Upon certification of the Certified Annual Report (CAR), the secretary/treasurer shall give the annual report stating the amount held over, received, paid out, and on hand in the general and all other funds.  This report will be in written form and sent to the board with the agenda for the board meeting.  The secretary/treasurer will also furnish the board with a statement from each depository showing the balance then on deposit.

It will be the responsibility of the secretary/treasurer to submit this report to the board annually.

The secretary/treasurer shall report to the board each month about the receipts, disbursements and balances of the various funds.  This report shall be in written form and sent to the board with the agenda for the board meeting.

Following board approval, each month the schedule of bills allowed by the board will be published in a newspaper designated as a newspaper for official publication.  Annually, the total salaries paid to employees regularly employed by the school district will also be published in a newspaper designated as a newspaper for official publication.  It is the responsibility of the secretary/treasurer to publish these reports in a timely manner.

 

Legal Reference:  Iowa Code §§ 279; 291.7; 618

Cross Reference:  206.3   Secretary-Treasurer
                              211.1   Annual Meeting
                              707      Fiscal Reports

 

Approved:  11/01/2004

Reviewed:  11/16/2009, 12/15/2014, 01/20/2020

Revised:  06/17/2024

 

 

In accordance with state law, to review the funds and accounts of the school district, the board will employ an independent auditor certified in the state of Iowa to perform an annual audit of the financial affairs of the school district.  The superintendent or designee will use a request for proposal procedure in selecting an auditor.  The administration will cooperate with the auditors.  Annual audit reports will be filed with the State Auditor and remain on file as permanent records of the school district.

 

 

 

 

Legal Reference:          Iowa Code § 11.6.

 

 

Cross Reference:          701      Financial Accounting System

                                      707      Fiscal Reports

 

 

Approved:  11/01/2004

Reviewed:  11/16/2009, 12/15/2014, 01/20/2020

Revised:  10/18/2021, 06/17/2024

 

 

                                                                     

 

The Board expects all board members, employees, volunteers, consultants, vendors, contractors, students and other parties maintaining any relationship with the school district to act with integrity, due diligence, and in accordance with all laws in their duties involving the school district’s resources.  The board is entrusted with public dollars and no one connected with the school district should do anything to erode that trust.

Internal control is the responsibility of all employees of the school district. The superintendent, business manager and board secretary shall be responsible for developing internal controls designed to prevent and detect fraud, financial impropriety, or fiscal irregularities within the school district subject to review and approval by the board.  Administrators shall be alert for any indication of fraud, financial impropriety, or irregularity within the administrator’s area of responsibility.

Any employee who suspects fraud, impropriety, or irregularity shall report their suspicions immediately to his/her immediate supervisor and the superintendent.  The superintendent shall have primary responsibility for any necessary investigations and shall coordinate investigative efforts with the board’s legal counsel, auditing firm, and other internal or external departments and agencies, including law enforcement officials, as the superintendent may deem appropriate.

Employees bringing forth a legitimate concern about a potential impropriety will not be retaliated against and those who do retaliate against such an employee will be subject to disciplinary action up to, and including, discharge.

In the event the concern or complaint involves the superintendent, the concern shall be brought to the attention of the board president or vice-president who shall be empowered to contact the board’s legal counsel, Auditor of State’s office, insurance agent, auditing firm, and any other agency to investigate the concern or complaint.

Upon approval of the board, the superintendent may contact the State Auditor or elect to employ the school district’s auditing firm or State Auditor to conduct a complete or partial forensic/internal control/SAS99 audit annually or otherwise as often as deemed necessary.  The superintendent is authorized to order a complete forensic audit if, in the superintendent’s judgment, such an audit would be useful and beneficial to the school district.  The superintendent or board president shall ensure the Auditor of State’s office is notified as required by law of any suspected embezzlement, theft, or financial irregularity pursuant to Iowa law.  In the event there is an investigation, records will be maintained for use in the investigation.  Individuals found to have altered or destroyed records will be subject to disciplinary action, up to, and including termination.

 

Legal References:         American Competitiveness and Corporate Accountability Act of 2002,

Pub. L. No. 107-204.

 

 

Iowa Code ch. 11, 279.8.

 

 

Cross References:         707.6   Audit Committee

 

 

Approved 8/21/2006                       Revised 11/16/2009                                Reviewed 10/18/2021

                                                                     12/15/2014

                                                                    01/20/2020

                                                                    10/18/2021