intervention strategies and programming to change the behavior.

         2.      Students who have not been identified as special education students may be referred for evaluation after the student's suspension to determine whether the student has a disability and is in need of special education.

 

dawn.gibson.cm… Fri, 04/02/2021 - 15:26

503.02 - Expulsion

503.02 - Expulsion

Only the board may remove a student from the school environment for more than ten (10) consecutive school days.   

Students may be expelled for violations of board policy, school rules or the law.  It shall be within the discretion of the board to discipline a student by using an expulsion for a single offense or for a series of offenses depending on the nature of the offense and the circumstances surrounding the offense.

It shall be within the discretion of the superintendent to recommend to the board the expulsion of a student for disciplinary purposes.  Only the board may take action to expel a student and to readmit the student.  The principal shall keep records of expulsions in addition to the board's records.

When a student is recommended for expulsion by the board, the student shall be provided with:

         1.      Notice of the reasons for the proposed expulsion;

         2.      The names of the witnesses and an oral or written report on the facts to which each witness testifies unless the witnesses are students whose names may be released at the discretion of the superintendent;

         3.      An opportunity to present a defense against the charges and provide either oral testimony or written affidavits of witnesses on the student's behalf;

         4.      The right to be represented by counsel; and,

         5.      The results and finding of the board in writing open to the student's inspection.

In addition to these procedures, a special education student must be provided with additional procedures.  A determination should be made of whether the student is actually guilty of the misconduct.  A staffing team should determine whether the student's behavior is caused by the student's disability and whether the conduct is the result of inappropriate placement.  Discussions and conclusions of this meeting should be recorded.

If the special education student's conduct is not caused by the disability, the student may be expelled or suspended for a long-term period following written notice to the parent and pursuant to the school district's expulsion hearing procedures.  If the misconduct is caused by the disability and a change in placement is recommended, the change must be made pursuant to the placement procedures used by the school district.

 

 

Legal Reference:  Goss v. Lopez, 419 U.S. 565 (1975).
  
                            Wood v. Strickland, 420 U.S. 308 (1975).
  
                            Southeast Warren Comm. School District v. Dept. of Public Instruction, 285 N.W.2d 173 (Iowa 1979).
  
                            Iowa Code §§ 21.5; 282.3, .4, .5 (2003).
  
                            281 I.A.C. 12.3(6).

Cross Reference:  502      Student Rights and Responsibilities
  
                            503      Student Discipline

Approved:  11/01/2004

Reviewed:  10/27/2008, 01/20/2014, 02/18/2019

Revised:  03/18/2024

 

dawn.gibson.cm… Fri, 04/02/2021 - 15:28

503.03 - Fines - Fees - Charges

503.03 - Fines - Fees - Charges

The board believes students should respect school district property and assist in its preservation for future use by others.  Students may be assessed fines, charges, or fees for the materials needed in a course, for overdue school materials, for participating in activities, or for misuse of school property.

The superintendent will inform the board of the dollar amount to be charged to students or others for fines, charges, or fees annually.  Parents of students meeting specific financial eligibility standards will be eligible for a waiver of student fees or a reduction of student fees based upon the request of the parent.  It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

 

Legal Reference:  Iowa Code §§ 256.7(20); 279.8; 280.10, .11; 282.6; 285.1; 301.1 (2003).
  
                           281 I.A.C. 18.
  
                           1994 Op. Att'y Gen. 23.
  
                           1990 Op. Att'y Gen. 79.
  
                           1982 Op. Att'y Gen. 227.
  
                           1980 Op. Att'y Gen. 532.

Cross Reference:  501.17 Homeless Children & Youth
  
                            502      Student Rights and Responsibilities
  
                            503      Student Discipline

Approved:  11/01/2004

Reviewed:  01/20/2014

Revised:  11/17/2008, 02/18/2019

        

 

dawn.gibson.cm… Fri, 04/02/2021 - 15:31

503.03E1 - Standard Fee Waiver Application

503.03E1 - Standard Fee Waiver Application

Date ____________________                           School Year ___________________

 

All information provided in connection with this application will be kept confidential.

 

Name of student:  ____________________________________________   Grade in school:  ____________

Name of student:  ____________________________________________   Grade in school:  ____________

Name of student:  ____________________________________________   Grade in school:  ____________

Attendance Center/School:        ____________________________________________________________

Name of parent, guardian, legal or actual custodian:       ________________________________________

The board recognizes that while certain fees charged students are appropriate and authorized, certain students and their families are not financially able to pay the fees.  The school district will grant temporary waivers depending upon the circumstances and the student or student’s parents’ ability to meet the financial criteria.

Application – Parents or students eligible for a temporary waiver of fees charged by the district in the event the student’s parents are facing financial difficulty.  Temporary waivers may be applied for at any time throughout the school year and will not extend beyond the end of the school year.

Confidentiality – The school district will treat the application and application process as any other student record and student confidentiality and access provisions will be followed.

Fines or charges assessed for damage or loss to school property are not fees and will not be waived.

I request a temporary waiver because:

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

 

Signature of parent, guardian, legal or actual custodian:  ______________________________________

 

dawn.gibson.cm… Fri, 04/02/2021 - 15:32

503.03R1 - Student Fee Waiver and Reduction Procedures

503.03R1 - Student Fee Waiver and Reduction Procedures

The board recognizes that while certain fees charged students are appropriate and authorized, certain students and their families are not financially able to pay the fees.  The school district will grant either full waivers, partial waivers or temporary waivers depending upon the circumstances and the student or student's parents' ability to meet the financial criteria.

        A.      Waivers -

                  1.       Full Waivers - a student will be granted a full waiver of fees charged by the school district if the student or student's parents meet the financial eligibility criteria for free meals under the Child Nutrition Program, Family Investment Program, or transportation assistance under open enrollment.  Students in foster care are also eligible for full waivers.

                  2.       Partial Waivers - a student will be granted a partial waiver of fees charged by the school district if the student or the student's parents meet the financial eligibility criteria for reduced price meals offered under the Child Nutrition Program.  A partial waiver is based on one’s ability to qualify under the Child Nutrition Program.

                  3.       Temporary Waivers - a student may be eligible for a temporary waiver of fees charged by the district in the event the student's parents are facing financial difficulty.  Temporary waivers may be applied for at any time throughout the school year and will not extend beyond the end of the school year.

        B.       Application - Parents or students eligible for a fee waiver will make an application on the form provided by the school district.  Applications may be made at any time but must be renewed annually.

        C.       Confidentiality - The school district will treat the application and application process as any other student record and student confidentiality and access provisions will be followed.

        D.      Appeals - Denials of a waiver may be appealed pursuant to Policy 502.6.

        E.       Fines or charges assessed for damage or loss to school property are not fees and will not be waived.

        F.       Notice - the school district will annually notify parents and students of the waiver.  The following information will be included in registration materials.

Students whose families meet the income guidelines for free and reduced price lunch, the Family Investment Program (FIP), or transportation assistance under open enrollment, or who are in foster care are eligible to have their student fees waived or partially waived.  Students whose families are experiencing a temporary financial difficulty may be eligible for a temporary waiver of student fees.  Parents or students who believe they may qualify for temporary financial hardship should contact the principal for a waiver form.  This waiver does not carry over from year to year and must be completed annually

 

dawn.gibson.cm… Fri, 04/02/2021 - 15:33

503.04 - Activity Standards Policy

503.04 - Activity Standards Policy

 

Participation in school activities is a privilege.  School activities provide the benefits of promoting additional interests and abilities in the students during their school years and for their lifetimes.

Students who participate in extracurricular activities serve as ambassadors of the school district throughout the calendar year, whether away from school or at school.  Students who wish to have the privilege of participating in extracurricular activities must conduct themselves in accordance with board policy and must refrain from activities which are illegal, immoral or unhealthy.

Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures.  The principal shall keep records of violations of the activity standards policy.

It will be the responsibility of the superintendent to develop rules and regulations for school activities.  Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

 

 

Legal Reference:          Bunger v. Iowa High School Athletic Assn., 197 N.W.2d 555 (Iowa 1972).

                                    In re Jason Clark, 1 D.P.I. App. Dec. 167 (1978).

                                    Iowa Code §§ 280.13, .13A (2003).

                                    281 I.A.C. 12.3(6); 36.15(1).

 

Cross Reference:        502      Student Rights and Responsibilities

                                    503      Student Discipline

                                    504      Student Activities

 

Approved:  11/01/2004

Reviewed:  10/27/2008, 01/20/2014

Revised:  03/18/2019, 10/21/2019, 11/15/2021

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 15:35

503.05 - Corporal Punishment, Mechanical Restraint and Prone Restraint

503.05 - Corporal Punishment, Mechanical Restraint and Prone Restraint

The use of corporal punishment, mechanical restraint and/or prone restraint is prohibited in all schools. Corporal punishment is defined as the intentional physical punishment of a student.  It includes the use of unreasonable or unnecessary physical force or physical contact made with the intent to harm or cause pain.  No employee is prohibited from any of the following which are not considered corporal punishment:

  • Using reasonable and necessary force, not designed or intended to cause pain, in order to accomplish any of the following:

                  --    To quell a disturbance or prevent an act that threatens physical harm to any person.

                  --    To obtain possession of a weapon or other dangerous objects within a student's control.

                  --    For the purposes of self-defense or defense of others as provided for in Iowa Code section 704.3.

                  --    For the protection of property as provided for in IOWA CODE section 704.4 or 704.5.

                  --    To remove a disruptive student from class or any area of school premises or from school-sponsored activities off school premises.

                  --    To protect a student from the self-infliction of harm.

                  --    To protect the safety of others.

  • Using incidental, minor, or reasonable physical contact to maintain order and control.

Mechanical restraint means the use of a device as a means of restricting a student’s freedom of movement.  Mechanical restraint does not mean a device used by a trained individual for specific approved therapeutic or safety purposes for which the device was designed and, if applicable, prescribed, including restraints for medical immobilization, adaptive devices or mechanical supports used to allow greater freedom of mobility than would be possible without use of such devices or mechanical supports; and vehicle safety restraints when used as intended during the transport of a student in a moving vehicle.

Prone restraint means any restraint in which the student is held face down on the floor.

Reasonable force should be commensurate with the circumstances of the situation.  The following factors should be considered in using reasonable physical force for the reasons stated in this policy:

      1.         The size and physical, mental, and psychological condition of the student;

      2.         The nature of the student's behavior or misconduct provoking the use of physical force;

      3.         The instrumentality used in applying the physical force;

      4.         The extent and nature of resulting injury to the student, if any, including mental and psychological injury;

      5.         The motivation of the school employee using physical force.

Upon request, the student's parents are given an explanation of the reasons for physical force.

It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

 

 

Legal Reference:  Ingraham v. Wright, 430 U.S. 651 (1977).
  
                           Goss v. Lopez, 419 U.S. 565 (1975).
  
                           Tinkham v. Kole, 252 Iowa 1303, 110 N.W.2d 258 (1961).
  
                           Iowa Code §§ 279.8; 280.21. (2003).
                             281 I.A.C. 12.3(6); 103.

Cross Reference:  402.3   Abuse of Students by School District Employees
  
                            502      Student Rights and Responsibilities
  
                            503      Student Discipline
                              503.6    Physical Restraint and Seclusion   

 

Approved:  11/01/2004

Reviewed:  10/27/2008, 01/20/2014, 02/18/2019

Revised:  01/18/2021                           

                                                                                      

 

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 15:37

503.06 - Physical Restraint and Seclusion of Students

503.06 - Physical Restraint and Seclusion of Students

It is the goal of the district that all students can learn and grow in a safe and peaceful environment that nurtures the student and models respect for oneself and others.  On occasion, trained district employees and others may have to use behavior management interventions, physical restraint and/or seclusion of students.  The goal of these interventions is to promote the dignity, care, safety, welfare and security of each child and the school community.  With this objective in mind, the district will prioritize the use of the least restrictive behavioral interventions appropriate for the situation.

Physical restraint means a personal restriction that immobilizes or reduces the ability of a student to move the student’s arms, legs, body, or head freely.  Physical restraint does not mean a technique used by trained school personnel, or used by a student, for the specific and approved therapeutic or safety purposes for which the technique was designed and, if applicable, prescribed.  Physical restraint does not include instructional strategies, such as physically guiding a student during an educational task, hand-shaking, hugging, or other non-disciplinary physical contact. 

Seclusion means the involuntary confinement of a child in a seclusion room or area from which the child is prevented or prohibited from leaving; however, preventing a child from leaving a classroom or school building are not considered seclusion.  Seclusion does not include instances when a school employee is present within the room and providing services to the child, such as crisis intervention or instruction. 

Physical restraint or seclusion is reasonable or necessary only:

  • To prevent or terminate an imminent threat of bodily injury to the student or others; or
  • To prevent serious damage to property of significant monetary value or significant nonmonetary       value or importance; or
  • When the student’s actions seriously disrupt the learning environment or when physical restraint or seclusion is necessary to ensure the safety of the student or others; and
  • When less restrictive alternatives to seclusion or physical restraint would not be effective, would not be feasible under the circumstances, or have failed in preventing or terminating the imminent threat or behavior; and
  • When the physical restraint or seclusion complies with all applicable laws.

Prior to using physical restraint or seclusion, employees must receive training in accordance with the law.  Any individual who is not employed by the district but whose duties could require the individual to use or be present during the use of physical restraint or seclusion on a student will be invited to participate in the same training offered to employees on this topic. 

When required by law, the superintendent or the superintendent’s designee will ensure a post-occurrence debriefing meeting is held, maintain documentation and fulfill all reporting requirements for each occurrence of physical restraint or seclusion as required by law. 

 

 

Legal Reference:  Iowa Code §§ 279.8; 280.21.
  
                             281 I.A.C. 103.

Cross Reference:  402.3   Abuse of Students by School District Employees
  
                             502      Student Rights and Responsibilities
  
                             503      Student Discipline
  
                             503.5    Corporal Punishment

 

Approved:  01/18/2021

Reviewed:  

Revised:  

 

 

dawn.gibson.cm… Fri, 04/02/2021 - 15:40

503.06E1 - Use of Physical Restraint and/or Seclusion Documentation Form

503.06E1 - Use of Physical Restraint and/or Seclusion Documentation Form

 

            Student name:

Date of occurrence:

Start time of occurrence:

End time of occurrence:

Start time of use of physical restraint or seclusion:

End time of use of physical restraint or seclusion:

Employee names and titles who observed, were involved with or implemented physical restraint and/or seclusion during occurrence (including administrators who approved extended time if applicable):

Employee’s date of last training on use of physical restraint and seclusion:

 

 

 

 

 

 

 

 

 

 

Describe student actions before, during and after occurrence:

 

 

 

 

 

 

 

Describe employee actions before, during and after occurrence, including the reason for any of the following, if applicable:  use of non-approved restraint, use of non-designated seclusion rooms, any restraint or seclusion that lasted longer than necessary:

 

 

 

 

 

 

 

 

 

     

Describe any less restrictive means attempted as an alternative to physical restraint and seclusion or why those means would not be effective or feasible, or have failed:

 

 

 

 

 

 

 

 

Approval from administrator to continue physical restraint or seclusion past 15 minutes:

Approval obtained from administrator to continue physical restraint or seclusion more than 30 minutes past last approval time:

Administrator approving:

Administrator approving:

Time approved:

Time approved:

Reasons for length of incident:

Reasons for length of incident:

If Administrator approval was not obtained at 15 minutes or every 30 minutes thereafter, or a student was not provided with breaks for bodily needs in incidents lasting longer than 15 minutes, explain why: 

 

 

Parent/Guardian notification:  Parents/Guardians will be notified as soon as practicable once the occurrence is under control, but no more than one hour after, or the end of the school day, whichever occurs first. Space below for documenting multiple attempts to notify guardians is listed in case the guardian cannot be reached in the first attempt. 

Employee attempting notification:

 

Parent/Guardian contacted:

Time and manner of attempted notification:

Was notification successful?

Employee attempting notification:

 

Parent/Guardian contacted:

Time and manner of attempted notification:

Was notification successful?

Employee attempting notification:

 

Parent/Guardian contacted:

Time and manner of attempted notification:

Was notification successful?

If Parent/Guardian notification requirements were not complied with, explain why:

 

 

 

Describe injuries sustained or property damaged by students or employees:

 

 

 

Describe future approaches to address student behavior including any consequences or disciplinary actions that may be imposed on the student:

 

 

 

 

 

 

This form has been reviewed and completed by the undersigned employee.  A written copy of this form has been sent to the student’s parent or guardian within three school days of the occurrence.  Unless the parent or guardian agrees to receive the report by email, fax, or hand delivery, the report must be sent by mail and postmarked by the third day following the occurrence.  Enclosed with a copy of this form is an invitation for the parents or guardians to participate in the debriefing meeting scheduled in accordance with the law. 

 

____________________________________                 ______________________________
Employee                                                                                                Date of form delivered to Parent/Guardian

 

                                                                                    _______________________________
                                                                                                  Method of Transmittal

 

dawn.gibson.cm… Fri, 04/02/2021 - 15:42

503.06E2 - Debriefing Letter to Guardian of Student Involved in an Occurrence Where Physical Restraint and/or Seclusion was Used

503.06E2 - Debriefing Letter to Guardian of Student Involved in an Occurrence Where Physical Restraint and/or Seclusion was Used

[This letter and the enclosed report may be transmitted electronically via email or fax, picked up in person, or mailed.  If the district and the guardian do not agree on how to transmit this letter, it must be mailed via postage prepaid, first class mail to the guardian within 3 school days of the occurrence.]

 

Dear [Guardian],

Recently, your student [name] was involved in an occurrence at school that required the physical restraint and/or seclusion of your student as defined by 281 Iowa Administrative Code Ch. 103.  A report related to this occurrence is enclosed with this letter. 

The law requires debriefing meetings be held for such occurrences in the following circumstances:

  • Following the first instance of seclusion or physical restraint during a school year;
  • When any personal injury occurs as a part of the use of seclusion or physical restraint;
  • When a reasonable educator would determine a debriefing session is necessary;
  • When suggested by a student’s IEP team;
  • When agreed to by the guardian and school officials; and
  • After seven instances of seclusion or physical restraint of the student.

This letter is intended to inform you that a debriefing meeting will be held on [date within 5 days of transmission of letter, time, place] because of [reason from bulleted list above].  The following employees will be in attendance at this meeting: [list names and titles of employees].  We are inviting you to attend this debriefing meeting to engage with us on topics related to this occurrence. 

If you would like to reschedule the debriefing meeting, please contact me as soon as possible via email [email address] or telephone [telephone number], and at least one school day prior to the date and time listed for this debriefing meeting.  Your student is allowed to attend this meeting with your consent, and you are welcome to bring a representative of your choosing if you wish.  If you plan to bring a representative to this meeting, please let us know at least one school day prior to the meeting so that we have an opportunity to make arrangements.

We look forward to working with you to foster the continued health, safety and educational growth of your student.

 

___________________________________                               ___________________________
[Administrator name], title                                                                          Date

 

Enclosure:  Report related to student occurrence

 

dawn.gibson.cm… Fri, 04/02/2021 - 15:45

503.06E3 - Debriefing Meeting Document

503.06E3 - Debriefing Meeting Document

[The following individuals must attend the debriefing meeting: employees who administered physical restraint or seclusion; an administrator or employee not involved in the occurrence; the administrator or employee who approved continuation of the physical restraint or seclusion; other relevant personnel designated by the school; if indicated by student’s behavior in occurrence, an expert in behavioral/mental health or other discipline.  The following individuals must be invited to attend the debriefing meeting:  the parent or guardian of the student, the student with guardian’s consent.]

 

            Student name:

Date of occurrence:

Date of debriefing meeting:

Time of debriefing meeting:

Location of debriefing meeting:

 

Names of individuals attending the debriefing meeting (must include the employees involved and at least one employee who was not involved):

Job title of employee and/or relation to student:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Documentation reviewed during meeting (must include at least the occurrence report; and BIP, IHP, IEP and/or safety plan if applicable):

 

 

 

 

 

Identification of patterns of behavior and proportionate response, if any, in the student and employees involved:

 

 

 

 

 

     

Possible alternative responses, if any, to the incident/less restrictive means, if any:

 

 

 

 

Additional resources, if any, that could facilitate those alternative responses in the future:

 

 

 

 

 

Plans for additional follow up actions, if any:

 

 

 

 

 

This form has been reviewed and completed by the undersigned employee.  A written copy of this form has been sent to the student’s guardian within three school days of the debriefing meeting

____________________________________                 ______________________________
Employee                                                                                            Date of delivered to Parent/Guardian

 

                                                                                    ______________________________
                                                                                    Method of Transmittal

 

dawn.gibson.cm… Fri, 04/02/2021 - 15:47

503.06R1 - Use of Physical Restraint and Seclusion with Students

503.06R1 - Use of Physical Restraint and Seclusion with Students

The District will comply with 281 Iowa Administrative Code Ch. 103 for the use of physical restraint and seclusion with students, including, but not limited to:

  • Physical restraint and seclusion will be used only by employees who have been trained in accordance with applicable law unless a trained employee is not immediately available due to the unforeseeable nature of the occurrence.
  • As soon as practical after the situation is under control, but within one hour after either the occurrence or the end of the school day, whichever occurs first, the school will attempt to contact the student’s parent or guardian using the school’s emergency contact system.
  • The seclusion or physical restraint is used only for as long as necessary based on research and evidence to allow the student to regain control of their behavior to the point that the threat or behavior necessitating the use of the seclusion or physical restraint has ended, or when a medical condition occurs that puts the student at risk of harm.  Unless otherwise provided for in the student’s written approved IEP, BIP, IHP or safety plan, if the seclusion or physical restraint continues for more than 15 minutes:
    • The student will be provided with any necessary breaks to attend to personal and bodily needs, unless doing so would endanger the child or others.
    • An employee will obtain approval from an administrator or administrator’s designee to continue seclusion or physical restraint beyond 15 minutes.  After the initial approval, an employee must obtain additional approval every 30 minutes thereafter for the continuation of the seclusion or physical restraint.
    • The student’s parent or guardian and the school may agree to more frequent notifications than is required by law.
    • Schools and district employees must document and explain in writing the reasons why it was not possible for the employees to obtain approval, notify parents, or take action within prescribed time limits.
    • Schools and district employees who begin and then end use of nonapproved restraints will document and explain in writing the reasons why they had no other option but to use this type of behavioral intervention.
  • The area of seclusion will be a designated seclusion room that complies with the seclusion room requirements in accordance with law, unless the nature of the occurrence makes the use of the designated seclusion room impossible, clearly impractical, or clearly contrary to the safety of the student, others, or both; in that event, the school must document and explain in writing the reasons why a designated seclusion room was not used.
  • An employee must continually visually monitor the student for the duration of the seclusion or physical restraint.
  • If an employee restrains a student who uses sign language or an augmentive mode of communication as the student’s primary mode of communication, the student shall be permitted to have the student’s hands free of physical restraint, unless doing so is not feasible in view of the threat posed.
  • Seclusion or physical restraint shall not be used:  as punishment or discipline; to force compliance or to retaliate; as a substitute for appropriate educational or behavioral support; to prevent property damage except as provided in law; as a routine school safety measure; or as a convenience to staff.
  • The Superintendent or the Superintendent’s designee will investigate any complaint or allegation that one or more employees violated any provisions of 281 Iowa Administrative Code Ch. 103.  If the District determines a violation has occurred, corrective action will be taken up to and including termination of the employees involved.  If the allegation or complaint involves a specific student the District will notify the parents or guardian of the involved student about the results of the investigation.  If any allegation or complaint is also defined as abuse in 281 Iowa Administrative Code 102.2, the procedures listed in chapter 102 will apply.
  • The District must comply with and implement Chapter 103 whether or not a parent consents to the use of physical restraint or seclusion.

 

dawn.gibson.cm… Fri, 04/02/2021 - 15:48

503.08 - Student Threats of Violence and Incidents of Violence

503.08 - Student Threats of Violence and Incidents of Violence

Discipline is designed to promote behavior that will enable students to learn and successfully participate in their educational and social environments. The Independence Community School District utilizes the Discipline Matrix in order to maintain a safe and equitable learning environment. The district discipline policy for students who make a threat of  violence or commit an act of violence is developed to help students understand their obligations to others in the school setting, secure the safety of all students, staff and the community, and to correct student behavior if a violation occurs (2023 Iowa Acts, chapter 96 (House File 604), sec. 7, new section 279.79, subsection 1).

Students will conduct themselves in a manner fitting their age, grade level, and maturity, and with respect and consideration for the rights of others while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district. Consequences for the misconduct will be fair and tailored to the age, grade level, and maturity of the student.

Discipline and other responses to threats or incidents of violence by a student with a disability, including removal from a class, placement in a therapeutic classroom, suspensions, and expulsions, will comply with  the provisions of applicable federal and state laws including, but not limited to, the IDEA, Section 504 of the Rehabilitation Act, and the Americans with Disabilities Act (2023 Iowa Acts, chapter 96 (House File 604), sec. 7, new section 279.79, subsection 3).

Reporting a Threat of Violence or Incidence of Violence

In the case of any threat of violence or incident of violence that results in injury, property damage or assault by a student, the teacher will report to the school principal or lead administrator within 24 hours of the incident. The principal or lead administrator will notify the parent or guardian of the student(s) who threatened or perpetrated an act of violence and the student(s) who the threatened or perpetrated act of violence was made against within 24 hours after receipt of the teacher’s report and complete an investigation of the incident as soon as possible. The classroom teacher may also notify the parent or guardian of the student  who made the threat or caused the incident, and the parent or guardian of the student against whom the  threat or incident was directed (2023 Iowa Acts, chapter 96 (House File 604), sec. 4). 

An investigation will be initiated by the principal or lead administrator upon learning of an incident of violence or threat of violence through any credible means. If the principal or lead administrator finds that an incident of violence or threat of violence did occur, the administrator will determine the level of threat or incident by considering all aspects of the situation, including the student's intent and knowledge of the impact of their actions, their developmental level and context of the incident. The resolution will focus on identifying the cause behind the behavior and appropriate corrective action (2023 Iowa Acts, chapter 96 (House File 604), sec. 7, new section 279.79, subsections 1 and 4). 

A student who makes a threat of violence, causes an incident of violence that results in injury or property damage, or who commits an assault, will be subject to escalating levels of discipline for each occurrence.  When appropriate, referrals will be made to local law enforcement. The district retains the authority to assign the level of disciplinary measures appropriate to the severity of the threat of violence or incident of violence (2023 Iowa Acts, chapter 96 (House File 604), sec. 7, new section 279.79, subsection 5).

Threat of Violence

Threat of violence means a written, verbal, electronic, or behavioral message that either explicitly or implicitly expresses an intention to inflict emotional or physical injury, property damage, or assault.

Incident of Violence

Incident of violence means the intentional use of physical force or power against oneself, another person, a group or community or property resulting in injury, property damage or assault. 

Injury

Injury means “physical pain, illness or any impairment of physical condition.” State v. McKee, 312 N.W.2d  907, 913 (Iowa 1981).

Property Damage

Property damage means any destruction, damage, impairment or alteration of property to which the individual does not have a right to take such an action. Property means real property, which includes any real estate, building, or fixture attached to a building or structure, and personal property, which includes intangible  property (Iowa Code section 4.1(21)).

Assault

Assault means when, without justification, a student does any of the following:

an act which is intended to cause pain or injury to, or which is intended to result in physical contact which will be insulting or offensive to another, coupled with the apparent ability to execute the act; or any act which is intended to place another in fear of immediate physical contact which will be painful, injurious, insulting or offensive, coupled with the apparent ability to execute the act; or intentionally points any firearm toward another or displays in a threatening manner any dangerous weapon toward  another. 

The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social or other activity, not in itself criminal, when the act is a reasonably foreseeable incident of such sport or activity, and does not create an unreasonable risk of serious injury or breach of the  peace (Following Iowa Code section 708.1).

Definitions

 

Detention means the student's presence is required during non-school hours for disciplinary purposes. The  student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day or on a non-school day. Whether a student will serve detention, and the length of the detention, is within the discretion of the licensed employee or the building principal disciplining the student. 

Expulsion means an action by the board to remove a student from the school environment, which includes, but is not limited to, classes and activities, for a period of time set by the board.

In-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision.  An in-school suspension will not exceed ten consecutive school days. 

Out-of-school suspension means the student is removed from the school environment, which includes school classes and activities. An out-of-school suspension will not exceed ten consecutive school days  unless due process is provided as required by federal and state law. A restriction from school activities  means a student will attend school and classes and practice but will not participate in school activities. 

Placement in an alternate learning environment means placement of a student in an environment established apart from the regular educational program that includes rules, staff and resources designed to accommodate student needs and to provide a comprehensive education consistent with the student learning  goals and content standards established by the school district.

Removal from the classroom means a student is sent to the building principal's office. It is within the  discretion of the person in charge of the classroom to remove the student.

 

 

 

Legal Reference:          Iowa Code §279.79

Cross Reference:         502      Student Rights and Responsibilities
                                     503      Student Discipline

 

Approved:  03/18/2024

Reviewed:

Revised:

 

lflaherty@inde… Tue, 03/19/2024 - 10:12

503.08R1 - Student Threats of Violence and Incidents of Violence Regulation

503.08R1 - Student Threats of Violence and Incidents of Violence Regulation

Effective student discipline policies serve the needs of the district in maintaining the order of the education environment while safeguarding the education interests of all students.  For this reason, it is crucial to engage many perspectives in crafting sound policies related to discipline. The board, in conjunction with teachers and administrators in the district, have assigned further meaning to concepts listed in this policy.

Incident Levels Defined

Incident levels must escalate, with Level 1 being less severe than Level 3 incidents. However, the district maintains discretion in applying the level of discipline appropriate for an incident. In making this determination, the administration will consider the following definitions of incident levels. Because no definition could encompass all possible threats or incidents, the administration has discretion in determining which level to assign the incident after looking at the nature of the incident as well as the age, grade level, and maturity of the student.

Level 1 Defined: A relatively minor threat of violence or a minor incident of violence involving a student. These incidents are typically characterized by low severity, minimal harm or intent, and a low likelihood of causing significant disruption or harm to others. Level 1 incidents may include verbal threats, minor altercations, or non-serious incidents that do not pose an immediate danger to others.

Level 2 Defined: A moderate threat of violence or a moderate incident of violence involving a student. These incidents are more serious than Level 1 and may involve intent to cause harm, although the harm caused is still limited in scope. Level 2 incidents could include physical fights with minor injuries, serious verbal threats, or behaviors that significantly disrupt the school environment and/or school day. Students who have previously been involved in a ‘Level 1’ event may escalate to a ‘Level 2’. 

Level 3 Defined: A severe threat of violence or a serious incident of violence involving a student. These incidents are highly concerning and pose a significant risk to the safety and well-being of others and/or create a substantial disruption in the school community and community and/or school day. Level 3 incidents may include physical assaults causing substantial harm, credible threats of serious violence, or incidents involving weapons. Students involved in a ‘Level 2’ event may escalate to a ‘Level 3’.

Timeframe for Determining Repeated Incidents

The district will consider all incidents occurring within one school year as sufficiently close in proximity between incidents to establish that a repeated incident has occurred. However, the district reserves the right to escalate incidents where students habitually violate this policy. The rationale for establishing this timeframe is alignment with the district’s Anti bullying/Anti-harassment policy. The administration will have discretion to alter this timeframe when appropriate under the circumstances, depending on the nature of the incident as well as the age, grade level and maturity of the student.

Considerations for Determining the Maturity of the Student

The district believes that gauging the maturity of a student is subject to interpretation and best left to the licensed employees who interact most closely with the student on a regular basis.  Assessing a student’s maturity level is based on individual characteristics unique to each student. Therefore, in making a determination about the maturity of a student, the administration may consult with the student’s classroom teacher and other relevant licensed staff.  The administration will consider the following factors in determining the maturity of the student:

  • Age and Developmental Stage: The age of the student is a crucial factor in determining maturity. Younger students, especially those in elementary school, may lack the emotional and cognitive development to fully understand the consequences of their actions. Older students, such as those in high school, are generally expected to have a higher level of maturity and are more accountable for their behavior. 
  • Social and Emotional Intelligence: Consider the student's social and emotional intelligence, including their ability to empathize with others, regulate their emotions, and resolve conflicts peacefully. Students who demonstrate emotional intelligence may be better equipped to handle difficult situations and conflicts without resorting to violence. Assessing a student's ability to understand the feelings and perspectives of others can provide insights into their level of maturity.
  • Past Behavior and Patterns: Evaluate the student's history of behavior, including any previous incidents of violence or aggressive behavior. Consistent patterns of aggression or violent tendencies may indicate a lack of maturity in handling conflicts and stressors. On the other hand, students who have shown improvement, learned from past mistakes, and engaged positively in conflict resolution strategies may demonstrate a higher level of maturity, indicating their ability to grow and learn from their experiences.

Considerations for Determining Whether the Off-Campus Threat of Violence or Incident of Violence Will Directly Affect the Good Order, Efficient Management and Welfare of the School District

The district recognizes that students maintain First Amendment rights to free expression both within school and outside. However, free speech protections are not absolute and do not extend to true threats of violence toward an individual or a group of individuals. In considering whether a threat or incident of violence will directly affect the good order, efficient management and welfare of the school district necessitating the need for investigation, the administration will consider, among other things, the following factors:

  • The specificity of the threat for time, location or individual(s) targeted;
  • The reasonable likelihood of the student’s ability to carry out the threat;
  • The reasonable likelihood that the threat will interfere with the operation of the educational environment.

In addition to the notification requirements in policy, the administration will apprise the parents or guardians of any student who suffered violence or a threat of violence, of the rights to file complaints under any other relevant board policies including but not limited to anti-bullying/anti-harassment and Title IX.

lflaherty@inde… Tue, 03/19/2024 - 10:17

504 - Student Activities

504 - Student Activities dawn.gibson.cm… Tue, 04/06/2021 - 09:19

504.1 - Student Government

504.1 - Student Government

The student council provides for student activities, serves as a training experience for student leaders, promotes the common good, gives students a share in the management of the school, develops high ideals of personal conduct, acts as a clearinghouse for student activities, seeks to interest students in school district affairs and helps solve problems that may arise.  Members of the council are student representatives who have direct access to the administration.

The principal, in conjunction with the students and licensed employees, shall set forth the guidelines for the student government's elections, operations, and other elements of the government.

 

 

Legal Reference:  Iowa Code § 279.8 (2003).

Cross Reference:  502      Student Rights and Responsibilities
  
                                    504      Student Activities

Approved 11/1/2004                             Reviewed 10/27/2008                           Revised                   
                                                                                            02/17/2014
                                                                                            03/18/2019

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:19

504.2 - Student Organizations

504.2 - Student Organizations

Secondary school student-initiated curriculum-related groups, upon receiving permission from the principal, may use school facilities for group meetings during non-instructional time.  All student groups must have adult supervision.

Non-instructional time will mean any time before the first period of the day, but after beginning contract time for teachers and after the last period of the day in which any student attends class, but not longer than the contract day for teachers.  Meetings will not interfere with the orderly conduct of the education program or other school district operations.  It is within the discretion of the principal to determine whether the meetings will interfere with the orderly conduct of the education program or other school district operations.  Activities relating to and part of the education program will have priority over the activities of another organization.

Curriculum-Related Organizations

It will also be the responsibility of the principal to determine whether a student group is curriculum-related.  One or more of the following questions will be answered affirmatively if the group is curriculum-related:

  • Is the subject matter of the group actually taught in a regularly offered course?
  • Will the subject matter of the group soon be taught in a regularly offered course?
  • Does the subject matter of the group concern the body of courses as a whole?
  • Is participation in the group required for a particular course?
  • Does participation in the group result in academic credit?

Secondary school curriculum-related student organizations may use the school district facilities for meetings and other purposes before and after the instructional school day.  Employees are assigned to monitor approved meetings and may interact with curriculum-related organizations.

Non-curriculum-Related Organizations

Student-initiated, non-curriculum-related organizations are provided access to meeting space and school district facilities, as per equal access guidelines.  They are to fill out a district rental agreement form; depending on the scope of activity of the group, proof of liability insurance may be required.  All student initiated non-curricular groups must have adult supervision. 

 

 

Legal Reference:  Westside Community Board of Education v Mergens, 496 U.S. 226 (1990).
  
                                    Bender v. Williamsport Area Community School District, 741 F.2d 538 (3d Cir. 1984), vacated and remanded on other grounds, 475 U.S. 534 (1986).
  
                                    20 U.S.C. §§ 4071-4074
  
                                    Iowa Code §§ 287; 297.9.

Cross Reference:  502      Student Rights and Responsibilities
  
                                                504         Student Activities

Approved 11/1/2004                       Reviewed 10/27/2008                     Revised 10/11/2010    
                                                                                      02/17/2014
                                                                                      03/18/2019

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:21

504.3 - Student Publications - Rescinded

504.3 - Student Publications - Rescinded

Rescinded per Policy Primer Vol.29, Number 5 (Student Publications) Board Reviewed and Approved 09/20/2021

 

 

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:23

504.3R1 - Student Publications Code - Rescinded

504.3R1 - Student Publications Code - Rescinded

Rescinded per Policy Primer Vol.29, Number 5 (Student Publications Code) Board Reviewed and Approved 09/20/2021

 

 

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:25

504.4 - Student Social Events

504.4 - Student Social Events

School-sponsored social events shall be approved by the principal and placed on the school calendar prior to public announcement.  They shall be under the control and supervision of employees.  The hours and activities of the event shall be reasonable and in keeping with board policy.

School-sponsored social events are open to the students enrolled in the school district.  Others, such as alumni or nonschool students, may attend as the date or escort of students enrolled in the school district or with the permission of the licensed employees supervising the event.

Students' behavior shall be in keeping with the behavior required during regular school hours.

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

 

Legal Reference:  Iowa Code §§ 279.8; 282.3 (2003).

Cross Reference:  404      Employee Conduct and Appearance
  
                                    502      Student Rights and Responsibilities
  
                                    503      Student Discipline

Approved 11/1/2004                             Reviewed 12/15/2008                           Revised                   
                                                                                           02/17/2014
                                                                                           03/18/2019                          

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:26

504.5 - Student Performances

504.5 - Student Performances

Students, as part of the education program, may participate in contests or other public and private events approved by the superintendent that will be of benefit to the student and the education program.  Performance at such events is a privilege.

Students, who perform at such events, serve as ambassadors of the school district and must conduct themselves in the same manner as required in the regular school day.  Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures. 

Students will be allowed to perform in these events only with proper permission and supervision and when the events do not disrupt the education program or other school district operations.  The events must be approved by the superintendent, unless it involves unusual travel and expense, in which case the board must approve of the performance.

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy. In developing the administrative regulations, these guidelines should be followed:

  • Performances by student groups below the high school level should be allowed on a very limited basis;
  • All groups of students should have an opportunity to participate; and,
  • Extensive travel by one group of students should be discouraged.

It shall be within the discretion of the superintendent to determine whether the event will benefit the education program and the participating students.  Contests or other performances by students unapproved by the superintendent shall be the responsibility of the parent and the student.

 

 

Legal Reference:  Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).
  
                                    Iowa Code §§ 280.13-.14 (2003).
  
                                    281 I.A.C. 12.6.

Cross Reference:  502      Student Rights and Responsibilities
  
                                    503.4   Good Conduct Policy
  
                                    504      Student Activities
  
                                    905      Community Activities Involving Students

Approved 11/1/2004                             Reviewed 12/15/2008                           Revised 03/18/2019
                                                                                           02/17/2014
                                                                                           03/18/2019

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:27

504.6 - Student Fundraising

504.6 - Student Fundraising

Students may raise funds for school-sponsored events by having the coach/sponsor fill out the appropriate fundraising request for permission.  This request must be approved by the Building Principal, and then submitted to the Activities Director for final approval.  If the fund raiser is projected to raise more than $3,500.00, prior approval from the Board of Education will be required.  If this policy is not followed as written, the disciplinary steps will be:

1st Offense – Letter of reprimand to be placed in personnel file signed by Activities Director and Staff Member

2nd Offense – One half of money raised will be placed in general activity fund

3rd Offense – All money raised will be placed in general activity fund

It shall be the responsibility of the superintendent, in conjunction with the Activities Director, to develop administrative regulations regarding this policy.

 

 

Legal Reference:  Senior Class of Pekin High School v. Tharp, 154 N.W.2d 874 (Iowa 1967).
  
                                    Iowa Code § 279.8 (2003).

Cross Reference:  402.9  Solicitations from Outside
  
                                    502      Student Rights and Responsibilities
  
                                    503      Student Discipline
  
                                    504      Student Activities
  
                                    704.5   Student Activities Fund
  
                                    905.2   Advertising and Promotion

Approved 11/1/2004                             Reviewed 12/15/2008                           Revised 09/20/2010
                                                                                            02/17/2014                                            08/15/2011
                                                                                            07/15/2019                                            07/15/2019

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:29

504.7 - Student Work/Intern Programs

504.7 - Student Work/Intern Programs

Coordination of education programs with local businesses can benefit the school district community.  When mutually acceptable arrangements can be made between a local business and the board, secondary students may work for a local business to obtain school credit.

Such programs must be compatible with the education program and have the approval of the board.

It shall be the responsibility of the superintendent to pursue such arrangements with local businesses.

 

 

Legal Reference:  Iowa Code §§ 279.8; 282.3 (2003).

Cross Reference:  603      Instructional Curriculum

Approved 11/1/2004                             Reviewed 12/15/2008                           Revised                   
                                                                                            02/17/2014
                                                                                            03/18/2019

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:31

504.8 - Student Activity Program

504.8 - Student Activity Program

Participation in school activities is a privilege.  School activities provide the benefits of promoting additional interests and ability in the students during their school years and for their lifetime.

Students will have an opportunity to participate in a school activity unless the activity is not offered or the student cannot participate for disciplinary reasons.  If the activity is an intramural or interscholastic athletic activity, students of the opposite sex will have a comparable opportunity for participation.  Comparable opportunity does not guarantee boys and girls will be allowed to play on each other's teams when there are athletic activities available that will allow both boys and girls to reap the benefits of school activities, which are the promotion of additional interests and abilities in the students.

Student activity events must be approved by the superintendent unless they involve unusual travel expense, in which case the board will take action.  The events must not disrupt the education program or other school district operations.

Participation in a non-school sponsored activity shall not conflict with the school sponsored activity.

It shall be the responsibility of the superintendent to develop administrative regulations for each school activity.  These regulations shall include, but not be limited to, when physical examinations will be required, how and when parents will be informed about the risk of the activity, academic requirements, and proof of insurance on the student participating in certain activities.  Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

 

 

Legal Reference:  34 C.F.R. Pt. 106.41 (2002).
  
                                    Iowa Code §§ 216.9; 280.13-.14 (2003).
  
                                    281 I.A.C. 12.6., 36.15.

Cross Reference:  501      Student Attendance
  
                                    502      Student Rights and Responsibilities
  
                                    503      Student Discipline
  
                                    504      Student Activities
  
                                    507      Student Health and Well-Being

Approved 11/1/2004                             Reviewed 12/15/2008                           Revised 03/17/2014
                                                                                            03/18/2019                                            11/16/2015

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:33

505 - Student Scholastic Achievement

505 - Student Scholastic Achievement dawn.gibson.cm… Tue, 04/06/2021 - 09:34

505.01 - Assignment of Courses

505.01 - Assignment of Courses

Students shall take a predetermined number and type of courses to graduate.  Where students have a choice in course offerings, the school district will try to allow students to take the course of their choice.  Courses with limited space will be allocated to those who first apply for the course or need it for graduation.

It shall be the responsibility of the superintendent, the curriculum director and building principal to develop the course offerings for each year for the grade levels.  The superintendent shall make a recommendation to the board annually as to which courses shall be offered.

 

 

Legal Reference:  Iowa Code §§ 256.11, .11A; 280 (2003).
  
                            281 I.A.C. 12.1; .3(7); .5.

Cross Reference:  505      Student Scholastic Achievement

 

Approved:  11/01/2004

Reviewed:  12/15/2008, 03/18/2019

Revised:  03/17/2014

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:34

505.02 - Student Progress Reports and Conferences

505.02 - Student Progress Reports and Conferences

Students shall receive a progress report at the end of each grading period.  Students, who are doing poorly, and their parents, shall be notified prior to the end of the grading period in order to have an opportunity to improve their grade.  The board encourages the notification of students who have made marked improvement prior to the end of the grading period.

Parent-teacher conferences will be held two times a year at the elementary to keep the parents informed.  The conferences at the junior-senior high school are held four times a year, but not individually scheduled.

Parents, teachers, or principals may request a conference for students in grades kindergarten through twelve in addition to the scheduled conference time.  Parents and students are encouraged to discuss the student's progress or other matters with the student's teacher.

 

 

Legal Reference:  Iowa Code §§ 256.11, .41; .280, 284.12.
  
                            281 I.A.C. 12.3(4), 12.3(6), .5(16).

Cross Reference:  505      Student Scholastic Achievement
  
                            506      Student Records

Approved:  11/01/2004

Reviewed:  12/15/2008

Revised:  03/17/2014, 11/19/2018

 

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:36

505.03 - Student Promotion - Retention - Acceleration

505.03 - Student Promotion - Retention - Acceleration

Students will be promoted to the next grade level at the end of each school year based on the student's achievement, age, maturity, emotional stability, and social adjustment.

The district shall adhere to the following:

  • Retention/Promotion in kindergarten – eighth grade: The retention of a student will be determined based upon the judgment of the district’s professional staff taking into consideration the student’s proficiency levels and state requirements.  When it becomes evident a student in grades kindergarten through eight may be retained in a grade level for an additional year, the parents will be informed prior to making the retention decision.  It is within the sole discretion of the district to retain students in their current grade level and to deny promotion to a student.
  • Retention/Promotion in ninth – twelfth grade: Students in grades nine through twelve will be informed of the required course work necessary to be promoted each year.  When it becomes evident a student in these grades will be unable to meet the minimum credit requirements for the year, the student and parents will be informed.  It shall be within the sole discretion of the district to retain students in their current grade level and to deny promotion to a student.
  • Acceleration in kindergarten – twelfth grade: Students in grades kindergarten through twelve with demonstrated accelerated academic talents may, with the permission of the principal and parents, take classes beyond their current grade level.  This means, if appropriate, students could be advanced grade levels or could have the opportunity to test out of a required grade level or class.  Students at the high school level would still have to fulfill the required number of credits to graduate. Enrichment opportunities outside the school district may be allowed when they do not conflict with the school district's graduation requirements.
  • Retention or Acceleration in kindergarten – twelfth grade may also occur in additional instances as provided by law.

Any student or parent who is not satisfied with the decision of the district’s professional staff may seek recourse through policy 502.6 – Student Complaints and Grievances.

 

 

Legal Reference:  Iowa Code §§ 256.11, .41, 279.8.
  
                            281 I.A.C. 12.5(16).

Cross Reference:  501      Student Attendance
  
                            505      Student Scholastic Achievement
  
                            603.11  Summer School Instruction

Approved:  11/01/2004

Reviewed:  12/15/2008, 03/17/2014

Revised:  11/16/2015, 11/19/2018

 

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:37

505.04 - Student Honors and Awards

505.04 - Student Honors and Awards

The school district shall provide a program that establishes honors and awards including, but not limited to, academic letters, scholarships and good citizenship awards for students to assist students in setting goals.  Students shall be made aware of honors and awards and the action necessary on the part of the student to achieve them. 

It shall be the responsibility of the superintendent to develop the administrative regulations regarding this policy.

 

 

Legal Reference:  Iowa Code § 279.8 (2003).

Cross Reference:  504      Student Activities
  
                            505      Student Scholastic Achievement

Approved:  11/01/2004

Reviewed:  12/15/2008, 03/18/2019

Revised:  03/17/2014

 

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:40

505.05 - Testing Program

505.05 - Testing Program

A comprehensive testing program is established and maintained to evaluate the education program of the school district and to assist in providing guidance or counseling services to students and their families.

No student is required, as part of any applicable program, funded by the United States Department of Education, to submit to a survey, analysis or evaluation that reveals information concerning:

  • political affiliations or beliefs of the student or student’s parent or guardian:
  • mental or psychological problems of the student or the student's family;
  • sex behavior or attitudes;
  • illegal, anti-social, self-incriminating or demeaning behavior;
  • critical appraisals of other individuals with whom respondents have close family relationships;
  • legally recognized, privileged and analogous relationships, such as those of lawyers, physicians and ministers;
  • religious practices, affiliations or beliefs of the student or student’s parent or guardian; or
  • income, (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).

Without the prior consent of the student (if the student is an adult or emancipated minor), or in the case of an unemancipated minor, without the prior written consent of the parent.

Prior to an employee or contractor of the district providing information on a student enrolled in the district on any survey related to the social or emotional abilities, competencies or characteristics of the student; the district will provide the parent/guardian of the student detailed information related to the survey and obtain written consent of the parent/guardian of the student.  This includes the person who created the survey, the person who sponsors the survey, how the information generated by the survey is used and how information generated by the survey is stored. This requirement will not prohibit a district employee from answering questions related to a student enrolled in the district as part of developing or implementing an individualized education program for the student.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

It is the responsibility of the board to review and approve the evaluation and testing program.

 

Legal Reference:  20 U.S.C. § 1232h
  
                           Iowa Code §§ 280.3

Cross Reference:  505      Student Scholastic Achievement
  
                            506      Student Records
  
                            607.02   Student Health Services

Approved:  11/01/2004

Reviewed:  12/15/2008, 03/17/2014, 03/18/2019

Revised:  11/21/2016, 10/16/2023

 

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:41

505.06 - Graduation Requirements

505.06 - Graduation Requirements

Students must successfully complete the courses required by the board and Iowa Department of Education in order to graduate. 

It shall be the responsibility of the superintendent to ensure that students complete grades one through twelve and that high school students complete 54 credits prior to graduation.  The following credits will be required for graduation:

 

      English/Language Arts                8     credits

      Science                                        6    credits

      Mathematics                                6    credits

      Social Studies                              6    credits  

      Physical Education                      4    credits

      Real Living                                   1    credit

      Electives                                      23  credits

Students graduating from the Buchanan County Success Center must complete 44 credits which includes the above requirements with the exception of 13 elective credits instead of 23.

The required courses of study will be reviewed by the board annually.

Graduation requirements for special education students will include successful completion of four years of English, three years of math, three years of social studies, and three years of science.

Students who complete a regular session in the Legislative Page Program of the general assembly at the state capitol will be credited ½ credit of social studies.

Students enrolled in a junior officers’ training corp. will receive 1/8th physical education credit for each semester the student is enrolled in the program. 

Legal Reference:     Iowa Code §§ 256.7, 11, .41; 279.8; 280.3, .14.

                                 281 I.A.C. 12.3(5); 12(5).

 

Cross Reference:    505  Student Scholastic Achievement

                                603.03       Special Education

                                603.05       Physical Education

                                607.07       Student Guidance and Counseling Program

 

Approved:  11/01/2004

Reviewed:  03/17/2014

Revised:  12/15/2008, 01/18/2016, 12/18/2017, 02/18/2019, 03/15/2021, 09/20/2021, 09/19/2022, 10/16/2023

 

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:43

505.07 - Early Graduation

505.07 - Early Graduation

Generally, students will be required to complete the necessary course work and graduate from high school at the end of grade twelve.  Students may graduate prior to this time if they meet the minimum graduation requirements stated in board policy.

A student who graduates early will no longer be considered a student and will become an alumnus of the school district.  However, the student who graduates early may participate in the prom and commencement exercises.

 

 

Legal Reference:  Iowa Code §§ 279.8: 280.3.
  
                           281 I.A.C. 12.3(5); 12(5)

 

Cross Reference:  505      Student Scholastic Achievement
  
                            505.07 Graduation Requirements

Approved:  11/01/2004

Reviewed:  12/15/2008, 03/17/2014, 03/18/2019

Revised:

 

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:49

505.08 - Commencement

505.08 - Commencement

Students who have met the requirements for graduation will be allowed to participate in the commencement proceedings provided they abide by the proceedings organized by the school district.  It shall be the responsibility of the principal to solicit input from each graduating class regarding the proceedings for their commencement.

Failure of a student to participate in commencement will not be a reason for withholding the student's final progress report or diploma certifying the student's completion of high school.

 

Legal Reference:  Iowa Code §§ 279.8; 280.3, .14 (2003).
  
                            281 I.A.C. 12.2; .3(7); .5.

Cross Reference:  505      Student Scholastic Achievement

 

Approved:  11/01/2004

Reviewed:  12/15/2008, 03/17/2014, 03/18/2019

Revised:

 

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:52

505.09 - Parent and Family Engagement

505.09 - Parent and Family Engagement

Parent and family engagement is an important component in a student’s success in school.  The board encourages parents and families to become involved in their child’s education to ensure the child’s academic success.  In order to facilitate parent and family involvement, it is the goal of the district to conduct outreach and implement programs, activities and procedures to further involve parents and families with the academic success of their students.  The board will:

 (1)    Involve parents and families in the development of the Title I plan, the process for school review of the plan and the process for improvement by inviting parents of Title I students to meet with the Title I teachers to reflect on the school year, reviewing the information and feedback from the meetings held between parents and Title I teachers, and discussing it at SIAC meetings.  The Board will review the plan annually.

(2)     Provide the coordination, technical assistance and other support necessary to assist and build the capacity of all participating schools in planning and implementing effective parent and family involvement activities to improve student academic achievement and school performance by having ongoing discussions at Admin/Director meetings, School Improvement meetings, holding Pre-school night, and PTO meetings.

(3)     To the extent feasible, coordinate and integrate parent and family engagement strategies under Title I with parent and family engagement strategies outlined in other relevant Federal, State, and local laws and programs by coordinating all district supports and involving SIAC in planning and implementing family and parent engagement strategies.

(4)     Conduct with the involvement of parents and family members, an annual evaluation of the content and effectiveness of the parent and family engagement policy in improving the academic quality of the school served including identifying barriers to greater participation by parents in Title I activities (with particular attention to low-income parents, Limited English Proficient (LEP) parents, parents of any racial or ethnic minority, parents with disabilities and parents with limited literacy) by analyzing data from IEP meetings and surveys at SIAC meetings.

(5)     Use the findings of the annual evaluation to design strategies for more effective parent and family involvement and to revise, as necessary, the parent and family involvement policies by reviewing the information at SIAC meetings and having a Parent Compact.  Copies of the Parental Involvement Policy and Title I Compact are available upon request. 

(6)     Involve parents and families in Title I activities by having a parent advisory committee meeting every year.

The superintendent is responsible for notifying parents and families of this policy annually or within a reasonable time after it has been amended during the school year.  The superintendent may develop an administrative process or procedures to implement this policy. 

 

Legal References:  20 U.S.C. § 6318.

Cross References:  904.02   Community Resource Persons and Volunteers

 

Approved:  11/01/2004

Reviewed:  12/15/2008, 03/17/2014

Revised:  11/21/2016, 07/15/2019, 03/18/2024

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:54

505.9R1 - Parent and Family Engagement Building-Level Regulation

505.9R1 - Parent and Family Engagement Building-Level Regulation

To further the interests of student achievement, the superintendent will create necessary rules to engage parents and family members within the district in the following ways on a building-level basis:

  1. Policy Involvement:  The district will host an annual meeting and invite all parents to attend; and inform parents of their rights and the district’s requirements under Title I.  This meeting will also invite parents to become involved in the planning, review and improvement of a building policy and in developing the district plan.  The district will inform parents of: 
    • programs under this policy,
    • curriculum and assessment used for students,
    • the opportunity to meet with administration to participate in decisions related to their children’s education,
    • a description and explanation of curriculum used in the school, forms of academic assessment used to measure student progress, and
    • achievement levels of the challenging State academic standards. 
  2. Accessibility:  Provide opportunities for informed participation of parents and family members in understandable formats and languages.  This includes participation by parents and family members who may have disabilities, limited English proficiency, and migratory children. Offer a flexible number of meetings during the day, evening and weekends to facilitate parent involvement.  The superintendent has discretion to allow schools to provide childcare for families of students during these meetings through Title I funds.
  3. High Student Academic Achievement:  Each school in the district will jointly develop with parents and family members a school-parent compact that outlines how parents, staff and students share responsibility for improving student academic achievement; and how a partnership will be built to achieve this.  The compact will describe the responsibility of the school to provide high quality curriculum and instruction, and the parents’ responsibility to support their children’s learning.  This will also address the importance of communication between schools and parents through parent teacher conferences, regular reports to parents on their children’s progress, and ensuring regular meaningful communication between family and school staff. 
  4. Building Capacity for Involvement: Each school within the district will include in their plan ways to achieve the following:
    • Assist parents and families to understand topics including academic standards and assessments and how to monitor student progress;
    • Provide materials and training to help parents work with students to improve achievement;
    • Educate teachers and staff in how to communicate with parents and build ties to foster academic success;
    • Coordinate and integrate other federal, state and local programs to support parents in more fully participating in students’ education;
    • Ensure information related to programs is sent to parents and families in understandable formats; and
    • Provide other reasonable support to encourage parental involvement
  1. Schools Operating a Schoolwide Program:  Each school operating a schoolwide program under this policy shall:
    • Involve parents on a timely and ongoing basis in the planning, review and improvement of programs, including the parent and family engagement school policy drafting and review, and the joint development of the schoolwide program.
    • If the schoolwide program plan is not satisfactory to the parents of the participating children, parent comments will be requested and submitted with the plan to the district.

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:55

506 - Education Records

506 - Education Records dawn.gibson.cm… Tue, 04/06/2021 - 09:57

506.01 - Education Records Access

506.01 - Education Records Access

The board recognizes the importance of maintaining education records and preserving their confidentiality, as provided by law.  Education records are kept confidential at collection, storage, disclosure and destruction stages.  The board secretary is the custodian of education records.  Education records may be maintained in the central administration office or administrative office of the student's attendance center. 

Definitions

For the purposes of this policy, the defined words have the following meaning:

• “Education Record” means those records that contain information directly related to a student and which are maintained by an education agency or institution or by a party acting for the agency or institution.

• “Eligible Student” means a student who has reached eighteen years or attends a postsecondary institution.  Parents of an eligible student are provided access to education records only with the written permission of the eligible student unless the eligible student is defined as a dependent by the Internal Revenue Code.  In that case, the parents may be provided access without the written permission of the student.

An education record may contain information on more than one student.  Parents will have the right to access the information relating to their student or to be informed of the information.  Eligible students will also have the right to access the information relating to themselves, or be informed of the information.

Parents, eligible students, and other individuals authorized in accordance with law will have access to the student's education records during the regular business hours of the school district.  Parents and eligible students will have a right to access the student's education records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made.  Parents, other than parents of an eligible student, may be denied access to a student's education records if the school district has a court order stating such or when the district has been advised under the appropriate laws that the parents may not access the education records.  Parents, an eligible student or an authorized representative of the parents will have the right to access the student's education records prior to an Individualized Education Program (IEP) meeting or hearing.

Copies of education records will be provided if failure to do so would effectively prevent the parents or student from exercising the right to access the education records.  Fees for copies of the records are waived if it would prevent the parents or eligible student from accessing the records.  A fee may not be charged to search or retrieve information from education records. 

Upon the request of parents or an eligible student, the school district will provide an explanation and interpretation of the education records and a list of the types and locations of education records collected, maintained or used by the school district.

If the parents or an eligible student believes the information in the education records is inaccurate, misleading or violates the privacy of the student, the parents or an eligible student may request that the school district amend the education records. 

Education records may be disclosed in limited circumstances without parental or eligible student's written permission.  This disclosure is made on the condition that the education record will not be disclosed to a third party without the written permission of the parents or the eligible student.  This disclosure may be:

  • to school officials within the school district and AEA personnel whom the superintendent has determined to have a legitimate educational interest, including, but not limited to, board members, employees, school attorney, auditor, health professionals, and individuals serving on official school committees;
  • to officials of another school district in which the student wishes to enroll, provided the other school district notifies the parents the education records are being sent and the parents have an opportunity to receive a copy of the records and challenge the contents of the records unless the annual notification includes a provision that records will automatically be transferred to new school districts;
  • to the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education or state and local educational authorities;
  • in connection with a student’s application for, or receipt of, financial aid;
  • to organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students and their parents by persons other than representatives of such organizations and such information will be destroyed when no longer needed for the purpose for which it was conducted;
  • to accrediting organizations;
  • to parents of a dependent student as defined in the Internal Revenue Code;
  • to comply with a court order or judicially issued subpoena;
  • consistent with an interagency agreement between the school district and juvenile justice agencies
  • in connection with a health or safety emergency;
  • as directory information; or
  • in additional instances as provided by law.

The superintendent will keep a list of the individuals and their positions who are authorized to view a special education student's education records without the permission of the parents or the eligible student.  Individuals not listed are not allowed access without parental or an eligible student's written permission.  This list must be current and available for public inspection and updated as changes occur.

The superintendent will also keep a list of individuals, agencies and organizations which have requested or obtained access to a student's education records, the date access was given and their legitimate educational interest or purpose for which they were authorized to view the records.  The superintendent, however, does not need to keep a list of the parents, authorized educational employees, officers and agencies of the school district who have accessed the student’s education records.  This list for an education record may be accessed by the parents, the eligible student and the custodian of education records. 

Permanent education records, including a student's name, address, phone number, grades, attendance record, classes attended, grade level completed and year completed may be maintained without time limitation.  Permanent education records will be kept in a fire-safe vault or they may be maintained electronically with a secure backup file.

When personally identifiable information, other than permanent education records, is no longer needed to provide educational services to a special education student, the parents or eligible student are notified.  This notice is normally given after a student graduates or otherwise leaves the school district.  If the parents or eligible student request that the personally identifiable information be destroyed, the school district will destroy the records, except for permanent records.  Prior to the destruction of the records, the school district must inform the parents or eligible student the records may be needed by the parents or eligible student for social security benefits or other purposes.  For purposes of policy, “no longer needed to provide educational services” means that a record is no longer relevant to the provision of instruction, support, or related services and it is no longer needed for accountability and audit purposes. At a minimum, a record needed for accountability and audit purposes must be retained for five years after completion of the activity for which funds were used.

The school district will cooperate with the juvenile justice system in sharing information contained in permanent student records regarding students who have become involved with the juvenile justice system.  The school district will enter into an interagency agreement with the juvenile justice agency(cies) involved.

The purpose of the agreement is to allow for the sharing of information prior to a student's adjudication in order to promote and collaborate between the school district and the agencies to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

The school district may share any information with the agencies contained in a student's permanent record, which is directly related to the juvenile justice system's ability to effectively serve the student.  Prior to adjudication information contained in the permanent record may be disclosed by the school district to the parties without parental consent or court order.  Information contained in a student's permanent record may be disclosed by the school district to the agencies after adjudication only with parental consent or a court order.  Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student's family or coordinating the delivery of programs and services to the student or student's family. 

Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student's parent, guardian, or legal or actual custodian.

Confidential information shared between the school district and the agencies will remain confidential and will not be shared with any other person, unless otherwise provided by law.  The school district may discontinue information sharing with an agency if the school district determines that the agency has violated the intent or letter of the agreement.

Agencies will contact the principal of the attendance center where the student is currently or was enrolled.  The principal will then forward copies of the records within a reasonable time following receipt of the request.

The school district will provide training or instruction to employees about parents' and eligible students' rights under this policy.  Employees will also be informed about the procedures for carrying out this policy.  It is the responsibility of the superintendent to annually notify parents and eligible students that they have the right to:

  1. Inspect and review the student's education records;
  2. Seek amendment of the student’s education records that the parent or eligible student believes to be inaccurate, misleading, or otherwise in violation of the student’s privacy rights;
  3. Consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that the law authorizes disclosure without consent; and
  4. File a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the law.

The notice is given in a parents' or eligible student's native language.  Should the school district collect personal information from students for the purposes of marketing or selling that information, the school district will annually notify parents of such activity.

The notice will include a statement that the parents have a right to file a complaint alleging the school district failed to comply with this policy.  Complaints are forwarded to Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, Washington, DC. 20202-8520.

 

 

Legal Reference:          20 U.S.C. § 1232g, 1415 (2004).
  
                                    34 C.F.R. Pt. 99, 300.610 et seq. (2004).
  
                                    Iowa Code §§ 22; 279.9B, 280.24,.25, 622.10 (2007).
  
                                    281 I.A.C. 12.3(6); 41.610 et seq.
  
                                    1980 Op. Att'y Gen. 720, 825.

Cross Reference:          501      Student Attendance
  
                                    505      Student Scholastic Achievement
  
                                    506      Student Records
  
                                    507      Student Health and Well-Being
  
                                    603.3   Special Education
  
                                    708      Care, Maintenance and Disposal of School District Records
                         
            901.1   Public Examination of School District Records

Approved:  11/01/2004

Reviewed:  

Revised:  12/15/2008, 04/21/2014, 07/17/2017

 

 

dawn.gibson.cm… Tue, 04/06/2021 - 09:57

506.1E1 - Request of Nonparent for Examination or Copies of Education Records

506.1E1 - Request of Nonparent for Examination or Copies of Education Records

The undersigned hereby requests permission to examine the Independence Community School District's official education records of:

 

 

 

 

(Legal Name of Student)

 

 

(Date of Birth)

 

 

 

 

 

 

 

 

The undersigned requests copies of the following official education records of the above student:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The undersigned certifies that they are (check one):

 

(a)

An official of another school system in which the student intends to enroll.

(  )

(b)

An authorized representative of the Comptroller General of the United States.

(  )

(c)

An authorized representative of the Secretary of
the U.S. Department of Education or U.S. Attorney General

(  )

(d)

A state or local official to whom such is specifically allowed to be reported or disclosed.

(  )

(e)

A person connected with the student's application for, or receipt of, financial aid (SPECIFY DETAILS: ________________________________________.)

(  )

(f)

Otherwise authorized by law. (SPECIFY DETAILS: ___________________.)

(  )

(g)

A representative of a juvenile justice agency with which the school district has an interagency agreement.

(  )

 

 

 

 

 

 

 

The undersigned agrees that the information obtained will only be redisclosed consistent with state or federal law without the written permission of the parents of the student, or the student if the student is of majority age.

 

 

 

 

 

 

 

 

 

 

 

 

 

(Signature)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(Title)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(Agency)

 

 

 

 

 

 

 

 

 

 

APPROVED:                                                                                    Date:  ____________________________________________

                                                                                                                           Address:  ____________________________________

Signature:  ___________________________________    City:  _______________________________________

Title:  _______________________________________     State:  _______________  ZIP:  __________________

Dated:  ______________________________________     Phone Number:  ______________________________

 

 

dawn.gibson.cm… Tue, 04/06/2021 - 10:02

506.1E2 - Authorization for Release of Education Records

506.1E2 - Authorization for Release of Education Records

The undersigned hereby authorizes Independence Community School District to release copies of the following official education records:

____________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________

concerning  ____________________________________________________________     ____________________________________________
                              (Full Legal Name of Student)                                                                                (Date of Birth)

_____________________________________________________________________     from 20_____ to 20_____
                              (Name of Last School Attended)                                                                       (Year(s) of Attendance)

The reason for this request is:  ___________________________________________________________________________________________
____________________________________________________________________________________________________________________

My relationship to the child is:  ___________________________________________________________________________________________

Copies of the records to be released are to be furnished to:

                 ( ) the undersigned
                 ( ) the student
                 ( ) other (please specify)  ________________________________________________________________

 

_______________________________________________________________
(Signature)

Date:  __________________________________________________________

Address:  _______________________________________________________

City:  __________________________________________________________

State:  ________________________________  ZIP  ____________________

Phone Number:  _________________________________________________

 

dawn.gibson.cm… Tue, 04/06/2021 - 10:13

506.1E3 - Request for Hearing on Correction of Education Records

506.1E3 - Request for Hearing on Correction of Education Records

To:  _________________________________________________________  Address:  _______________________________________________
               Board Secretary (Custodian)

I believe certain official education records of my child,____________________________ , (full legal name of student),
_______________________________________ (school name), are inaccurate, misleading or  in violation of privacy rights of my child.

The official education records which I believe are inaccurate, misleading or in violation of the privacy or other rights of my child are:
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________

 

The reason I believe such records are inaccurate, misleading or in violation of the privacy or other rights of my child is:
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________

 

My relationship to the child is:  _______________________________________________

I understand that I will be notified in writing of the time and place of the hearing; that I will be notified in writing of the decision; and I have the right to appeal the decision by so notifying the hearing officer in writing within ten days after my receipt of the decision or a right to place a statement in my child's record stating I disagree with the decision and why.

____________________________________________________________
(Signature)

Date:  _______________________________________________________

Address:  ____________________________________________________

City:  _______________________________________________________

State:  ______________________________  ZIP  ___________________

Phone Number:  ______________________________________________

 

dawn.gibson.cm… Tue, 04/06/2021 - 10:19

506.1E4 - Request for Examination of Education Records

506.1E4 - Request for Examination of Education Records

To:  ___________________________________________________  Address:  _________________________________________
               Board Secretary (Custodian)

The undersigned desires to examine the following official education records.

________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________

of _______________________________________________, ______________________________  _______________________________
            (Full Legal Name of Student)                                                                (Date of Birth)                                          (Grade)

________________________________________________________________________________________________________________
(Name of School)

My relationship to the student is:  _____________________________________________________________________________________

(check one)

                   ______  I do

                   ______  I do not

desire a copy of such records.  I understand that a reasonable charge may be made for the copies.

 

                                                                                             __________________________________________________________________
                                                                                                                  (Parent's Signature)

 

APPROVED:                                                                                   Date:  __________________________________________

                                                                                                                  Address:  __________________________________________________________

Signature:  __________________________________  City:  ____________________________________________________________

Title:  _______________________________________  State:  _______________________________  ZIP  _________________________

Dated:  _____________________________________   Phone Number  _____________________________________________________

 

dawn.gibson.cm… Tue, 04/06/2021 - 10:24

506.1E5 - Notification of Transfer of Education Records

506.1E5 - Notification of Transfer of Education Records

To:  __________________________________________________     Date:  _____________________________________
              Parent/or Guardian

Street Address:  _____________________________________________________________________________________

City/State:  _______________________________________________________________  ZIP  _____________________

Please be notified that copies of the Independence Community School District's official education records concerning
                                       , (full legal name of student) have been transferred to:

____________________________________________________________     ____________________________________
School District Name                                                                                                            Address

upon the written statement that the student intends to enroll in said school system.

If you desire a copy of such records furnished, please check here            and return this form to the undersigned.  A reasonable charge will be made for the copies.

If you believe such records transferred are inaccurate, misleading or otherwise in violation of the privacy or other rights of the student, you have the right to a hearing to challenge the contents of such records.

 

______________________________________________________
(Name)

______________________________________________________
(Title)

 

dawn.gibson.cm… Tue, 04/06/2021 - 10:30

506.1E6 - Letter to Parent Regarding Receipt of a Subpoena

506.1E6 - Letter to Parent Regarding Receipt of a Subpoena

Date

 

Dear     (Parent)    :

This letter is to notify you that the Independence Community School District has received a      (subpoena or court order)     requesting copies of your child's education records.  The specific records requested are                                                     .

The school district has until   (date on subpoena or court order) to deliver the documents to   (requesting party on subpoena or court order).  If you have any questions, please do not hesitate to contact me at   (phone #)    .

 

Sincerely,

 

 

(Principal or Superintendent)

 

dawn.gibson.cm… Tue, 04/06/2021 - 10:34

506.1E7 - Juvenile Justice Agency Information Sharing Agreement

506.1E7 - Juvenile Justice Agency Information Sharing Agreement

Statement of Purpose:  The purpose of this Agreement is to allow for the sharing of information among the School District and the Agencies prior to a student's adjudication in order to promote and collaborate to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

Identification of Agencies:  This agreement is between the Independence Community School District (hereinafter "School District") and   (agencies listed) (hereinafter "Agencies")   .

Statutory Authority:  This agreement implements Iowa Code § 280.25 and is consistent with 34 C.F.R. 99.38 (2003).

Parameters of Information Exchange:

        1.       The School District may share any information with the Agencies contained in a student's permanent record which is directly related to the juvenile justice system's ability to effectively serve the student.

        2.       Prior to adjudication information contained in the permanent record may be disclosed by the school district to the Agencies without parental consent or court order.

        3.       Information contained in a student's permanent record may be disclosed by the School District to the Agencies after adjudication only with parental consent or a court order.

        4.       Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student's family or coordinating the delivery of programs and services to the student or student's family.

        5.       Information shared under the agreement is not admissible in any court proceedings which take place prior to a disposition hearing, unless written consent
                is obtained from a student's parent, guardian, or legal or actual custodian.

       6.        Information obtained by the school from other juvenile justice agencies may not be used as the basis for disciplinary action of the student.

        7.       This agreement only governs a school district's ability to share information and the purposes for which that information can be used.  Other agencies are bound by their own respective confidentiality policies.

Records' Transmission:  The individual requesting the information should contact the principal of the building in which the student is currently enrolled or was enrolled.  The principal will forward the records within a reasonable time following receipt of the request.

Confidentiality:  Confidential information shared between the Agencies and the school district will remain confidential and will not be shared with any other person, unless otherwise provided by law.  Information shared under the agreement is not admissible in any court proceedings which take place prior to a disposition hearing, unless written consent is obtained from a student's parent.  Agencies or individuals violating the terms of this agreement subject their entity represented and themselves personally to legal action pursuant to federal and state law. 

Amendments:  This agreement constitutes the entire agreement among the agencies with respect to information sharing.  Agencies may be added to this agreement at the discretion of the school district.

Term:  This agreement is effective from   (September 1, 20   or other date).

Termination:  The School District may discontinue information sharing with an Agency if the School District determines that the Agency has violated the intent or letter of this Agreement.

 

APPROVED:

Signature:

 

Address:

 

 

Title:

 

City:

 

 

Agency:

 

State:

 

ZIP

 

Dated:

 

Phone Number:

 

 

 

 

 

 

 

Signature:

 

Address:

 

 

Title:

 

City:

 

 

Agency:

 

State:

 

ZIP

 

Dated:

 

Phone Number:

 

 

 

 

 

 

 

Signature:

 

Address:

 

 

Title:

 

City:

 

 

Agency:

 

State:

 

ZIP

 

Dated:

 

Phone Number:

 

 

 

 

 

 

 

Signature:

 

Address:

 

 

Title:

 

City:

 

 

Agency:

 

State:

 

ZIP

 

Dated:

 

Phone Number:

 

 

                         

 

dawn.gibson.cm… Tue, 04/06/2021 - 10:36

506.1E8 - Annual Notice

506.1E8 - Annual Notice

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records.  They are:

(1)     The right to inspect and review the student's education records within 45 days of the day the district receives a request for access.

Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect.  The principal or appropriate school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

(2)     The right to request the amendment of the student's education records that the parent or eligible student believes are inaccurate or misleading or in violation of the student's privacy rights under FERPA.

Parents or eligible students who wish to ask the school district to amend a record should write the school principal, clearly identify the part of the record they want changed, and specify why it should be changed.

If the district decides not to amend the record as requested by the parent or eligible student, the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

(3)     The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.

One exception, which permits disclosure without consent is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the district as an administrator, supervisor, instructor, support staff member (including health or medical staff and law enforcement unit personnel), or a person serving on the school board.  A school official also may include a volunteer or contractor outside of the school who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of personally identifiable information from education records, such as an attorney, auditor, medical consultant, or therapist; a parent or student serving on an official committee, such as a disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks.

                     A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon request, the district discloses education records without consent to officials of another school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer.  (Note:  FERPA requires a school district to make a reasonable attempt to notify the parent or eligible student of the records request unless it states in its annual notification that it intends to forward records on request.)

(4)    The right to file a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the requirements of FERPA.  The name and address of the office that administers FERPA is:

Family Policy Compliance Office, U.S. Department of Education,
400 Maryland Ave., SW, Washington, DC, 20202-4605.

 

dawn.gibson.cm… Tue, 04/06/2021 - 10:39

506.1R1 - Use of Education Records Regulation

506.1R1 - Use of Education Records Regulation

Parents and eligible students will have a right to access a student's education records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made. The intent of this regulation is to establish procedures for granting requests from eligible students and parents to access a student’s education records.

 Education records mean those records that contain information directly related to a student and which are maintained by an education agency or institution or by a party acting for the agency or institution. These may include, but are not necessarily limited to: dates of attendance; academic work completed; level of achievement (grades, standardized test scores); attendance data; scores on standardized intelligence, aptitude, and psychological tests; interest inventory results; health data; family background information; teacher or counselor ratings and observations; and verified reports of serious or recurrent behavior patterns.

A.  Access to Records

1.       Parents, eligible students, and other individuals authorized in accordance with law will have access to the student's education records during the regular business hours of the school district. Parents and eligible students will have a right to access the student's education records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made. An eligible student or parent, upon written request to the board secretary, shall receive an explanation and interpretation of the education records. A student, eighteen years or older, has the right to determine who, outside the school system, has access to the records.  Parents of students who are 18 years or older but still dependents for income tax purposes may access the student's records without prior permission of the student.

2.        School officials having access to student education records are defined as having a legitimate educational interest. A school official is a person employed by the school district as an administrator, supervisor, instructor or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the school district has contracted to perform a special task (such as an attorney, auditor, AEA employee, medical consultant, or therapist); or a parent or student serving on an official committee, such as disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks. 

B.  Release of Information Outside the School – Information from education records may be disclosed to outside parties as outlined in board policy and otherwise provided by law.

C.  Procedures for Requesting a Record Amendment

1.        If the eligible student, parent, or legal guardian believe the information in the education records is inaccurate, misleading, or violates the privacy of the student, the parents or an eligible student may request that the school district amend the student’s education records. 

        2.       The school district will decide whether to amend the student’s education records within a reasonable time after receipt of the request.

        3.       If the school district determines an amendment is made to the student’s education record, the school district will make the amendment and inform the parents or the eligible student of the decision in writing.

        4.       If the school district determines that amendment of the student's education record is not appropriate, it will inform the parents or the eligible student of their right to a hearing before the hearing officer provided by the school district. The hearing officer may be an employee of the school district, so long as the employee does not have a direct interest in the outcome of the hearing.

        5.       Upon parental request, the school district will hold a hearing regarding the content of a student’s education records which the parent believes to be inaccurate, misleading, or in violation of the privacy rights of students.

        6.       The hearing will be held within a reasonable time after receipt of the parent or eligible student’s request. The parent or eligible student will receive reasonable advance notice of date, time and place of the hearing.

        7.       The parents or eligible student will be given a full and fair opportunity to present evidence relevant to the issues. The parent or eligible student may be represented by an individual at their choice at their own expense.

        8.       The hearing officer will render a written decision within a reasonable period after the hearing.  The decision will be based upon evidence presented at the hearing and must include a summary of the evidence and the reasons for the decision.

        9.       The parents may appeal the hearing officer’s decision to the superintendent within five days if the superintendent does not have a direct interest in the outcome of the hearing.

        10.     The parents may appeal the superintendent’s decision or the hearing officer’s decision if the superintendent was unable to hear the appeal, to the board within five days.  It is within the discretion of the board to hear the appeal.

        11.     If the parents' and the eligible student's request to amend the student’s education record is further denied following the hearing, the parents or the eligible student are informed that they have a right to place an explanatory letter in the student’s education record commenting on the school district's decision or setting forth the reasoning for disagreeing with the school district. Additions to the student's education records will become a part of the student’s education record and be maintained like other student education records. If the school district discloses the student’s education records, the explanation by the parents will also be disclosed or the eligible student of the decision in writing.

 

dawn.gibson.cm… Tue, 04/06/2021 - 10:40

506.02 - Student Directory Information

506.02 - Student Directory Information

Directory information is information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. The district may disclose "directory information" to third parties without consent if it has given public notice of the types of information which it has designated as "directory information," the parent's or eligible student's right to restrict the disclosure of such information, and the period of time within which a parent or eligible student has to notify the school in writing that he or she does not want any or all of those types of information designated as "directory information.". The district has designated the following as “directory information”:

  • Student’s name
  • Grade level
  • Degrees, honors, and awards received
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Photograph

Student is defined as an enrolled individual, PK-12 including children in school district sponsored child-care programs.

Prior to developing a student directory or to giving general information to the public, parents (including parents of students open enrolled out of the school district and parents of children home schooled in the school district) will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their child's information in the directory or in the general information about the students.

It is the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents.

 

 

Legal Reference:  20 U.S.C. § 1232g
  
                                    34 C.F.R. § 99
  
                                    Iowa Code § 22; 622.10
  
                                    281 I.A.C. 12.3(4); 41
  
                                    1980 Op. Att'y Gen. 720.

Cross Reference:  504      Student Activities
  
                                    506      Student Records
  
                                    901.1   Public Examination of School District Records
  
                                    902.6   Live Broadcast or Videotaping

 

Approved:  11/01/2004

Reviewed:  01/19/2009, 04/15/2019

Revised:  04/21/2014, 07/17/2017

 

dawn.gibson.cm… Tue, 04/06/2021 - 10:41

506.02E1 - Authorization for Releasing Student Directory Information

506.02E1 - Authorization for Releasing Student Directory Information

The Independence Community School District has adopted a policy designed to assure parents and students the full implementation, protection and enjoyment of their rights under the Family Educational Rights and Privacy Act of 1974 (FERPA).  A copy of the school district’s policy is available for review online and at the school district administration office.

This law requires the school district to designate as “directory information” any personally identifiable information taken from a student’s educational records prior to making such information available to the public.

The school district has designated the following information as directory information:

  • Student’s name
  • Grade level
  • Degrees, honors, and awards received
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Photograph

You have the right to refuse the designation of any or all of the categories of personally identifiable information as directory information with respect to your student provided that you notify the school district in writing not later than September 30th of this school year.  If you desire to make such a refusal, please complete and return the slip attached to this notice.

If you have no objection to the use of student information, you do not need to take any action.

 

 

 

RETURN THIS FORM

 

Independence Community School District Parental Directions to Withhold Student/Directory

 

Information for Education Purposes, for 20____ - 20 ____ school year.

Student Name:

 

 

 

Date of Birth:

 

School:

 

 

 

Grade:

 

 

 

 

 

 

 

(Signature of Parent/Legal Guardian/Custodian of Child)

 

(Date)

 

 

 

 

 

 

This form must be returned to your child's school no later than September 30th of each school year.

Additional forms are available at your child's school.

                         

 

dawn.gibson.cm… Tue, 04/06/2021 - 10:43

506.02R1 - Use of Directory Information

506.02R1 - Use of Directory Information

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that Independence Community School District, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records.  However, Independence Community School District may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures.  The primary purpose of directory information is to allow the Independence Community School District to include this type of information from your child’s education records in certain school publications.  Examples include:

  • A playbill, showing your student’s role in a drama production;
  • The annual yearbook;
  • Honor roll or other recognition lists;
  • Graduation programs; and,
  • Sports activity sheets, such as for wrestling, showing weight and height of team members.

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.  In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent.  1   

If you do not want the Independence Community School District to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing by September 30th of each school year.  Independence Community School District has designated the following information as directory information: 

  • Student’s name
  • Grade level
  • Degrees, honors, and awards received
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Photograph

 

1 These laws are: Section 9528 of the Elementary and Secondary Education Act (20 U.S.C. § 7908) and 10 U.S.C. § 503(c).

 

dawn.gibson.cm… Tue, 04/06/2021 - 10:47

506.03 - Student Photographs

506.03 - Student Photographs

The board will permit student "portrait" photographs to be taken on school premises by a commercial photographer as a service to the students and their families.

Parents will be notified prior to the taking of pictures by a commercial photographer for student "portraits."  In no case will students be required to have their picture taken or be pressured to purchase pictures.

Students or commercial photographers may take pictures of students upon consent for such things as the yearbook or student newspaper.

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative rules regarding student photographs.

 

Legal Reference:  Iowa Code § 279.8 (2003).
  
                                    1980 Op. Att'y Gen. 114.

Cross Reference:  506      Student Records

Approved:  11/01/2004

Reviewed:  01/19/2009, 04/21/2014, 04/15/2019

Revised: 

dawn.gibson.cm… Tue, 04/06/2021 - 10:48

506.04 - Student Library Circulation Records

506.04 - Student Library Circulation Records

Student library circulation records are designed to be used internally to assist in the orderly administration of the school district libraries.  As a general rule, student library circulation records are considered confidential records and will not be released without parental consent.  Individuals who may access such records include a student's parents, the student, authorized licensed employees, authorized government officials from the U.S. Comptroller General, the Secretary of Education, the Commissioner and Director of the National Institute of Education, and the Assistant Secretary for Education and State Education Department.  Appropriate authorities in a health or safety emergency may access the student's library circulation records without the approval or the notification of the student's parents.  Parents may not access records, without the student's permission, of a student who has reached the age of majority or who is attending a post-secondary educational institution unless the student is considered a dependent for tax purposes.

It shall be the teacher-librarian’s responsibility to maintain the student library circulation records for students currently enrolled in each building and to provide access to these records for requests approved by administrators.  Students' library circulation records may be accessed during the regular business hours of the school district.  If copies of documents are requested, a fee for such copying may be charged.

It shall be the responsibility of the superintendent, in conjunction with the teacher or teacher-librarian, to develop administrative regulations regarding this policy.

Note:  This is a mandatory policy and a reflection of federal and Iowa law.

 

 

Legal Reference:  20 U.S.C. § 1232g (1994).
  
                                    34 C.F.R. Pt. 99 (2002).
  
                                    Iowa Code §§ 22; 622.10 (2003).
  
                                    281 I.A.C. 12.3(6).
  
                                    1980 Op. Att'y Gen. 720, 825.

Cross Reference:  506      Student Records

Approved 11/1/2004                             Reviewed 04/21/2014                           Revised 06/15/2009
                                                                                            04/15/2019

 

dawn.gibson.cm… Tue, 04/06/2021 - 10:49

506.04R1 - Request for Access to Student Library Circulation Records

506.04R1 - Request for Access to Student Library Circulation Records

Persons requesting access to student library circulation records shall submit the following information to the building administrator.

 

Date: __________________________               Name: __________________________________________

 

                                                                        Title: ___________________________________________

 

Student(s) Records Requested: ______________________________________________________________

_______________________________________________________________________________________

 

Purpose for Access: ______________________________________________________________________

_______________________________________________________________________________________

 

Number of Copies Requested: ____________________

 

Signature of Person Requesting Access: ______________________________________________________

 

 

 

Request Approved: __________          Denied: __________          Fee Paid: __________

 

By: ________________________________           _______________________________          _____________
                Building Administrator Name                          Building Administrator Signature                          Date

 

dawn.gibson.cm… Tue, 04/06/2021 - 10:50

506.05 - Student Disclosure of Identity

506.05 - Student Disclosure of Identity

It is the goal of the district to provide a safe and supportive educational environment in which all students may learn.  To maintain compliance with Iowa law and also provide efficiency in the reporting requirements, the Superintendent will provide the opportunity for parents and guardians to list in the student’s registration paperwork any and all nicknames used for students using the Request to Update Student Identity form (506.05E1). 

If a student makes a request to a licensed employee to accommodate a name, pronoun, or gender identity that is different than what was assigned to the student in the student’s registration forms or records, the licensed employee is required by Iowa law to report the request to an administrator.  The school administrator receiving the report is required by Iowa law to report the request to the student’s parent/guardian using the Report of Student Disclosure of Identity form (506.05E2).  This requirement also applies to all nicknames.

 

 

Legal Reference:           Iowa Code § 279.78    

                           

Cross Reference:          

 

 

 

Approved:  08/21/2023

Reviewed:

Revised

 

lflaherty@inde… Tue, 08/29/2023 - 13:45

506.05E1 - Request to Update Student Identity

506.05E1 - Request to Update Student Identity

REQUEST TO UPDATE STUDENT IDENTITY

 

__________________________________________________ __________________

(Student’s current name on registration)                                      (Student ID)

 

 

Please update my student’s names, pronouns, and/or gender identities on my student’s registration paperwork to include all of the following:

 

 

__________________________________________________________________________________

(Names)

 

__________________________________________________________________________________

(Pronouns)

 

__________________________________________________________________________________

(Gender identities)

 

 

__________________________________                __________________

Parent/Guardian                                                          Date

 

Note:  Per Iowa Code § 279.78

lflaherty@inde… Tue, 08/29/2023 - 14:00

506.05E2 - Report of Student Disclosure of Identity

506.05E2 - Report of Student Disclosure of Identity

REPORT OF STUDENT DISCLOSURE OF IDENTITY

 

Dear (Parent/Guardian) _________________,

 

This letter is to inform you that your student (student’s name listed on registration) ______________________ has made a request of a licensed employee to use a name, pronoun or gender identity that is different from the name, pronoun and/or gender identity listed on the student’s school registration forms.  The name, pronoun, or gender identity requested is:

______________________________________________________________________________________________________________________________________________________________________

 

If you would like to amend the student’s registration paperwork to permit the student’s requested accommodation and/or include the use of the above-referenced name/pronoun/gender identity, please complete the Request to Update Student Identity form (506.05E1) and return it to the district administration office.

 

Sincerely,

 

____________________________________________ __________________

Administrator                                                                    Date

lflaherty@inde… Tue, 08/29/2023 - 14:03

507 - Student Health and Well-Being

507 - Student Health and Well-Being dawn.gibson.cm… Tue, 04/06/2021 - 10:52

507.01 - Student Health and Immunization Certificates

507.01 - Student Health and Immunization Certificates

Students desiring to participate in athletic activities or enrolling in preschool, kindergarten or first grade in the school district shall have a physical examination by a licensed healthcare provider and provide proof of such an examination to the school district.  A physical examination and proof of such an examination may be required by the administration for students in other grades enrolling for the first time in the school district.

A certificate of health stating the results of a physical examination and signed by a licensed healthcare provider shall be on file at the attendance center.  Each student shall submit an up-to-date certificate of health upon the request of the superintendent.  Failure to provide this information may be grounds for disciplinary action.

Students enrolling in preschool, kindergarten or for the first time in the school district shall also submit a certificate of immunization consisting of the state law requirements.  The student may be admitted conditionally to the attendance center if the student has not yet completed the immunization process but is in the process of doing so.  Failure to meet the immunization requirement will be grounds for suspension, expulsion or denial of admission.  Upon recommendation of the Iowa Department of Education and Iowa Department of Public Health, students entering the district for the first time may be required to pass a TB test prior to admission. 

Exemptions from the immunization requirement in this policy will be allowed only for medical or religious reasons recognized under the law.  The student must provide a valid Iowa State Department of Health Certificate of Immunization Exemption to be exempt from this policy.

Mandatory lead screening is now required on incoming kindergarten students.

Mandatory school dental screening is now required for incoming kindergarten and freshman.

 

 

Legal Reference:  Iowa Code §§ 139.9; 280.13 (2003).
  
                           281 I.A.C. 33.5.
  
                           641 I.A.C. 7.
  
                           641 I.A.C. 67.6(1)

Cross Reference:  402.02   Child Abuse Reporting
  
                            501      Student Attendance
  
                            507      Student Health and Well-Being

 

Approved:  11/01/2004

Reviewed:  04/15/2019

Revised:  01/18/2010, 07/21/2014

 

                                                                                                                                     

dawn.gibson.cm… Tue, 04/06/2021 - 10:52

507.02 - Administration of Medication to Students

507.02 - Administration of Medication to Students

The board is committed to the inclusion of all students in the education program and recognizes that some students may need prescription and nonprescription medication to participate in their educational program.

Medication shall be administered when the student's parent or guardian (hereafter "parent") provides a signed and dated written statement requesting medication administration and the medication is in the original, labeled container, either as dispensed or in the manufacturer's container.  Administration of medication may also occur consistent with board policy 804.8 Stock Medication for Life Threatening Incidents.

When administration of the medication requires ongoing professional health judgment, an individual health plan shall be developed by licensed health personnel working under the auspice of the school with collaboration from the parent or guardian, individual’s health care provider or education team pursuant to 281.14.2(256).  Students who have demonstrated competence in administering their own medications may self-administer their own inhalers and epinephrine auto-injectors. A written statement by the student's parent shall be on file requesting co-administration of medication, when this competence has been demonstrated.   By law, students with asthma, airway constricting diseases, respiratory distress, or students with a risk of anaphylaxis who use epinephrine auto-injectors may self-administer their medication upon the written approval of the student’s parents and prescribing licensed health care professional regardless of competency.   

Persons administering medication shall include authorized practitioners, such as, licensed registered nurses and physicians, and persons to whom authorized practitioners have delegated the administration of medication (who have successfully completed a medication administration course conducted by a registered nurse or pharmacist that is provided by the department of education).  The medication administration course is completed every five years with an annual procedural skills check completed with a registered nurse or a pharmacist. A record of course completion shall be maintained by the school.

A written medication administration record shall be on file including:

•     Date

•     Student’s name

•     Prescriber or person authorizing administration

•     Medication

•     Medication dosage

•     Administration time

•     Administration method

•     Signature and title of the person administering medication

•     Any unusual circumstances, actions, or omissions.

Medication shall be stored in a secured area unless an alternate provision is documented.  The development of emergency protocols for medication-related reactions is required.  Medication information shall be confidential information as provided by law.

Disposal of unused, discontinued/recalled, or expired abandoned medication shall be in compliance with federal and state law. Prior to disposal school personnel shall make a reasonable attempt to return medication by providing written notification that expired, discontinued, or unused medications needs to be picked up. If medication is not picked up by the date specified, disposal shall be in accordance with the disposal procedures for the specific category of medication.

 

Legal Reference:          Disposing on Behalf of Ultimate Users, 79 Fed. Reg. 53520, 53546 (Sept.9, 2014).

                                    Iowa Code §§124.101(1), 147.107, 152.1, 155A.4(2); 280.16; 280.23.

                                    281 IAC14.1

                                    655 IAC §6.2(152).

                                      281 IAC § 14.1, .2

 

Cross Reference:        506     Student Records

 

                                    507     Student Health and Well-Being

                                    603.02 Special Education

  1.                            607.02 Student Health Services

 

 

 

Approved:  11/01/2004

Reviewed:  05/12/2014

Revised:  01/18/2010, 05/16/2016, 04/15/2019, 08/15/2022, 10/16/2023

 

 

dawn.gibson.cm… Tue, 04/06/2021 - 10:55

507.02E1 - Authorization- Asthma Airway Constricting or Respiratory Distress Medication Self-Administration Consent Form

507.02E1 - Authorization- Asthma Airway Constricting or Respiratory Distress Medication Self-Administration Consent Form

____________________________________     ___/___/___     ________________________     ___/___/___
Student's Name (Last), (First), (Middle)                   Birthday                       School                                           Date

 

In accordance with applicable laws, students with asthma, airway constricting diseases, respiratory distress or students at risk of anaphylaxis who use epinephrine auto-injectors may self-administer their medication upon the written approval of the student’s parents and prescribing licensed health care professional regardless of competency.  The following must occur for a student to self-administer asthma medication, bronchodilator canisters or spacers, other airway constricting disease medication or to self-administer an epinephrine auto-injector:

  • Parent/guardian provides signed, dated authorization for student medication self-administration.
  • Parent/guardian provides a written statement from the student’s licensed health care professional (A person licensed under chapter 148 to practice medicine and surgery or osteopathic medicine and surgery, an advanced registered nurse practitioner licensed under chapter 152 or 152E and registered with the board of nursing, or a physician assistant licensed to practice under the supervision of a physician as authorized in chapters 147 and 148C) containing the following:  
    • Name and purpose of the medication or epinephrine auto-injector;
    • Prescribed dosage: and
    • Times or special circumstances under which the prescribed medication is to be administered.
  • The medication is in the original, labeled container as dispensed or the manufacturer's labeled container containing the student name, name of the medication, directions for use, and date.
  • Authorization is renewed annually.  If any changes occur in the medication, dosage or time of administration, the parent is to notify school officials immediately. The authorization shall be reviewed as soon as practical.

Provided the above requirements are fulfilled, the school shall permit the self-administration of the prescribed medication by a student while in school, at school-sponsored activities, under the supervision of school personnel, and before or after normal school activities, such as while in before-school or after-school care on school-operated property. If the student abuses the self-administration policy, the ability to self-administer may be withdrawn by the school or discipline may be imposed, after notification is provided to the student’s parent.

Pursuant to state law, the school district and its employees are to incur no liability, except for gross negligence, as a result of any injury arising from self-administration of medication or use of an epinephrine auto-injector by the student. The parent or guardian of the student shall sign a statement acknowledging that the school district is to incur no liability, except for gross negligence, as a result of self-administration of medication or use of an epinephrine auto-injector by the student as provided by law.

 

 

                                                                                                                                                      
Medication                                           Dosage             Route                           Time

 

                                                                                                                                               
Purpose of Medication & Administration /Instructions

 

                                                                                                            /           /          
Special Circumstances                                                         Discontinue/Re-Evaluate/Follow-up Date

 

                                                                                                            /     /        
Prescriber’s Signature                                                          Date

 

                                                                                                                                               
Prescriber’s Address                                                                 Emergency Phone

 

  • I request the above named student possess and self-administer asthma medication, bronchodilator canisters or spacers, or other airway constricting disease medication(s), and/or an epinephrine auto-injector at school and in school activities according to the authorization and instructions.
  • I understand the school district and its employees acting reasonably and in good faith shall incur no liability for any improper use of medication or an epinephrine auto-injector or for supervising, monitoring, or interfering with a student's self-administration of medication or use of an epinephrine auto-injector. I acknowledge that the school district is to incur no liability, except for gross negligence, as a result of self-administration of medication or use of an epinephrine auto-injector by the student.
  • I agree to coordinate and work with school personnel and notify them when questions arise or relevant conditions change.
  • I agree to provide safe delivery of medication and equipment to and from school and to pick up remaining medication and equipment.
  • I agree the information is shared with school personnel in accordance with the Family Education Rights and Privacy Act (FERPA) and any other applicable laws.
  • I agree to provide the school with back-up medication approved in this form.
  • Student maintains self-administration record.

 

I authorize the Independence school nurses to contact the prescriber to obtain necessary signature(s).

 

                                                                                                            /           /          
Parent/Guardian Signature (agreed to above statements)                         Date

                                   

                                                                                                                                                           
Parent/Guardian Address            Home Phone                 Business Phone          Emergency Phone

 

                                                                                                                                               

 

                                                                                                                                               
Self-Administration Authorization Additional Information                                                

 

dawn.gibson.cm… Tue, 04/06/2021 - 11:19

507.02E2 - Parental Authorization and Release Form for the Administration of Prescription Medication to Students

507.02E2 - Parental Authorization and Release Form for the Administration of Prescription Medication to Students

Independence Community School District
Parental Permission for Administering Medication at School

 

Student Name ______________________________________ DOB ___________________________

Medication _________________________________________________________________________

Reason for Medication ________________________________________________________________

Dose ______________________________Time to be given ___________________________________

Physician/Prescriber name __________________________________Phone Number ______________

Give on Early Out Days: Yes _______ No ________    Give on Late Start Days: Yes _______ No _______

I request that the medication be administered by a qualified staff person according to the written directions given. I agree that school personnel may contact the prescriber as needed and that medication information may be shared with school personnel who need to know.  I understand the law provides that there shall be no liability for damages as a result of the administration of medication where the person administering the medication acts as an ordinary reasonably prudent person would under the same circumstances and that the school district and the school nurse are to incur no liability, except for gross negligence, as a result of injury arising from the administration of medication. I will comply with the procedure listed on the back of this form related to the administration of medication at school.

Parent/Guardian name ________________________________________________________________

Signature ___________________________________________________________________________

Date__________________________________Home Phone___________________________________

Cell phone _________________________________ Email ____________________________________

 

MEDICATION WILL NOT BE GIVEN IF IT HAS EXPIRED OR IT HAS AN IMPROPER LABEL. PLEASE CHECK THE CONTAINER BEFORE SENDING IT TO SCHOOL

PERMISSION FOR DISPOSAL OF UNUSED MEDICATION AT THE END OF THE SCHOOL YEAR – Please check one

_____I will pick up any unused medication at the end of the school year.

_____Please send any unused medication home with my child. The school district will not be responsible for the medication once it is in the possession of my child.

 

Parent/Guardian signature _____________________________________Date ____________________

 

 

Independence Community School District
Request to Administer Medication in Schools
Information and Procedures

  1. All medications should be taken before or after school hours whenever possible. However, it is understood that certain drugs may be required during the school day. These students should have medication available and administered in a manner which is compliant with school district policy.
  2. Medication shall be administered when the student’s parent/guardian provides a signed and dated written statement requesting medication administration and the medication is in the original, labeled container, either as dispensed by the pharmacy or in the manufacturer’s container.
  3. Prescription medication: A current pharmacy labeled container can serve as the written prescriber’s order. A second labeled medication container can be obtained free of charge for school use by asking the pharmacist.
  4. Over the counter/non-prescription medication will be given only with parent/guardian written authorization. Over-the-counter/non-prescription medications are to be provided by the parent/guardian and sent to school in the original medication container with the student’s name attached. This procedure will safeguard your child against over medicating and possible unforeseen reactions.
  5. The parent/guardian is responsible for submitting a new prescriber’s order form to the school each time there is a change of dosage or time of administration. Prescriber’s orders may be faxed to the school.
  6. To ensure the safety of all children, we request that a parent or another responsible adult deliver all medications to the health office when possible. If your child brings the medication to school, please place the labeled medication bottle in a sealed envelope with the number of tablets/capsules that are enclosed written on the outside of the envelope.
  7. The first dosage of any new prescription should be given at home so the child can be more closely observed for possible side effects and/or adverse reactions.
  8. The parent/guardian is responsible for notifying the school nurse when a medication has been discontinued or changed.
  9. No medication will be continued beyond the school year in which it is ordered.
  10. The Independence Community School District does not assume responsibility for medication not prescribed by a physician/prescriber or medication administered by a student himself/herself.

               Nurse/Appointed Personnel          Nurse/Appointed Personnel          Nurse/Appointed Personnel
               East Elementary                                 West Elementary                              Jr Sr High School 
               319-332-0533                                      319-332-0589                                    319-332-0720      

 

dawn.gibson.cm… Tue, 04/06/2021 - 11:25

507.02E3 - Parental Authorization and Release Form for Independent Self Carry and Administration of Prescribed Medication or Independent Delivery of Health Services by the Student

507.02E3 - Parental Authorization and Release Form for Independent Self Carry and Administration of Prescribed Medication or Independent Delivery of Health Services by the Student

_________________________________           ___/___/___     _________________    ___/___/___

Student's Name (Last), (First),  (Middle)               Birthday           School                          Date

 

I request the above-named student (Parent/Guardian initial all that apply)

 

______ Carry and complete co-administration of prescribed medication, when competency has been demonstrated to licensed health personnel working under the auspices of the school. In accordance with applicable laws, students with asthma, airway constricting diseases, respiratory distress or students at risk of anaphylaxis who use epinephrine auto-injectors may self-administer their medication upon the written approval of the student’s parents and prescribing licensed health care professional regardless of competency.  The information provided by the parent for medication administration is confidential as provided by the Family Education Rights and Privacy Act (FERPA) and any other applicable laws.  I agree to provide safe delivery of the medication to and from school and to pick up remaining medication at the end of the school year or when medication is expired. If the students abuses the self-administration policy, the ability to self-administer may be withdrawn by the school or discipline may be imposed, after notification is provided to the student’s parent.

 

______________________________________________________________________________________

Prescribed Medication                          Dosage                         Route                           Time at School

 

______ Co-administer, participate in planning, management and implementation of special health services at school and school activities after demonstration of proficiency to licensed health personnel working under the auspices of the school. The information provided by the parent for health service delivery is confidential as provided by the Family Education Rights and Privacy Act (FERPA) and any other applicable laws.  I agree to coordinate and work with school personnel and the prescriber (if indicated) when questions arise.  I agree to provide safe delivery of the student’s equipment necessary for health service delivery to and from school and to pick up remaining equipment at the end of the school year.

 

Special Health Services Delivery:

                                                                                                                                               

 

                                                                                                                                               

 

Procedures for abandoned medication disposal shall be in accordance with applicable laws.

 

                                                                                                /           /          

Prescriber’s Signature                                                   Date

and credentials (when indicated for health service delivery)

 

                                                                                                /           /          

Parent/Guardian Signature                                            Date

 

_______________________________________            __________________________

Parent/Guardian address                                                 Home phone

 

lflaherty@inde… Thu, 10/19/2023 - 14:39

507.02E4 - Parental Authorization and Release Form for the Administration of Voluntary School Stock of Over-the-Counter Medication to Students

507.02E4 - Parental Authorization and Release Form for the Administration of Voluntary School Stock of Over-the-Counter Medication to Students

_________________________________           ___/___/___     _________________    ___/___/___

Student's Name (Last), (First), (Middle)               Birthday           School                          Date

 

The district supplies the following nonprescription, over-the-counter medications that are listed below. Generic brands may be substituted, (select all that apply:

  • Acetaminophen administered per manufacturer label
  • Throat Lozenges administered per manufacturer label
  • Other: ____________________ administered per manufacturer label (Please Specify)
  • Other: ____________________ administered per manufacturer label (Please Specify)
  • Other: ____________________ administered per manufacturer label (Please Specify)
  • Other: ____________________ administered per manufacturer label (Please Specify)

 

Voluntary school stock of nonprescription, over-the-counter medications are administered following these guidelines:

  • Parent has provided a signed, dated annual authorization to administer of the nonprescription, over-the-counter medication(s) listed according to the manufacturer instructions. Electronic signature meets the requirement of written signature.
  • The nonprescription, over-the-counter medication is in the original, labeled container and dispensed per the manufacturing label.
  • All other nonprescription, over-the-counter medication not listed will require a written parent authorization and supply for the over-the counter medication.
  • Supplements are not nonprescription, over-the-counter medications approved by the Federal Drug Administration and are NOT applicable.
  • Nonprescription, over-the-counter medications approved by the Federal Drug Administration that require emergency medical service (EMS) notification after administration are NOT applicable.
  • Persons administering nonprescription, over-the-counter medication include licensed health personnel working under the auspices of the school and individuals, whom licensed health personnel have delegated the administration of medication with valid certification who have successfully completed a medication administration course approved by the department and annual medication administration procedural skills check.
    • Districts stocking the administration of a voluntary stock of nonprescription, over-the-counter medications, collaborate with licensed health personnel to develop and adopt a protocol shared with the parent to define at a minimum:
      • when to contact the parent when a nonprescription medication, over the counter medication is administered;
      • documentation of the administration of the nonprescription, over-the-counter medication and parent contact;
      • a limit to the administration of a school’s stock nonprescription, over-the-counter medications that would require a prescriber signature for further administration of a school’s nonprescription, over-the-counter medications for the remaining school year;
      • the development of an individual health plan for ongoing medication administration or health service delivery at school.

I request that the above-named student receive the voluntary stock nonprescription, over-the-counter medications supplied by the school in accordance with the district guidelines and protocol.

 

__________________________________________        _________________________

Parent/Guardian Signature                                                 Date    

 

__________________________________________        _________________________

Parent/Guardian Address                                                    Home Phone                                                                                                                                        

 

                                                                                   

lflaherty@inde… Thu, 10/19/2023 - 14:43

507.3 - Communicable Diseases - Students

507.3 - Communicable Diseases - Students

Students with a communicable disease will be allowed to attend school provided their presence does not create a substantial risk of illness or transmission to other students or employees.  The term "communicable disease" shall mean an infectious or contagious disease spread from person to person, or animal to person, or as defined by law.

Prevention and control of communicable diseases shall be included in the school district's bloodborne pathogens exposure control plan.  The procedures shall include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees and record keeping.  This plan shall be reviewed annually by the superintendent and school nurse.

The health risk to immunodepressed students shall be determined by their personal physician.  The health risk to others in the school district environment from the presence of a student with a communicable disease shall be determined on a case-by-case basis by the student's personal physician, a physician chosen by the school district or public health officials.

A student who is at school and who has a communicable disease which creates a substantial risk of harm to other students, employees, or others at school shall report the condition to the superintendent any time the student is aware that the disease actively creates such risk.

It shall be the responsibility of the superintendent, in conjunction with the school nurse, to develop administrative regulations stating the procedures for dealing with students with a communicable disease.

 

 

Legal Reference:  School Board of Nassau County v. Arline, 480 U.S. 273 (1987).
  
                                    29 U.S.C. §§ 701 et seq. (1994).
  
                                    45 C.F.R. Pt. 84.3 (2002).
  
                                    Iowa Code ch. 139 (2003).
  
                                    641 I.A.C. 1.2-.5, 7.

Cross Reference:  403.3   Communicable Diseases - Employees
  
                                    506      Student Records
  
                                    507      Student Health and Well-Being

Approved 11/1/2004                             Reviewed 04/15/2019                           Revised 01/18/2010
                                                                                                                                                               07/18/2011
                                                                                                                                                               07/21/2014
                                                                                                                                                               04/15/2019

 

dawn.gibson.cm… Tue, 04/06/2021 - 11:29

507.3E1 - Communicable Disease Chart

507.3E1 - Communicable Disease Chart

Common Child Care Illnesses and Exclusion Criteria

                    *A child should be temporarily excluded from care when the childs illness causes                   one or more of the following:

  • Prevents the child from participating comfortably in activities.
  • A need for care that is greater than the staff can provide without compromising the health and safety of other children.
  • An acute change in behavior:  lethargy, lack of responsiveness, irritability, persistent crying, difficult breathing, or a quickly spreading rash.
  • Fever wit h behavior change or other signs and symptoms in a child older than 6 months (e.g., sore throat, rash, vomiting, diarrhea).
  • A child with a temperature elevated above normal is not necessarily an indication of a significant health problemFor children older than 4 months a fever is defined as:
    • 100°F (37.8°C) axillary (armpit)

• 101°F (38.3°C) orally

    • 101°F (38.3°C) Aural (ear) temperature.

 

Get immediate medical attention when an infant younger than 4 months has unexplained temperature of 100°F (37.8°C) axillary. Any infant younger than 2 months with a fever should get medical attention within an hour.

 

 

 

ILLNESS

 

EXCLUDE*

RETURN TO CHILD CAR E

 

Chicken Pox

Yes.

 

When all blisters are crusted with no oozing (usually 6 days) and resolution of exclusion criteria.

 

Diarrhea (infectious)

Yes (there are special exclusion rules for E.coli 0157.H7, Shigella and cryptosporidiosis).

When diarrhea stops and health care provider or public health official states the child may return.

 

Diarrhea (non- infectious)

Yes, if stool can not be contained in the diaper, or if toileted child has 2 or more loose stools in 24 hours, or blood in stool.

When diarrhea stops and resolution of exclusion criteria.

 

Fifth Disease

No. Unless child meets other exclusion criteria.*

If excluded due to presence of other exclusion criteria, resolution of exclusion criteria.

 

Hand Foot and Mouth Disease

No. Unless child meets other exclusion criteria.* Or is excessively drooling with mouth sores.

If excluded due to presence of other exclusion criteria, resolution of exclusion criteria.

 Head Lice (Pediculosis)

No. Unless child meets

other exclusion criteria.*

Treatment of an active lice infestation may be

delayed until the end of the day.

Children do not need to miss school or child care due to head lice. The Iowa Department of Public Health & Healthy Child Care Iowa recommend a 14 day treatment protocol.

 

             

 

Impetigo

Yes, exclude at the end of the day if blisters can be covered.

After child has been seen by the doctor, after 24 hours on antibiotic, and blisters are covered.

 

Influenza

Yes.

When child is fever free for 24 hours and resolution of exclusion criteria.

 

Molluscum Contagiosum

No. Unless child meets other exclusion criteria.*

Skin disease similar to warts.  Do not share towels or clothing and use good hand hygiene.

 

MRSA

No. Unless child meets other exclusion criteria.*

Wounds should be kept covered and gloves worn during bandage changes. Do not share towels or clothing and use good hand hygiene.

 

Otitis Media (ear infection)

No. Unless child meets other exclusion criteria.*

If excluded due to presence of other exclusion criteria, resolution of exclusion criteria.

 

Pertussis (Whooping Cough)

Yes.

Child may return after 5 days of antibiotics and resolution of exclusion criteria.

 

Pink Eye (Conjunctivitis)

No. Unless child meets other exclusion criteria.*

Child does not need to be excluded unless health care provider or public health

official recommends exclusion.

Resolution of all exclusion criteria.

 

Ringworm

No. Unless child meets other exclusion criteria.*

Treatment of ringworm infection may be delayed to the end of the day. Child may be readmitted after treatment has begun. Cover lesion(s) if possible. Do not share clothing, bedding or personal items.

 

Strep Throat

Yes.

When resolution of exclusion criteria and after 24 hours of antibiotic.

 

Vomiting

Yes.

When vomiting has resolved and resolution of exclusion criteria.

 

             

 

Please refer to Caring for Our Children: National Health and Safety Performance Standards (third edition) or the Iowa Department of Public Health EPI Manual for guidance on specific diseases not included in this listContact your local Child Care Nurse Consultant for additional information.

 

References:

American Academy Of Pediatrics, American Public Health Association, National Resource Center for Health and Safety in Child Care and Early Education. 2011. Caring for our children: National health and safety performance standards; Guidelines for early care and education program s. 3rd edition. Elk Grove

Village, IL: American Academy of Pediatrics; Washington, DC: American Public Health Association. Also available at http://nrckids.org.

Iowa Department of Public Health EPI Manual: Guide t o Surveillance, Investigation, and Reporting. Reportable Disease Information. Revised 6/2011 Healthy Child Care Iowa Head Lice brochure Revised 10/2008 http://www.idph.st ate.ia.us/hcci/common/pdf/headlice_brochure.pdf

 

dawn.gibson.cm… Tue, 04/06/2021 - 11:32

507.3E2 - Reportable Infectious Diseases

507.3E2 - Reportable Infectious Diseases

Reportable diseases are diseases or conditions listed in Iowa Code 641 Appendix A. The director of public health may also designate any disease, condition or syndrome temporarily reportable for the purpose of a special investigation. Each case of a reportable disease is required to be reported to the Iowa Department of Public Health, by the physician or other health practitioner attending any person having a reportable disease and by laboratories performing tests identifying reportable diseases.  For detailed information go to

http://idph.iowa.gov/CADE/reportable-diseases

IDPH requests reporting to the local health department any like disease/condition which is unusual in incidence, occurs in unusual numbers of circumstances, or appears to be of public health concern, e.g., epidemic diarrhea, food or waterborne outbreaks, acute respiratory illness, flu-like symptoms of greater than 10% of the school district’s enrollment.

 

The local public health department and/or the student’s healthcare provider may be consulted on an as needed basis prior to readmission to school.

 

dawn.gibson.cm… Tue, 04/06/2021 - 11:39

507.4 - Student Illness or Injury at School

507.4 - Student Illness or Injury at School

When a student becomes ill or is injured at school, the school district shall attempt to notify the student's parents as soon as possible.

The school district, while not responsible for medical treatment of an ill or injured student, will have employees present administer emergency or minor first aid if possible.  An ill or injured child will be turned over to the care of the parents or qualified medical employees as quickly as possible.

It shall be the responsibility of the principal to file an accident report with the superintendent within twenty-four hours after the student is injured.

Annually, parents shall be required to complete a medical emergency authorization form indicating the procedures to be followed, if possible, in an emergency involving their child.  The authorization form will also include the phone numbers of the parents and alternative numbers to call in case of an injury or illness.

The superintendent shall be responsible, in conjunction with the school nurse, to develop rules and regulations governing the procedure in the event a student should become ill or be injured at school.

 

 

Legal Reference:  Iowa Code § 613.17 (2003).

Cross Reference:  507      Student Health and Well-Being

Approved 11/1/2004                             Reviewed 05/12/2014                           Revised 01/18/2010
                                                                                            04/15/2019

 

dawn.gibson.cm… Tue, 04/06/2021 - 11:40

507.5 - Emergency Plans and Drills

507.5 - Emergency Plans and Drills

Students will be informed of the appropriate action to take in an emergency.  Emergency drills for fire, weather, other disasters and lockdown drills for intruders shall be conducted each school year.  Fire, tornado drills and lockdown drills for intruders shall be each conducted regularly during the academic school year with a minimum of two before December 31 and two after January 1.

Each attendance center shall develop and maintain a written plan containing emergency and disaster procedures.  The plan will be communicated to and reviewed with employees. Employees shall participate in emergency drills.  Licensed employees shall be responsible for instructing the proper techniques to be followed in the drill.

 

 

Legal Reference:  Iowa Code § 100.31       

Cross Reference:  507      Student Health and Well-Being
  
                                    711.10 School Bus Safety Instruction
  
                                    804      Safety Program

Approved 11/1/2004                             Reviewed 01/19/2009                           Revised 05/12/2014
                                                                                            04/15/2019

 

dawn.gibson.cm… Tue, 04/06/2021 - 11:41

507.6 - Student Insurance

507.6 - Student Insurance

Students shall have the opportunity to participate in the health and accident insurance plan selected by the school district.  The cost of the health and accident insurance program shall be borne by the student.  Participation in the insurance health and accident plan is not a contract with the school district, but rather, a contract between the insurance company and the student.

 

 

Legal Reference:  Iowa Code § 279.8 (2003).

Cross Reference:  504      Student Activities
  
                                    507      Student Health and Well-Being

Approved 11/1/2004                             Reviewed 01/19/2009                           Revised                   
                                                                                           05/12/2014
                                                                                           04/15/2019

 

dawn.gibson.cm… Tue, 04/06/2021 - 11:43

507.7 - Custody and Parental Rights

507.7 - Custody and Parental Rights

Disagreements between family members are not the responsibility of the school district.  The school district will not take the "side" of one family member over another in a disagreement about custody or parental rights.  Court orders that have been issued shall be followed by the school district.  It shall be the responsibility of the person requesting an action by the school district to inform and provide the school district the court order allowing such action.

This policy does not prohibit an employee from listening to a student's problems and concerns.

It shall be the responsibility of the superintendent to ensure employees remain neutral in a disagreement about custody and parental rights.

 

 

Legal Reference:  Iowa Code §§ 232.67, .70, .73, .75; 235A; 279.8; 710.6 (2003).
  
                                    441 I.A.C. 9.2; 155; 175.

Cross Reference:  506      Student Records
  
                                    507      Student Health and Well-Being

Approved 11/1/2004                             Reviewed 01/19/2009                           Revised                   
                                                                                            05/12/2014
                                                                                            04/15/2019

 

dawn.gibson.cm… Tue, 04/06/2021 - 11:44

507.8 - Student Special Health Services

507.8 - Student Special Health Services

The board recognizes that some special education students need special health services during the school day.  These students shall receive special health services in conjunction with their individualized education program. 

The superintendent, in conjunction with licensed health personnel, shall establish administrative regulations for the implementation of this policy.

 

 

Legal Reference:  Board of Education v. Rowley, 458 U.S. 176 (1982).
  
                                    Springdale School District #50 v. Grace, 693 F.2d 41 (8th Cir. 1982).
  
                                    Southeast Warren Comm. School District v. Dept. of Public Instruction, 285 N.W.2d 173 (Iowa 1979).
  
                                    20 U.S.C. §§ 1400 et seq. (2005).
  
                                    34 C.F.R. Pt. 300 et seq. (2005).
  
                                    Iowa Code §§ 256.11(7); 256B; 273.2, .5, .9(2)-(3); 280.8 (2007).
  
                                    281 I.A.C. 12.3(7), 41.405

Cross Reference:  502      Student Rights and Responsibilities
  
                                    506      Student Records
  
                                    603.3   Special Education

Approved 11/1/2004                       Reviewed 05/12/2014                     Revised 01/19/2009
                                                                                      04/15/2019

 

dawn.gibson.cm… Tue, 04/06/2021 - 11:45

507.8R1 - Special Health Services Regulation

507.8R1 - Special Health Services Regulation

Some students who require special education need special health services in order to participate in the educational program.  These students shall receive special health services in accordance with their individualized educational program.

A.    Definitions

"Assignment and delegation" - occurs when licensed health personnel, in collaboration with the education team, determine the special health services to be provided and the qualifications of individuals performing the health services.  Primary consideration is given to the recommendation of the licensed health personnel.  Each designation considers the student's special health service.  The rationale for the designation is documented.  If the designation decision of the team differs from the licensed health professional, team members may file a dissenting opinion.

"Co-administration" - the eligible student's participation in the planning, management and implementation of the student's special health service and demonstration of proficiency to licensed health personnel.

"Educational program" - includes all school curricular programs and activities both on and off school grounds.

"Education team" - may include the eligible student, the student's parent, administrator, teacher, licensed health personnel, and others involved in the student's educational program.

"Health assessment" - health data collection, observation, analysis, and interpretation relating to the eligible student's educational program.

"Health instruction" - education by licensed health personnel to prepare qualified designated personnel to deliver and perform special health services contained in the eligible student's health plan.  Documentation of education and periodic updates shall be on file at school.

"Individual health plan" - the confidential, written, preplanned and ongoing special health service in the educational program.  It includes assessment, planning, implementation, documentation, evaluation and a plan for emergencies.  The plan is updated as needed and at least annually.  Licensed health personnel develop this written plan with the education team.

"Licensed health personnel" - includes licensed registered nurse, licensed physician, and other licensed health personnel legally authorized to provide special health services and medications.

"Prescriber" - licensed health personnel legally authorized to prescribe special health services and medications.

"Qualified designated personnel" - persons instructed, supervised and competent in implementing the eligible student's health plan.

"Special health services" - includes, but is not limited to, services for eligible students whose health status (stable or unstable) requires:

  • Interpretation or intervention,
  • Administration of health procedures and health care, or
  • Use of a health device to compensate for the reduction or loss of a body function.

"Supervision" - the assessment, delegation, evaluation and documentation of special health services by licensed health personnel.  Levels of supervision include situations in which licensed health personnel are:

  • physically present.
  • available at the same site.
  • available on call.

 

B.     Licensed health personnel shall provide special health services under the auspices of the school.  Duties of the licensed personnel include the duty to:

  •        Participate as a member of the education team.
  •        Provide the health assessment.
  •        Plan, implement and evaluate the written individual health plan.
  •        Plan, implement and evaluate special emergency health services. 
  •        Serve as liaison and encourage participation and communication with health service agencies and individuals providing health care.
  •        Provide health consultation, counseling and instruction with the eligible student, the student's parent and the staff in cooperation and conjunction with the prescriber.
  •        Maintain a record of special health services.  The documentation includes the eligible student's name, special health service, prescriber or person authorizing, date and time, signature and title of the person providing the special health service and any unusual circumstances in the provision of such services.
  •        Report unusual circumstances to the parent, school administration, and prescriber.
  •        Assign and delegate to, instruct, provide technical assistance and supervise qualified designated personnel.
  •        Update knowledge and skills to meet special health service needs.

C.     Prior to the provision of special health services the following shall be on file:

  •        Written statement by the prescriber detailing the specific method and schedule of the special health service, when indicated.
  •        Written statement by the student's parent requesting the provision of the special health service.
  •        Written report of the preplanning staffing or meeting of the education team.
  •        Written individual health plan available in the health record and integrated into the IEP or IFSP.

D.    Licensed health personnel, in collaboration with the education team, shall determine the special health services to be provided and the qualifications of individuals performing the special health services.  The documented rationale shall include the following:

  •         Analysis and interpretation of the special health service needs, health status stability, complexity of the service, predictability of the service outcome and risk of improperly performed service.
  •         Determination that the special health service, task, procedure or function is part of the person's job description.
  •         Determination of the assignment and delegation based on the student's needs.
  •         Review of the designated person's competency.
  •         Determination of initial and ongoing level of supervision required to ensure quality services.

E.     Licensed health personnel shall supervise the special health services, define the level of supervision and document the supervision.

F.     Licensed health personnel shall instruct qualified designated personnel to deliver and perform special health services contained in the eligible individual health plan.  Documentation of instruction and periodic updates shall be on file at school.

G.    Parents shall provide the usual equipment, supplies and necessary maintenance for such.  The equipment shall be stored in a secure area.  The personnel responsible for the equipment shall be designated in the individual health plan.  The individual health plan shall designate the role of the school, parents, and others in the provision, supply, storage and maintenance of necessary equipment.

 

dawn.gibson.cm… Tue, 04/06/2021 - 11:46

507.9 - Wellness Policy

507.9 - Wellness Policy

The Independence Community School District Board of Education is committed to the optimal development of every student. The board believes for students to have the opportunity to achieve personal, academic, developmental, and social success, there needs to be a positive, safe, and health-promoting learning environment at every level, in every setting.   

The school district provides a comprehensive learning environment for developing and practicing lifelong wellness behaviors. The entire school environment, not just the classroom, shall be aligned with healthy school district goals to positively influence a student's understanding, beliefs and habits as they relate to good nutrition and regular physical activity. In accordance with law and this belief, the board commits to the following:

The school district will identify at least one goal in each of the following areas:

  • Nutrition Education and Promotion:  Schools will provide nutrition education and engage in nutrition promotion that helps students develop lifelong healthy eating behaviors.
  • Physical Activity:  Schools will provide students with age and grade appropriate opportunities to engage in physical activity that meet the Iowa Healthy Kids Act.
  • Other School Based Activities that Promote Wellness:  As appropriate, schools will support students, staff, and parents’ efforts to maintain a healthy lifestyle. 

The following nutritional guidelines for food available on school campuses will be adhered to:

  • Meals served through the National School Lunch and School Breakfast Program will be appealing and meet, at a minimum, nutrition requirements established by state and federal law;
  • Schools providing access to healthy foods outside the reimbursable meal programs before school, during school and thirty minutes after school shall meet the United States Department of Agriculture (“USDA”) Smart Snacks in Schools nutrition standards, at a minimum.  This includes such items as those sold through a la carte lines, vending machines, student run stores, and fundraising activities;
  • Snacks provided to students during the school day without charge (e.g., class parties) will meet standards set by the district in accordance with law. The district will provide parents a list of foods and beverages that meet nutrition standards for classroom snacks and celebrations; and
  • Schools will only allow marketing and advertising of foods and beverages that meet the Smart Snacks in school nutritional standards on campus during the school day.

The superintendent or superintendent’s designee shall implement and ensure compliance with the policy by:

  • Reviewing the policy at least every three years and recommending updates as appropriate for board approval;
  • Implementing a process for permitting parents, students, representatives of the school food authority, teachers of physical education, school health professionals, the school board, administrators and the public to participate in the development, implementation, and periodic review and update of the policy;
  • Making the policy and updated assessment of the implementation available to the public (e.g., posting on the website, newsletters, etc.).  This information shall include the extent to which the schools are in compliance with policy and a description of the progress being made in attaining the goals of the policy; and
  • Developing administrative regulations, which shall include specific wellness goals and indicators for measurement of progress consistent with law and district policy.  

 

 

Legal Reference:  42 U.S.C. §§ 1751 et seq.
                                    42 U.S.C. §§ 1771 et seq
                                   
Iowa Code §§ 256.7(29); 256.11(6).
                                    
281 I.A.C. 12.5; 58.11.

Cross Reference:  504.6   Student Fundraising
  
                                    504.8   Student Activity Program
  
                                    710      School Food Services

Approved 11/21/2016                              Reviewed 07/15/2019                             Revised __________       

 

dawn.gibson.cm… Tue, 04/06/2021 - 11:53

507.9R1 - Wellness Regulation

507.9R1 - Wellness Regulation

To implement the Wellness Policy, the following district specific goals have been established:

Goal 1 – Nutrition Education and Promotion:  Schools will provide nutrition education and engage in nutrition promotion that help students develop lifelong healthy eating behaviors. The goal(s) for addressing nutrition education and nutrition promotion include the following:

  • Provide students with the knowledge and skills necessary to promote and protect their health;
  • Include enjoyable, developmentally-appropriate, culturally-relevant, and participatory activities, such as cooking demonstrations or lessons, promotions, taste-testing, farm visits, and school gardens;
  • Promote fruits, vegetables, whole-grain products, low-fat and fat-free dairy products, and healthy foods; and
  • Include nutrition education training for teachers and other staff.

Goal 2 – Physical Activity:  Schools will provide students and staff with age and grade appropriate opportunities to engage in physical activity that meet federal and state guidelines, including the Iowa Healthy Kids Act. The goal(s) for addressing physical activity include the following:

  • Develop a comprehensive, school-based physical activity program (CSPAP), that includes the following components:
    • Physical education, recess;
    • Classroom-based physical activity;
    • Walk to school; and
    • Out of school time activities;
  • Promote the benefits of a physically active lifestyle and help students develop skills to engage in lifelong healthy habits;
  • Engage students in moderate to vigorous activity during at least 50 percent of physical education class time;
  • Ensure physical activity is not used for or withheld as a punishment; and
  • Afford elementary students with recess according to the following:
    • At least 20 minutes a day;
    • Outdoors as weather and time permits;
    • Encourages moderate to vigorous physical activity.

Goal 3 – Other School-Based Activities that Promote Student Wellness:  Schools will support student, staff, and parents’ efforts to maintain a healthy lifestyle, as appropriate. The goal(s) for addressing other school-based activities that promote student wellness include the following:

  • Provide parents a list of foods and beverages that meet  nutrition standards for classroom snacks and celebrations;
  • Develop a plan to promote staff health and wellness;
  • Engage students and parents, through taste-tests of new school meal items and surveys to identify new, healthful, and appealing food choices;
  • Permit students to bring and carry water bottles filled with water throughout the day;
  • Make drinking water available where school meals are served during mealtimes; and
  • Discourage students from sharing foods or beverages during meal or snack times, given concerns about allergies and dietary needs.

Public Involvement:  There is a process for permitting parents, students, representatives of the school food authority, teachers of physical education, school health professionals, the school board, administrators and the public to participate in the development, implementation, and periodic review and update of the policy.

  • The district has a local wellness policy committee to advise the district on the development, implementation, and improvement of the school wellness policy; and
  • The superintendent or superintendent’s designee invites suggestions or comments concerning the development, implementation, and improvement of the school wellness policy. As such, interested persons are encouraged to contact the superintendent or superintendent’s designee.

 

dawn.gibson.cm… Tue, 04/06/2021 - 11:55

508 - Miscellaneous Student-Related Matters

508 - Miscellaneous Student-Related Matters dawn.gibson.cm… Tue, 04/06/2021 - 11:56

508.1 - Class or Student Group Gifts

508.1 - Class or Student Group Gifts

The board welcomes gifts to the school district from a class or student group.  While class gifts to the school district do not require the approval of the superintendent, the board encourages students to consult with the superintendent and building principal prior to selecting a gift for the school district.

 

 

Legal Reference:  Iowa Code §§ 68B; 722.1, .2 (2003).

Cross Reference:  704.4   Gifts - Grants – Bequests
  
                                    704.5   Student Activities Fund

Approved 11/1/2004                             Reviewed 02/23/2009                           Revised 05/20/2019
                                                                                           06/16/2014
                                                                                           05/20/2019

 

dawn.gibson.cm… Tue, 04/06/2021 - 11:56

508.2 - Open Night

508.2 - Open Night

In keeping with good community relations, student school activities will not be scheduled on Wednesday night beyond 6:00 p.m. during the school year whenever possible.  It shall be the responsibility of the principal to oversee the scheduling of school activities for compliance with this policy.

 

 

Legal Reference:  Iowa Code § 279.8 (2003).

Cross Reference:  901.2   Board of Directors and Community Relations

Approved 11/1/2004                             Reviewed 02/23/2009                           Revised 05/20/2019
                                                                                           06/16/2014
                                                                                           05/20/2019

 

dawn.gibson.cm… Tue, 04/06/2021 - 11:58

508.3 - Student Telephone Calls

508.3 - Student Telephone Calls

Generally, students receiving telephone calls shall not be called to the phone.  The administrative office in their attendance center will take a message and forward it to the student.  Only in an emergency situation will a student be removed from the classroom or a school activity to receive a telephone call.

Students may, in an emergency situation, use the telephone in the administrative office of their attendance center to make a telephone call.  Prior permission must be obtained from the principal or the principal's secretary.

 

 

Legal Reference:  Iowa Code §§ 279.8; 280.14 (2003).

Cross Reference:  502      Student Rights and Responsibilities

Approved 11/1/2004                             Reviewed 02/23/2009                           Revised                   
                                                                                           06/16/2014
                                                                                           05/20/2019

 

dawn.gibson.cm… Tue, 04/06/2021 - 11:59

508.4 - Supervision After School Events

508.4 - Supervision After School Events

There shall be an employee or a person designated by the school district available to supervise the school building while students wait at the school building after a school activity.

It shall be the responsibility of the supervisor to ensure that the students and other individuals in the school building have a valid and clear purpose for being in the school building at that time.  If there is no valid and clear purpose for the student or other individual to be in the school building, the supervisor shall require them to leave the school building at once.  Persons or students who do not leave upon request may be reported to the local law enforcement authorities.

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

 

Legal Reference:  McClain v. Lafayette County Bd. of Education, 673 F.2d 106 (5th Cir. 1982).
  
                                    Iowa Code § 279.8 (2003).

Cross Reference:  502      Student Rights and Responsibilities
  
                                    503      Student Discipline

Approved 11/1/2004                             Reviewed 02/23/2009                           Revised                   
                                                                                            06/16/2014
                                                                                            05/20/2019

 

dawn.gibson.cm… Tue, 04/06/2021 - 12:00