The tentative agenda for each board meeting will state the topics for discussion and action at the board meeting.  The agenda is part of the public notice of the board meeting and will be posted and distributed.

Persons requesting to place an item on the agenda must make a request to the superintendent prior to the drafting of the tentative agenda.  The person making the request must state the person's name, address, purpose of the presentation, action desired and pertinent background information.  Requests from the public may be added to the tentative agenda at the discretion of the superintendent after consultation with the board president.  Requests received after the deadline may only be added to the agenda for good cause.

The tentative agenda and supporting documents will be sent to the board members prior to the scheduled board meeting.  These documents are the private property of the board member.  Persons wishing to view the tentative agenda and supporting documents may do so at the central administration office or by visiting the district website.

The board will take action only on the items listed on the tentative agenda posted with the public notice.  Items added to the agenda may be discussed or taken under advisement by the board.  If an added item is acted upon, the minutes of the board meeting will state the reason justifying the immediate action.

It will be the responsibility of the board president and superintendent to develop the agenda for each board meeting.  Any board member may place an item on the next regular agenda with the consent of a majority of the board.  Board members wishing to do so should provide notice to the superintendent and board president 5 days prior to the scheduled meeting.

 

 

Legal Reference:          Iowa Code §§ 21; 279.8. 

                                    1980 Op. Att'y Gen. 269.

 

 

Cross Reference:        211      Board of Directors' Meetings

                                    212      Open Meetings

                                    215      Public Participation in Board Meetings

                                    218      Board of Directors' Records

                                    402.5   Public Complaints About Employees

                                    502.6   Student Complaints and Grievances

 

Approved:  11/01/2004

Reviewed:  03/20/2006, 11/15/2010, 11/16/2015, 04/20/2020

Revised:  01/17/2022

 

 

 

Very often the board must consider agenda items which are noncontroversial or similar in content.  Such agenda items might include ministerial tasks such as, but not limited to, approval of previous minutes, approval of bills, approval of reports, etc.  These items might also include similar groups of decisions such as, but not limited to, approval of staff contracts, approval of maintenance details for the school buildings and grounds, open enrollment requests or approval of various schedules.

In order for a more efficient administration of board meetings, the board may elect to use a consent agenda for the passage of noncontroversial items or items of a similar nature.

The superintendent in consultation with the board president and board secretary shall place items on the consent agenda.  By using a consent agenda, the board has consented to the consideration of certain items as a group under one resolution.  Items may be removed from the consent agenda at the request of a board member.

Nothing in this policy is to be construed as an attempt to avoid full compliance with laws dealing with open meetings or public notice of the agenda and meeting.

 

 

Legal Reference:  Iowa Code §§ 21; 279.8 (2003).

Cross Reference:  211      Board of Directors' Meetings

 

Approved:  11/01/2004

Reviewed:  03/20/2006, 11/15/2010, 11/16/2015, 04/20/2020

Revised:  07/15/2019