2023-24 BOARD AGENDAS

Click on the links below to view school board meeting agendas for the 2023-24 school year.

jen@iowaschool… Mon, 06/26/2023 - 11:39

Board Agenda - 2023.07.20

Link to download the agenda in pdf format: July 20, 2023 Agenda

Link to download the board packet: July 20, 2023 Board Packet

July 13, 2023

To: All School Board Members Eric B. Smith – DD #2 ‘23

Gina Trimble – At Large ‘25

From: Cynthia Phillips, Superintendent Audrey Hill – DD #1 ‘23

Kim Hansen – DD #3 ‘23

Charlie McCardle – DD #3 ‘25

Re: Working agenda for the regular meeting on Thursday, July 20, 2023 beginning at 6:00 p.m.

at the School Administration Office, 1207 1st Street West, Independence, IA

PLEDGE OF ALLEGIANCE

A. Call to Order

APPROVAL OF AGENDA

CONSIDERATION OF ACTION ON CONSENT ITEMS

A. Approval of the minutes of the regular meeting on June 19, 2023.

B. Approval of Board Policies (*changes noted)

Second Readings:

	POLICY #	POLICY NAME
1.	705.1* and 705.1R1, and 705.1R2*	Purchasing – Bidding, Suspension and Debarment of Vendors and Contractors Procedure, and Using Federal Funds in Procurement Contracts

C. Approval of Resignations

NAME	ASSIGNMENT	DATE
Bob Beatty	JSH JH Girls Track Coach	06/27/2023
Timothy Darland	JSH JH Boys Basketball Coach	07/03/2023
David Morkel	JSH Head Girls Tennis Coach	06/22/2023
Jason Penner	JSH JH .5 FTE Football Coach	06/29/2023
Allison Sorg	JSH JH Girls Basketball Coach	06/26/2023

D. Approval of Transfers/Reassignments

NAME	PREVIOUS ASSIGNMENT	NEW ASSIGNMENT	SALARY	DATE
Jenna Cooksley	JSH Assist Boys Tennis Coach	JSH Head Girls Tennis Coach	$4,164	03/11/2023
Alex Farmer	JSH .5 FTE Assist Boys Wrestling Coach	JSH Assist Girls Wrestling Coach	$2,888	10/30/2023

E. Approval of New Hires (pending acceptable background checks)

NAME	ASSIGNMENT	SALARY	DATE
Kaitlyn Craft	East Elem Special Ed Teacher	$45,957	08/16/2023
Nikki Farrenkopf	Bus Garage 6.5 hr Bus Para	$14.10/hr	08/23/2023
Ashley Foreman	JSH Yearbook Sponsor	$3,554	08/23/2023
Carter Harris	JSH Assistant Football Coach	$2,776	08/07/2023
Allyson Hearn	Elementary Summer School Teacher	$30.00/hr	07/31/2023
Brittany Holt	Elementary Summer School Teacher	$30.00/hr	07/31/2023
Sue Knott	Elementary Summer School Teacher	$30.00/hr	07/31/2023
Reid Lewin	JSH Color Guard Sponsor	$1,736	08/07/2023
Ashley Nehl	West Elem 7.0 hr Special Ed Para	$14.55/hr	08/23/2023
Pam Rasmussen	ICSD MHI 7.0 hr Special Ed Para	$16.65/hr	08/23/2023
Joe Schmitz	JSH Math/PE/At-Risk Teacher	$56,028	08/17/2023
Kristy Ward	JSH Silver Cord Sponsor	$2,000	08/23/2023
Rebecca Wearmouth	Bus Garage 6.5 hr Van Driver	$14.50/hr	08/23/2023
Andrea Werner	Elementary Summer School Coordinator	$2,000	07/31/2023

F. Approval of Financial Reports

1. Bills – Director Hill will have reviewed the bills – Hansen will review in August

2. Budget Report

ANNOUNCEMENTS, COMMUNICATIONS and PRESENTATIONS

A. Comments from the Public. Residents of the District, students attending the District, parents/ guardians of students attending the District, and District staff members may address the Board about any topic relevant to the District whether on the current agenda or not. Those who wish to speak must sign up at the beginning of the meeting. Speaker’s participation is limited to three minutes once per board meeting. The Board President may need to reduce the three-minute time limit to accommodate more speakers in the 20 minutes allotted for the public forum. The Board President may modify this time limit, if deemed appropriate or necessary to allow all speakers up to three-minutes. The views and opinions of citizens addressing the Board do not necessarily reflect those of the Board, District administration, or staff. We ask speakers to remember that Iowa law prohibits the Board from discussing specific employees or students or their performance. Student speakers will state their name and school. Others will state their name and address.

NOTICE: This communication and any response to it may constitute a public record, and therefore, may be available upon request under Iowa public records law, Iowa Code Chapter 22.

B. Comments from the Board/Superintendent

REPORTS

A. Building Administrator Reports

1. Junior-Senior High School Principal/Assistant Principal

2. East Elementary/Early Childhood Center Principals

B. District Director Reports

1. Activities Director Report

2. Director of School Improvement Report

3. Director of Technology Report

4. Director of Food Service Report

5. Director of Buildings & Grounds Report

6. Director of Transportation Report

NEW BUSINESS

A. Consider Approval of the Agreement for Sports Injury Coverage between Independence Community Schools and Buchanan County Health Center through July 31, 2024

B. Consider Approval of the Agreement for Wellness Programming between Independence Community Schools and Buchanan County Health Center through July 31, 2024

C. Consider Approval of the Tri-County Child and Family Development Council, Inc. 2023-2024 Contracted Services Agreement

D. Consider Approval of the Yearbook Agreement with Jostens, Inc. for 2024 through 2025

E. Consider Approval of the Changes to the 2023-2024 Elementary and JSH Student Handbooks

F. Consider Approval of the Changes to the 2023-2024 Coach-Sponsor Activities Handbook

G. Consider Approval of the 2023-2024 Buchanan County Success Center Handbook

H. Legislative Priorities

ADJOURNMENT

UPCOMING MEETINGS:

Monday, August 21st Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, September 18th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, October 16th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, November 20th Regular/Annual and Organizational Meeting 6:00 p.m. - Central Office

Board Room, Independence

lschaul@indeek12.org Thu, 07/13/2023 - 10:56

Board Agenda - 2023.07.20 REVISED

Link to download the agenda in pdf format: July 19, 2023 Agenda

Link to download the board packet: July 19, 2023 Board Packet

REVISED

July 19, 2023

To: All School Board Members Eric B. Smith – DD #2 ‘23

Gina Trimble – At Large ‘25

From: Cynthia Phillips, Superintendent Audrey Hill – DD #1 ‘23

Kim Hansen – DD #3 ‘23

Charlie McCardle – DD #3 ‘25

Re: Working agenda for the regular meeting on Thursday, July 20, 2023 beginning at 6:00 p.m.

at the School Administration Office, 1207 1st Street West, Independence, IA

PLEDGE OF ALLEGIANCE

A. Call to Order

APPROVAL OF AGENDA

CONSIDERATION OF ACTION ON CONSENT ITEMS

A. Approval of the minutes of the regular meeting on June 19, 2023.

B. Approval of Board Policies (*changes noted)

Second Readings:

	POLICY #	POLICY NAME
1.	705.1* and 705.1R1, and 705.1R2*	Purchasing – Bidding, Suspension and Debarment of Vendors and Contractors Procedure, and Using Federal Funds in Procurement Contracts

C. Approval of Resignations

NAME	ASSIGNMENT	DATE
Bob Beatty	JSH JH Girls Track Coach	06/27/2023
Timothy Darland	JSH JH Boys Basketball Coach	07/03/2023
David Morkel	JSH Head Girls Tennis Coach	06/22/2023
Jason Penner	JSH JH .5 FTE Football Coach	06/29/2023
Allison Sorg	JSH JH Girls Basketball Coach	06/26/2023

D. Approval of Transfers/Reassignments

NAME	PREVIOUS ASSIGNMENT	NEW ASSIGNMENT	SALARY	DATE
Jenna Cooksley	JSH Assist Boys Tennis Coach	JSH Head Girls Tennis Coach	$4,164	03/11/2023
Alex Farmer	JSH .5 FTE Assist Boys Wrestling Coach	JSH Assist Girls Wrestling Coach	$2,888	10/30/2023
Julie Magee	Central Office 8.0 hr Administrative Assistant	JSH 8.0 hr Activities Secretary	$18.25/hr	08/07/2023

E. Approval of New Hires (pending acceptable background checks)

NAME	ASSIGNMENT	SALARY	DATE
Kaitlyn Craft	East Elem Special Ed Teacher	$45,957	08/16/2023
Nikki Farrenkopf	Bus Garage 6.5 hr Bus Para	$14.10/hr	08/23/2023
Ashley Foreman	JSH Yearbook Sponsor	$3,554	08/23/2023
Carter Harris	JSH Assistant Football Coach	$2,776	08/07/2023
Allyson Hearn	Elementary Summer School Teacher	$30.00/hr	07/31/2023
Brittany Holt	Elementary Summer School Teacher	$30.00/hr	07/31/2023
Sue Knott	Elementary Summer School Teacher	$30.00/hr	07/31/2023
Reid Lewin	JSH Color Guard Sponsor	$1,736	08/07/2023
Ashley Nehl	West Elem 7.0 hr Special Ed Para	$14.55/hr	08/23/2023
Pam Rasmussen	ICSD MHI 7.0 hr Special Ed Para	$16.65/hr	08/23/2023
Brooke Reed	Elementary Summer School Teacher	$30.00/hr	07/31/2023
Joe Schmitz	JSH Math/PE/At-Risk Teacher	$56,028	08/17/2023
Kristy Ward	JSH Silver Cord Sponsor	$2,000	08/23/2023
Rebecca Wearmouth	Bus Garage 6.5 hr Van Driver	$14.50/hr	08/23/2023
Andrea Werner	Elementary Summer School Coordinator	$2,000	07/31/2023

F. Approval of Financial Reports

1. Bills – Director Hill will have reviewed the bills – Hansen will review in August

2. Budget Report

ANNOUNCEMENTS, COMMUNICATIONS and PRESENTATIONS

NOTICE: This communication and any response to it may constitute a public record, and therefore, may be available upon request under Iowa public records law, Iowa Code Chapter 22.

B. Comments from the Board/Superintendent

REPORTS

A. Building Administrator Reports

1. Junior-Senior High School Principal/Assistant Principal

2. East Elementary/Early Childhood Center Principals

B. District Director Reports

1. Activities Director Report

2. Director of School Improvement Report

3. Director of Technology Report

4. Director of Food Service Report

5. Director of Buildings & Grounds Report

6. Director of Transportation Report

NEW BUSINESS

A. Consider Approval of the Agreement for Sports Injury Coverage between Independence Community Schools and Buchanan County Health Center through July 31, 2024

B. Consider Approval of the Agreement for Wellness Programming between Independence Community Schools and Buchanan County Health Center through July 31, 2024

C. Consider Approval of the Tri-County Child and Family Development Council, Inc. 2023-2024 Contracted Services Agreement

D. Consider Approval of the Yearbook Agreement with Jostens, Inc. for 2024 through 2025

E. Legislative Priorities

ADJOURNMENT

UPCOMING MEETINGS:

Monday, August 21st Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, September 18th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, October 16th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, November 20th Regular/Annual and Organizational Meeting 6:00 p.m. - Central Office

Board Room, Independence

lschaul@indeek12.org Wed, 07/19/2023 - 11:04

Board Agenda - 2023.08.21

Link to download the agenda in pdf format: August 21, 2023 Agenda

Link to download the board packet: August 21, 2023 Board Packet

August 17, 2023

To: All School Board Members Eric B. Smith – DD #2 ‘23

Gina Trimble – At Large ‘25

From: Cynthia Phillips, Superintendent Audrey Hill – DD #1 ‘23

Kim Hansen – DD #3 ‘23

Charlie McCardle – DD #3 ‘25

Re: Working agenda for the regular meeting on Monday, August 21, 2023 beginning at 6:00 p.m.

at the School Administration Office, 1207 1st Street West, Independence, IA

PLEDGE OF ALLEGIANCE

A. Call to Order

APPROVAL OF AGENDA

CONSIDERATION OF ACTION ON CONSENT ITEMS

A. Approval of the minutes of the regular meeting on July 20, 2023.

B. Approval of Board Policies (*changes noted)

First Readings:

	POLICY #	POLICY NAME
1.	703.3 (Delete)	Recommended Solvency Ratio
2.	402.05 (New Policy)	Required Professional Development for Employees
3.	506.05, 506.05E1, and 506.05E2 (New Policy)	Student Disclosure of Identity and Request to Update Student Identity I am requesting the Board waive the second reading of this policy.
4.	604.08*	Concurrent Enrollment Textbook Fee I am requesting the Board waive the second reading of this policy.
5.	605.02* and 605.02R1	Instructional and Library Materials Inspection and Display and Instructional and Library Materials Inspection Regulation
6.	605.03, 605.03E1, , 605.03E2, 605.03E3. and 605.03R1*	Objection to Instructional and Library Materials, Instructions to the Reconsideration Committee, Reconsideration of Instructional and Library Materials Request Form, Sample Letter to Individual Challenging Instructional or Library Materials, and Reconsideration of Instructional and Library Materials Regulation
7.	605.05*	School Library
8.	605.07 and 605.07R1*	Use of Information Resources and Use of Information Resources Regulation
9.	605.08, 605.081, and 605.08.E2 (New Policy)	Student Access to Instructional and Library Materials, Request to Prohibit a Student from Checking Out Specific Library Materials, and Request to Prohibit a Student from Accessing Specific Instructional and Library Materials

C. Approval of Resignations

NAME	ASSIGNMENT	DATE
Ashley Foreman	JSH JH Student Council Sponsor	07/31/2023
Pam Frisch	JSH Assistant Girls Tennis Coach	07/24/2023

D. Approval of Transfers/Reassignments

NAME	PREVIOUS ASSIGNMENT	NEW ASSIGNMENT	SALARY	DATE
Kaleb Budzine	JSH 1.0 FTE Assist Football Coach	JSH .5 FTE Assist Football Coach	$1,610	08/07/2023

E. Approval of New Hires (pending acceptable background checks)

NAME	ASSIGNMENT	SALARY	DATE
Theresa Bowser	Bus Garage 5.5 hr Bus Driver	$19.85/hr	08/23/2023
Jonathon Carlin	East/West Elem Night Custodian	$16.70 /hr plus $619 pro-rated night stipend	08/14/2023
Jenna Cooksley	JSH Assistant Volleyball Coach	$3,332	08/07/2023
Scott Crawford	Bus Garage 4.5 hr Bus Driver	$19.85/hr	08/23/2023
Jason Decker	JSH .5 FTE JH Football Coach	$868	08/07/2023
Mary Glovik	East/West Elem Custodian	$17.10hr	08/16/2023
Brian Jesse	JSH Assistant Boys Tennis	$3,000	03/11/2024
Spencer Pink	JSH .5 FTE Assistant Football Coach	$1,500	08/07/2023
Megan Rawlins	JSH JH Volleyball Coach	$2,500	08/07/2023
Laureen Schwartz	East/West Elem Custodian	$14.60/hr	08/21/2023
Gary Weston	Bus Garage 4.5 hr Bus Driver	$19.85/hr	11/01/2023

TLC:
Mentor Teachers
Jennifer Beatty	East Elem K & 2nd Grade	$2,000	08/14/2023
Bridget Brown	West Elem 5th/6th Grade	$2,000	08/14/2023
Jessica Canady	East Elem Counselor	$2,000	08/14/2023
Alicia Conner	West Elem Special Ed	$3,000	08/14/2023
Jessica Decker	East Elem K & 2nd Grade	$2,000	08/14/2023
Shalon Frye	JSH Counselor	$2,000	08/14/2023
Amy Gustafson	JSH Soc St, Math, Science & ELA	$2,000	08/14/2023
Michael Haden	JSH CTE	$3,000	08/14/2023
Austin Pink	JSH PE	$3,000	08/14/2023
Tracy Steger	JSH ELA	$2,000	08/14/2023

F. Approval of Financial Reports

1. Bills – Director Hansen will have reviewed the bills – McCardle will review in September

2. Budget Report

ANNOUNCEMENTS, COMMUNICATIONS and PRESENTATIONS

NOTICE: This communication and any response to it may constitute a public record, and therefore, may be available upon request under Iowa public records law, Iowa Code Chapter 22.

B. Comments from the Board/Superintendent

REPORTS

A. Building Administrator Reports

1. Junior-Senior High School

2. West Elementary/East Elementary/Early Childhood Center

B. District Director Reports

1. Activities Director Report

2. Director of School Improvement Report

3. Director of Technology Report

4. Director of Food Service Report

5. Director of Buildings & Grounds Report

6. Director of Transportation Report

NEW BUSINESS

A. Consider Approval of the Changes to the 2023-2024 Elementary and JSH Student Handbooks

B. Consider Approval of the Changes to the 2023-2024 Coach-Sponsor Activities Handbook

C. Consider Approval of the 2023-2024 Buchanan County Success Center Handbook

D. Consider Approval of the Joint Education Service Agreement between Hawkeye Community College and the Independence Community School District for the 2023-2024 Academic Year

E. Consider Approval of the Agreement between Independence Community School District and Atlantic Bottling Company through 08/23/2028

ADJOURNMENT

UPCOMING MEETINGS:

Monday, September 18th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, October 16th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, November 20th Regular/Annual and Organizational Meeting 6:00 p.m. - Central Office

Board Room, Independence

lschaul@indeek12.org Thu, 08/17/2023 - 11:52

Board Agenda - 2023.09.21

Link to download the agenda in pdf format: September 21, 2023 Agenda

Link to download the board packet: September 21, 2023 Board Packet

September 15, 2023

To: All School Board Members Eric B. Smith – DD #2 ‘23

Gina Trimble – At Large ‘25

From: Cynthia Phillips, Superintendent Audrey Hill – DD #1 ‘23

Kim Hansen – DD #3 ‘23

Charlie McCardle – DD #3 ‘25

Re: Working agenda for the regular meeting on Thursday, September 21, 2023 beginning at 6:00 p.m.

at the School Administration Office, 1207 1st Street West, Independence, IA

PLEDGE OF ALLEGIANCE

A. Call to Order

APPROVAL OF AGENDA

CONSIDERATION OF ACTION ON CONSENT ITEMS

A. Approval of the minutes of the regular meeting on August 21, 2023.

B. Approval of Board Policies (*changes noted)

Second Readings:

	POLICY #	POLICY NAME
1.	703.3 (Delete)	Recommended Solvency Ratio
2.	402.05 (New Policy)	Required Professional Development for Employees
3.	605.02* and 605.02R1	Instructional and Library Materials Inspection and Display and Instructional and Library Materials Inspection Regulation
4.	605.03, 605.03E1, , 605.03E2, 605.03E3. and 605.03R1*	Objection to Instructional and Library Materials, Instructions to the Reconsideration Committee, Reconsideration of Instructional and Library Materials Request Form, Sample Letter to Individual Challenging Instructional or Library Materials, and Reconsideration of Instructional and Library Materials Regulation
5.	605.05*	School Library
6.	605.07 and 605.07R1*	Use of Information Resources and Use of Information Resources Regulation
7.	605.08, 605.08E1, and 605.08.E2 (New Policy)	Student Access to Instructional and Library Materials, Request to Prohibit a Student from Checking Out Specific Library Materials, and Request to Prohibit a Student from Accessing Specific Instructional and Library Materials

First Readings:

	POLICY #	POLICY NAME
1.	106, 106E1, 106E2, 106E3, and 106R1	Anti-Bullying/Anti-Harassment Policy, Complaint Form, Witness Disclosure Form, Disposition of Complaint Form, and Anti-Bullying/Anti-Harassment Investigation Procedures
2.	402.02* and 402.02R1	Child Abuse Reporting and Child Abuse Reporting Regulation
3.	505.05*	Testing Program
4.	505.06*	Graduation Requirements
5.	507.02, 507.02E1, 507.02E2*, 507.02E3 (new), and 507.02E4 (new)	Administration of Medication to Students, Authorization-Asthma Airway Constricting or Respiratory Distress Medication Self-Administration Consent Form, Parental Permission for Administering Medication at School, Parental Authorization and Release Form for Independent Self Carry and Administration of Prescribed Medication or Independent Delivery of Health Services by the Student, and Parental Authorization and Release Form for the Administration of Voluntary School Stock of Over-the-Counter Medication to Students
6.	601.01*	School Calendar
7.	603.04* and 604.04E1	Health Education and Human Growth and Development Student Excuse Form
8.	605.01 and 605.01R1*	Instructional Materials Selection and Selection of Instructional Materials
9.	607.02* and 607.02R1*	Student Health Services and Student Health Services Administrative Regulations
10.	804.08* and 804.08E1 (new)	Stock Medication for Life Threatening Incidents and Parental Authorization and Release Form for the Administration of a Voluntary School Supply of Stock Medication for Life Threatening Incidents

C. Approval of Resignations

NAME	ASSIGNMENT	DATE
Nile Coghlan	JSH 8.0 hr Night Custodian	08/29/2023

D. Approval of New Hires (pending acceptable background checks)

NAME	ASSIGNMENT	SALARY	DATE
Brook Carey	JSH JH Student Council Sponsor	$1,736	08/23/2023
Anna Fawcett	Central Office 8.0 hr District Administrative Assistant	$17.75/hr	09/12/2023
Shaina Dixon	MHI Four Oaks 7.0 hr Special Ed Para	$14.20/hr	09/18/2023
Jack Goedken	JSH JH Football Coach	$2,500	08/07/2023
Mary McCall	East/ECC 8.0 hr Night Custodian	$16.05 /hr plus $594 pro-rated night stipend	08/25/2023
Seth Rupprecht	JSH JH Girls Basketball Coach	$1,944	11/06/2023
Chris Shannon	JSH Full-Time Substitute Teacher	$34,210 pro-rated	09/18/2023
Jeff Streblow	JSH 4.0 hr Night Custodian	$14.60 /hr plus $551 pro-rated night stipend	09/18/2023

E. Approval of Financial Reports

1. Bills – Director McCardle will have reviewed the bills – Hill will review in October

2. Budget Report

ANNOUNCEMENTS, COMMUNICATIONS and PRESENTATIONS

NOTICE: This communication and any response to it may constitute a public record, and therefore, may be available upon request under Iowa public records law, Iowa Code Chapter 22.

B. Comments from the Board/Superintendent

C. Presentations

1. Professional Learning Plan – Erin Burmeister

REPORTS

A. Building Administrator Reports

1. Junior-Senior High School

2. West Elementary

3. East Elementary/Early Childhood Center

B. District Director Reports

1. Activities Director Report

2. Director of School Improvement Report

3. Director of Technology Report

4. Director of Food Service Report

5. Director of Buildings & Grounds Report

6. Director of Transportation Report

NEW BUSINESS

A. Consider Approval of the Travel Request Form – October 2023 Laura Morine, Director of Finance/Board Secretary to Attend ASBO International Conference in National Harbor, MD

B. Consider Approval of the Travel Request Form – November 2023 Megan Bancroft, East Elementary Music Teacher to Attend the American Orff Schulwerk Association Conference in Albuquerque, NM

C. Consider Approval of the Facility Use Agreement with The American Red Cross

D. Consider Approval of the Joint Education Service Agreement between Hawkeye Community College and the Independence Community School District for the 2023-2024 Academic Year

E. Consider Approval of the Cooperative Sharing Agreement with East Buchanan Community School District for Boys Soccer, Girls Soccer, and Boys Bowling for 2023-2024

F. Consider Approval of the Cooperative Sharing Agreement with Jesup Community School District for Girls Bowling, Girls Wrestling, Boys Soccer, and Girls Soccer for 2023-2024

G. Consider Approval of the School Improvement Advisory Committee (SIAC) Membership for 2023-2024

H. Consider Approval of the Allowable Growth for Negative Special Education Balance

ADJOURNMENT

UPCOMING MEETINGS:

Monday, October 16th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Thursday, October 19th Board Retreat 1:00 p.m.- 6:00 p.m. - Central Office Board Room,

Independence

Monday, November 20th Regular/Annual and Organizational Meeting 6:00 p.m. - Central Office

Board Room, Independence

lschaul@indeek12.org Thu, 09/14/2023 - 11:55

Board Agenda - 2023.09.29

Link to download the agenda in pdf format: September 29, 2023 Agenda

September 27, 2023

To: All School Board Members Eric B. Smith – DD #2 ‘23

Gina Trimble – At Large ‘25

From: Cynthia Phillips, Superintendent Audrey Hill – DD #1 ‘23

Kim Hansen – DD #3 ‘23

Charlie McCardle – DD #3 ‘25

Re: Working agenda for the regular meeting on Friday, September 29, 2023 beginning at 12:15 p.m.

at the School Administration Office, 1207 1st Street West, Independence, IA

1.	CALL TO ORDER
2.	APPROVAL OF AGENDA
3.	NEW BUSINESS
	A. Consider Approval of the Joint Sharing Agreement with Oelwein Community School District for High School Dance Team for 2023-2024
4.	ADJOURNMENT
UPCOMING MEETINGS: Monday, October 16th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Thursday, October 19th Board Retreat 1:00 p.m.- 6:00 p.m. - Central Office Board Room, Independence Monday, November 20th Regular/Annual and Organizational Meeting 6:00 p.m. - Central Office Board Room, Independence

lschaul@indeek12.org Wed, 09/27/2023 - 09:11

Board Agenda - 2023.10.16

Link to download the agenda in pdf format: October 16, 2023 Agenda

Link to download the board packet: October 16, 2023 Board Packet

October 12, 2023

To: All School Board Members Gina Trimble – At Large ‘25

Audrey Hill – DD #1 ‘23

From: Cynthia Phillips, Superintendent Kim Hansen – DD #3 ‘23

Charlie McCardle – DD #3 ‘25

Eric B. Smith – DD #2 ‘23

Re: Working agenda for the regular meeting on Monday, October 16, 2023 beginning at 6:00 p.m.

at the School Administration Office, 1207 1st Street West, Independence, IA

PLEDGE OF ALLEGIANCE

A. Call to Order

APPROVAL OF AGENDA

CONSIDERATION OF ACTION ON CONSENT ITEMS

A. Approval of the minutes of the regular meeting on September 21, 2023 and the special meeting on September 29, 2023.

B. Approval of Board Policies (*changes noted)

Second Readings:

	POLICY #	POLICY NAME
1.	106, 106E1, 106E2, 106E3, and 106R1	Anti-Bullying/Anti-Harassment Policy, Complaint Form, Witness Disclosure Form, Disposition of Complaint Form, and Anti-Bullying/Anti-Harassment Investigation Procedures
2.	402.02* and 402.02R1	Child Abuse Reporting and Child Abuse Reporting Regulation
3.	505.05*	Testing Program
4.	505.06*	Graduation Requirements
5.	507.02, 507.02E1, 507.02E2*, 507.02E3 (new), and 507.02E4 (new)	Administration of Medication to Students, Authorization-Asthma Airway Constricting or Respiratory Distress Medication Self-Administration Consent Form, Parental Permission for Administering Medication at School, Parental Authorization and Release Form for Independent Self Carry and Administration of Prescribed Medication or Independent Delivery of Health Services by the Student, and Parental Authorization and Release Form for the Administration of Voluntary School Stock of Over-the-Counter Medication to Students
6.	601.01*	School Calendar
7.	603.04* and 604.04E1	Health Education and Human Growth and Development Student Excuse Form
8.	605.01 and 605.01R1*	Instructional Materials Selection and Selection of Instructional Materials
9.	607.02* and 607.02R1*	Student Health Services and Student Health Services Administrative Regulations
10.	804.08* and 804.08E1 (new)	Stock Medication for Life Threatening Incidents and Parental Authorization and Release Form for the Administration of a Voluntary School Supply of Stock Medication for Life Threatening Incidents

First Readings:

	POLICY #	POLICY NAME
1.	501.01	Resident Students
2.	501.03*	Compulsory Attendance
3.	501.04	Entrance – Admissions
4.	501.05	Attendance Center Assignment
5.	501.06*	Student Transfers In
6.	501.07*	Student Transfers Out or Withdrawals
7.	501.08	Student Attendance Records
8.	501.09* and 501.09E1	Student Absences – Excused and Request for Remote Learning Form
9.	501.10, 501.10E1, and 501.10R1	Truancy, Sample Letter to Parent/Guardian(s) Regarding Attendance, and Truancy Regulation

C. Approval of Resignations

NAME	ASSIGNMENT	DATE
Charles Bare	JSH .5 FTE Robotics	10/11/2023
Paula Decker	West Elem 3.0 hr Food Service Worker	12/22/2023

D. Approval of New Hires (pending acceptable background checks)

NAME	ASSIGNMENT	SALARY	DATE
Andria Anderson	JSH Assistant Large Group Speech	$1,388	12/04/2023
Christina Garrigus-Jones	ECC .5 hr Crossing Guard Para (a.m.)	$16.00/hr	10/02/2023
Kimberly Kremer	MHI Four Oaks 7.0 hr Special Ed Para	$14.10/hr	09/25/2023
Michelle Ryckman	ECC 4.0 hr Special Ed Para	$14.10/hr	09/25/2023

E. Approval of Financial Reports

1. Bills – Director Hill will have reviewed the bills – McCardle will review in November

2. Budget Report

ANNOUNCEMENTS, COMMUNICATIONS and PRESENTATIONS

NOTICE: This communication and any response to it may constitute a public record, and therefore, may be available upon request under Iowa public records law, Iowa Code Chapter 22.

B. Comments from the Board/Superintendent

C. Presentations

1. Student Learning Goals 2023-2024 – Erin Burmeister

REPORTS

A. Building Administrator Reports

1. Junior-Senior High School

2. West Elementary

3. East Elementary/Early Childhood Center

B. District Director Reports

1. Activities Director Report

2. Director of School Improvement Report

3. Director of Technology Report

4. Director of Food Service Report*

5. Director of Buildings & Grounds Report

6. Director of Transportation Report

NEW BUSINESS

A. Consider Approval of Contract with Music Theatre International (MTI) for the Spring 2024 Musical

B. Consider Approval of the Cooperative Sharing Agreement with Dunkerton Community School District for Mock Trial for 2023-2024

C. Consider Approval of the Supplemental Agreement for the Fixed Asset Inventory Module with Software Unlimited, Inc. (SUI)

D. Consider Approval of Student Learning Goals 2023-2024

E. Closed Session

We need a motion to recess to a closed session as provided in Section 21.5(1)(i) of the Iowa Code; To evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.

Roll Call Vote to Enter Closed Session

ADJOURNMENT

UPCOMING MEETINGS:

Thursday, October 19th Board Retreat 1:00 p.m.- 6:00 p.m. - Central Office Board Room,

Independence

Monday, November 20th Regular/Annual and Organizational Meeting 6:00 p.m. - Central Office

Board Room, Independence

lschaul@indeek12.org Thu, 10/12/2023 - 11:54

Board Agenda - 2023.10.19 Board Retreat

October 18, 2023

To: All School Board Members Gina Trimble – At Large ‘25

Audrey Hill – DD #1 ‘23

From: Cynthia Phillips, Superintendent Kim Hansen – DD #3 ‘23

Charlie McCardle – DD #3 ‘25

Eric B. Smith – DD #2 ‘23

Re: Working agenda for the board retreat on Thursday, October 19, 2023 beginning at 1:00 p.m.

at the School Administration Office, 1207 1st Street West, Independence, IA

	BOARD RETREAT

1.	ROLES AND RESPONSIBILITIES OF SCHOOL BOARD MEMBERS

lschaul@indeek12.org Wed, 10/18/2023 - 08:22

Board Agenda - 2023.11.07

Link to download the agenda in pdf format: November 7, 2023 Agenda

November 3, 2023

To: All School Board Members Gina Trimble – At Large ‘25

Audrey Hill – DD #1 ‘23

From: Cynthia Phillips, Superintendent Kim Hansen – DD #3 ‘23

Charlie McCardle – DD #3 ‘25

Eric B. Smith – DD #2 ‘23

Re: Working agenda for the special meeting on Tuesday, November 7, 2023 beginning at 12:00 Noon

at the School Administration Office, 1207 1st Street West, Independence, IA

1.	CALL TO ORDER
2.	APPROVAL OF AGENDA
3.	NEW BUSINESS
	A. Consider Approval of the Civil Engineering Proposal by LEI (Larson Engineering, Inc.) for the Baseball Outfield Drainage Repair Project
4.	ADJOURNMENT

lschaul@indeek12.org Fri, 11/03/2023 - 10:21

Board Agenda - 2023.11.08 Notice to Attend

November 8, 2023

To: All School Board Members Gina Trimble – At Large ‘25

Audrey Hill – DD #1 ‘23

From: Cynthia Phillips, Superintendent Kim Hansen – DD #3 ‘23

Charlie McCardle – DD #3 ‘25

Eric B. Smith – DD #2 ‘23

NOTICE
You are hereby notified that members of the Board of Education of the Independence Community School District may attend the 78th Annual IASB Convention – November 15-17, 2023 at the Iowa Events Center, Des Moines, IA

lschaul@indeek12.org Tue, 11/07/2023 - 08:38

Board Agenda - 2023.11.20

Link to download the agenda in pdf format: November 20, 2023 Agenda

Link to download the board packet: November 20, 2023 Board Packet

November 16, 2023

To: All School Board Members Gina Trimble – At Large ‘25

Audrey Hill – DD #1 ‘23

From: Cynthia Phillips, Superintendent Kim Hansen – DD #3 ‘23

Charlie McCardle – DD #3 ‘25

Eric B. Smith – DD #2 ‘23

Re: Working agenda for the special meeting on Monday, November 20, 2023 beginning at 12:00 Noon

at the School Administration Office, 1207 1st Street West, Independence, IA

1.	CALL TO ORDER
2.	APPROVAL OF AGENDA
3.	CONSIDERATION OF ACTION ON CONSENT ITEMS
	A. Approval of Financial Reports
	1. Bills – Director McCardle will have reviewed the bills
4.	ADJOURNMENT
UPCOMING MEETINGS: Monday, November 27th Regular/Annual and Organizational Meeting 6:00 p.m. – Central Office Board Room, Independence

lschaul@indeek12.org Thu, 11/16/2023 - 08:20

Board Agenda - 2023.11.21 Notice to Attend

November 20, 2023

To: All School Board Members Gina Trimble – At Large ‘25

Audrey Hill – DD #1 ‘23

From: Cynthia Phillips, Superintendent Kim Hansen – DD #3 ‘23

Charlie McCardle – DD #3 ‘25

Eric B. Smith – DD #2 ‘23

NOTICE
You are hereby notified that members of the Board of Education of the Independence Community School District may attend the City/County/School District Joint Government Meeting on Tuesday, November 21, 2023 at 5:00 p.m. at the Library Community Room, Independence Public Library, 805 1st Street East, Independence, IA

lschaul@indeek12.org Mon, 11/20/2023 - 08:03

Board Agenda - 2023.11.27

Link to download the agenda in pdf format: November 27, 2023 Agenda

Link to download the board packet: November 27, 2023 Board Packet

November 21, 2023

To: All School Board Members Gina Trimble – At Large ‘25

Audrey Hill – DD #1 ‘23

From: Cynthia Phillips, Superintendent Kim Hansen – DD #3 ‘23

Charlie McCardle – DD #3 ‘25

Eric B. Smith – DD #2 ‘23

Re: Working agenda for the regular/annual and organizational meeting on Monday, November 27, 2023

beginning at 6:00 p.m. at the School Administration Office, 1207 1st Street West, Independence, IA

Regular/Annual Meeting

PLEDGE OF ALLEGIANCE

A. Call to Order

APPROVAL OF AGENDA

CONSIDERATION OF ACTION ON CONSENT ITEMS

A. Approval of the minutes of the regular meeting on October 16, 2023, the board retreat on October 19, 2023, the special meeting on November 7, 2023, and the special meeting on November 20, 2023.

B. Approval of Board Policies (*changes noted)

Second Readings:

	POLICY #	POLICY NAME
1.	501.01	Resident Students
2.	501.03*	Compulsory Attendance
3.	501.04	Entrance – Admissions
4.	501.05	Attendance Center Assignment
5.	501.06*	Student Transfers In
6.	501.07*	Student Transfers Out or Withdrawals
7.	501.08	Student Attendance Records
8.	501.09* and 501.09E1	Student Absences – Excused and Request for Remote Learning Form
9.	501.10, 501.10E1, and 501.10R1	Truancy, Sample Letter to Parent/Guardian(s) Regarding Attendance, and Truancy Regulation

C. Approval of Resignations

NAME	ASSIGNMENT	DATE
Angie Williams	West Elem 5.5 hr POS/Food Service Worker	12/21/2023

D. Approval of New Hires (pending acceptable background checks)

NAME	ASSIGNMENT	SALARY	DATE
Ryan Ohrt	JSH .5 FTE Robotics	$868	11/01/2023

E. Approval of Financial Reports

1. Budget Report

2. Financial Settlement Statement as of June 30, 2023

ANNOUNCEMENTS, COMMUNICATIONS and PRESENTATIONS

NOTICE: This communication and any response to it may constitute a public record, and therefore, may be available upon request under Iowa public records law, Iowa Code Chapter 22.

B. Comments from the Board/Superintendent

REPORTS

A. Building Administrator Reports

1. Junior-Senior High School

2. West Elementary

3. East Elementary/Early Childhood Center

B. District Director Reports

1. Activities Director Report

2. Director of School Improvement Report

3. Director of Technology Report*

4. Director of Food Service Report

5. Director of Buildings & Grounds Report

6. Director of Transportation Report*

NEW BUSINESS

A. Canvass of Board Election from November 7, 2023 – Receive and File

B. Comments from Outgoing Board Member(s) and Recognition for their Service

C. Adjournment of Retiring Board

Organizational Meeting of the Board

Laura J. Morine, Board Secretary, will preside over the meeting until a President of the School Board is elected.

CALL TO ORDER

A. Administration of Oath to Elected Members

Laura J. Morine, Board Secretary, will administer the oath to new members.

B. Election of a President of the Board

Ballots will be electronic to vote for President of the School Board for 2023-2024. A majority of those voting is necessary to elect. The oath of office will be administered to the Board President.

Laura J. Morine will read off the ballots of each member who was nominated and the nominated board member will be recorded.

C. Election of a Vice President of the Board

Ballots will be electronic to vote for Vice President of the School Board for 2023-2024. A majority of those voting is necessary to elect. The oath of office will be administered to the Board Vice President.

Laura J. Morine will read off the ballots of each member who was nominated and the nominated board member will be recorded.

D. Set Regular Board Meeting Dates, Time and Location for 2023-2024

Presently, the Board meets on the third Monday of the month at 6:00 p.m. in the Central Administration Office Boardroom for regular meetings.

2023-2024 Proposed School Board Meetings:

December 18, 2023

January 16, 2024 (Tuesday)

February 20, 2024 (Tuesday)

March 18, 2024

April 8, 2024 (Second Monday)

May 20, 2024

June 17, 2024

July 15, 2024

August 19, 2024

September 16, 2024

October 21, 2024

November 18, 2024

E. Roll Call Vote Order for 2023-2024

Dec/Jan/Feb	Barnett, Hansen, Hill, McCardle, Trimble
Mar/Apr	Hansen, Hill, McCardle, Trimble, Barnett
May/June	Hill, McCardle, Trimble, Barnett, Hansen
July/Aug/Sept	McCardle, Trimble, Barnett, Hansen, Hill
Oct/Nov	Trimble, Barnett, Hansen, Hill, McCardle

F. Review of Board Meeting Bills Schedule for 2023-2024

Mar/May - Barnett

Jan/Jun - Trimble

Apr/Jul/Oct - Hill

Dec/Aug - Hansen

Feb/Sept/Nov - McCardle

G. Discussion of Committee Assignments for 2023-2024

Committee

1. IASB – Delegate Assembly (represents ICSD

at the IASB Delegate Assembly)

2. Mustang Foundation Board of Directors

3. Calendar Committee

4. School Improvement Advisory Committee - SIAC

5. Mentor/Volunteer Advisory Board

6. Career and Technical Advisory Committee

7. Indee Agriculture Education

8. Buchanan County Conference Board

9. Negotiations Committee

(Board President and Vice President)

10. Benefit Advisory Board

11. City Council Liaisons

12. Review Board Meeting Bills

13. PPEL Levy Committee (2)

14. Resource Enhancement and Protection Committee

(REAP)

15. Buildings and Grounds Committee (2)

16. Board Policy Review Committee

17. Diversity, Equity, and Inclusion Committee – DEI

Current Member

Hansen

Smith/McCardle

Trimble

Smith

Hill

McCardle

Smith

McCardle

Hansen/Trimble

Hill

Brandon/Rowley - Smith

Independence (2) –

Hill/McCardle

Mar/May-Smith

Jan/Jun-Trimble

Apr/Jul/Oct-Hill

Dec/Aug-Hansen

Feb/Sept/Nov-McCardle

Trimble/McCardle

Hansen

Smith/Trimble

Smith

Trimble

New Member

H. Consider Approval of Committee Assignments for 2023-2024

Committee

1. Mustang Foundation Board of Directors

2. Calendar Committee

3. School Improvement Advisory Committee - SIAC

4. Mentor/Volunteer Advisory Board

5. Career and Technical Advisory Committee

6. Indee Agriculture Education

7. Buchanan County Conference Board

8. Benefit Advisory Board

9. Facilities

10. Board Policy Review

11. Diversity, Equity, and Inclusion – DEI

Chairperson

Lans Flickinger

Supt Phillips

Erin Burmeister

Val Maximovich

Wade Stahr

Michael Haden

Assessors

Laura Morine

Supt Phillips

Approximate Number of Meetings

4-12

2-3

As Needed

Current Member

Smith/McCardle

Trimble

Smith

Hill

McCardle

Smith

McCardle

Hill

Smith/Trimble

Smith

Trimble

New Member

Board members will give committee updates during the Comments from the Board section at the board meeting following the committee meeting they attended.

NEW BUSINESS

A. Consider Approval of Ahlers & Cooney, P.C. as Legal Counsels for the District and Board of Directors

B. Consider Approval of the Official Newspaper of Publication for the District and Board of Directors

C. Consider Approval of Resolution Naming Depositories

D. Consider Approval of Resolution to Pay Bills When the Board is Not in Session

E. Consider Approval of Resolution to Authorize the Use of a Check Protector and Signer and the Proper Control of the Signer

F. Consider Approval of Resolution to Issue Payroll

G. Consider Approval of the Independence Community School District Early Graduation Applicants for January 2024

H. Consider Approval of the Affirmative Action Plan 2023-2024

I. Consider Approval of the Travel Request Form – December 2023: Paul Upmeyer to Chicago, IL

J. Consider Approval of the Application to the School Budget Review Committee for Special Education Administrative Costs Associated with Lied Center Consortium Program for the 2024-2025 School Year

K. Consider Approval of the Application to the School Budget Review Committee for Special Education Administrative Costs Associated with River Hills Consortium Program for the 2024-2025 School Year

L. Consider Approval of the School Budget Review Committee (SBRC) Application Fall 2023 – On-Time Funding Modified Allowable Growth for Increasing Enrollment and Open Enrollment Out not in Fall 2022, and Limited English Proficient (LEP) Instruction Beyond 5 Years

M. Consider Approval of Dennis Craun, Jr. for Director District #9 Representative for the Central Rivers AEA Board of Directors

N. Consider Approval of the Music License for Primary and Secondary Schools with Broadcast Music, Inc. (BMI)

O. Consider Approval of Mustang Foundation Board Members to an Additional Three-Year Term to the Mustang Foundation Board

P. Consider Approval of the Quote from Fusion Forward for the Website Redesign

ADJOURNMENT

UPCOMING MEETINGS:

TBD

lschaul@indeek12.org Tue, 11/21/2023 - 14:53

Board Agenda - 2023.12.18

Link to download the agenda in pdf format: December 18, 2023 Agenda

Link to download the board packet: December 18, 2023 Board Packet

December 14, 2023

To: All School Board Members Mitchell Barnett – DD #2 ‘27

Kim Hansen – DD #3 ‘27

From: Cynthia Phillips, Superintendent Audrey Hill – DD #1 ‘27

Charlie McCardle – DD #3 ‘25

Gina Trimble – At Large ‘25

Re: Working agenda for the regular meeting on Monday, December 18, 2023 beginning at 6:00 p.m.

at the School Administration Office, 1207 1st Street West, Independence, IA

PLEDGE OF ALLEGIANCE

A. Call to Order

APPROVAL OF AGENDA

CONSIDERATION OF ACTION ON CONSENT ITEMS

A. Approval of the minutes of the regular/annual and organizational meeting on November 27, 2023.

B. Approval of Board Policies (*changes noted)

First Readings:

	POLICY #	POLICY NAME
1.	200.04	Responsibilities of the Board of Education
2.	200.05	Board Member Social Media Engagement
3.	202.05	Individual Authority
4.	203	Board of Directors’ Conflict of Interest
5.	215	Public Participation in Board Meetings
6.	215.01	Public Complaints
7.	217.01	Board of Directors and Superintendent
8.	217.02	Board of Directors and Employees
9.	220	School Visitation by Board of Directors

C. Approval of Resignations

NAME	ASSIGNMENT	DATE
Seth Rupprecht	JSH JH Girls Basketball Coach	12/15/2023

D. Approval of New Hires (pending acceptable background checks)

NAME	ASSIGNMENT	SALARY	DATE
Jean Crawford	West Elem 5.5 hr POS/Food Service Worker	$14.25/hr	12/12/2023
Teresa Hall	West Elem 3.0 hr Dishwasher	$13.95/hr	12/14/2023
Carter Harris	JSH .5 FTE Assist Boys Wrestling Coach	$1,388	11/13/2023
Chris Shannon	JSH JH Boys Basketball Coach	$1,874	12/20/2023

E. Approval of Financial Reports

1. Bills – Director Hansen will have reviewed the bills – Trimble will review in January

2. Budget Report

F. Approval of SIAC’s Review of the Return to Learn Plan

G. Approval of the Contract with Fusion Forward for the Website Redesign

ANNOUNCEMENTS, COMMUNICATIONS and PRESENTATIONS

NOTICE: This communication and any response to it may constitute a public record, and therefore, may be available upon request under Iowa public records law, Iowa Code Chapter 22.

B. Presentations

1. Baseball Field Project – Michael Murphy, LEI

C. Comments from the Board/Superintendent

REPORTS

A. Building Administrator Reports

1. Junior-Senior High School

2. West Elementary

3. East Elementary/Early Childhood Center

B. District Director Reports

1. Activities Director Report*

2. Director of School Improvement Report

3. Director of Technology Report

4. Director of Food Service Report

5. Director of Buildings & Grounds Report*

6. Director of Transportation Report

NEW BUSINESS

A. Consider Approval of the Course Registration Guide for 2024-2025

B. Consider Approval of the Additional Independence Community School District Early Graduation Applicant for January 2024

C. Consider Approval of the Modified Supplemental Amount (MSA) Application (At Risk Drop Out Prevention) in the Amount of $461,762.00

D. Closed Session

We need a motion to recess to a closed session as provided in Section 21.5(1)(k) of the Iowa Code; To discuss information contained in records in the custody of a governmental body that are confidential records pursuant to section 22.7, subsection 50.

Roll Call Vote to Enter Closed Session

E. Consider Approval of the Eligibility for an Open Enrollment

ADJOURNMENT

EXEMPT SESSION

Negotiations Strategy Session

UPCOMING MEETINGS:

Tuesday, January 16th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Tuesday, February 20th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, March 18th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Tuesday, April 8th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, May 20th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, June 17th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, July 15th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, August 19th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, September 16th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, October 21st Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, November 18th Regular/Annual and Organizational Meeting 6:00 p.m. - Central Office

Board Room, Independence

lschaul@indeek12.org Thu, 12/14/2023 - 13:28

Board Agenda - 2024.01.08

Link to download the agenda in pdf format: January 8, 2024 Agenda

January 3, 2024

To: All School Board Members Mitchell Barnett – DD #2 ‘27

Kim Hansen – DD #3 ‘27

From: Cynthia Phillips, Superintendent Audrey Hill – DD #1 ‘27

Charlie McCardle – DD #3 ‘25

Gina Trimble – At Large ‘25

Re: Working agenda for the work session on Monday, January 8, 2024 beginning at 6:00 p.m.

at the School Administration Office, 1207 1st Street West, Independence, IA

	WORK SESSION
1.	FINANCIAL PLANNING WITH PIPER SANDLER
	EXEMPT SESSION
	Negotiations Strategy Session
UPCOMING MEETINGS: Tuesday, January 16th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Tuesday, February 20th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, March 18th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, April 8th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, May 20th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, June 17th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, July 15th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, August 19th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, September 16th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, October 21st Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, November 18th Regular/Annual and Organizational Meeting 6:00 p.m. - Central Office Board Room, Independence

lschaul@indeek12.org Wed, 01/03/2024 - 14:25

Board Agenda - 2024.01.10

Link to download the agenda in pdf format: January 10, 2024 Agenda

January 8, 2024

To: All School Board Members Mitchell Barnett – DD #2 ‘27

Kim Hansen – DD #3 ‘27

From: Cynthia Phillips, Superintendent Audrey Hill – DD #1 ‘27

Charlie McCardle – DD #3 ‘25

Gina Trimble – At Large ‘25

Re: Working agenda for the public meetings on Wednesday, January 10, 2024 beginning at 4:00 p.m.

at the School Administration Office, 1207 1st Street West, Independence, IA

	PUBLIC MEETING #1 – 4:00 p.m.
	Initial Independence Teachers’ Association Opening Statement for Interest Based Negotiations to the Independence School Board of Education
	PUBLIC MEETING #2 – Immediately Following Public Meeting #1
	Initial Independence School Board of Education Opening Statement for Interest Based Negotiations to the Independence Teachers’ Association.
UPCOMING MEETINGS: Tuesday, January 16th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Tuesday, February 20th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, March 18th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, April 8th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, May 20th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, June 17th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, July 15th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, August 19th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, September 16th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, October 21st Regular Meeting 6:00 p.m. - Central Office Board Room, Independence Monday, November 18th Regular/Annual and Organizational Meeting 6:00 p.m. - Central Office Board Room, Independence

lschaul@indeek12.org Mon, 01/08/2024 - 08:21

Board Agenda - 2024.01.16

Link to download the agenda in pdf format: January 16, 2024 Agenda

Link to download the board packet: January 16, 2024 Board Packet

January 11, 2024

To: All School Board Members Mitchell Barnett – DD #2 ‘27

Kim Hansen – DD #3 ‘27

From: Cynthia Phillips, Superintendent Audrey Hill – DD #1 ‘27

Charlie McCardle – DD #3 ‘25

Gina Trimble – At Large ‘25

Re: Working agenda for the regular meeting on Tuesday, January 16, 2024 beginning at 6:00 p.m.

at the School Administration Office, 1207 1st Street West, Independence, IA

PLEDGE OF ALLEGIANCE

A. Call to Order

APPROVAL OF AGENDA

CONSIDERATION OF ACTION ON CONSENT ITEMS

A. Approval of the minutes of the regular meeting on December 18, 2023, the work session on January 8, 2024, and the public meetings on January 10, 2024.

B. Approval of Board Policies (*changes noted)

Second Readings:

	POLICY #	POLICY NAME
1.	200.04	Responsibilities of the Board of Education
2.	200.05	Board Member Social Media Engagement
3.	202.05	Individual Authority
4.	203	Board of Directors’ Conflict of Interest
5.	215	Public Participation in Board Meetings
6.	215.01	Public Complaints
7.	217.01	Board of Directors and Superintendent
8.	217.02	Board of Directors and Employees
9.	220	School Visitation by Board of Directors

First Readings:

	POLICY #	POLICY NAME
1.	401.02*	Equal Employment Opportunity
2.	701and 701R1	Fiscal Management and Financial Metrics
3.	502.09*	Student Substance Use
4.	701.02*	Depository of Funds
5.	701.04*	Transfer of Funds
6.	701.05*	Financial Records
7.	701.06*	Governmental Accounting Practices
8.	703.01*	Budget Planning
9.	703.02 Rescinded	Spending Plan

C. Approval of Transfers/Reassignments

NAME	PREVIOUS ASSIGNMENT	NEW ASSIGNMENT	SALARY	DATE
Erin Maurer	BCSC 21.0 hrs/week Para	East Elem 14.0 hrs/week Behavior Interventionist Para and BCSC 21.0 hrs/week Reg Ed Para	$19.30/hr	12/11/2023
Hayley Patterson	East Elem 7.25 hr Behavior Interventionist Para	East Elem 7.0 Sp Ed Para	$14.35/hr	12/11/2023
Jeff Streblow	JSH 4.0 hr Night Custodian	JSH 8.0 hr Night Custodian	$14.60/hr +$344 prorated night stipend	01/03/2024

D. Approval of New Hires (pending acceptable background checks)

NAME	ASSIGNMENT	SALARY	DATE
Tim Darland	JSH JH Boys Basketball Coach	$2,500	12/18/2023
Lanie Dawson	East/West Elem Full Time Substitute Teacher	$211.17/day	TBD
Cole Zemple	JSH JH Girls Wrestling Coach	$2,082	12/18/2023

E. Approval of Financial Reports

1. Bills – Director Trimble will have reviewed the bills – Hill will review in February

2. Budget Report

ANNOUNCEMENTS, COMMUNICATIONS and PRESENTATIONS

NOTICE: This communication and any response to it may constitute a public record, and therefore, may be available upon request under Iowa public records law, Iowa Code Chapter 22.

B. Presentations

1. Baseball Field Project – Michael Murphy, LEI

2. FFA Chicken Project – Michael Thomas, Alen Hilliard, Carson Hanaway, and Michael Haden

C. Comments from the Board/Superintendent

REPORTS

A. Building Administrator Reports

1. Junior-Senior High School

2. West Elementary

3. East Elementary/Early Childhood Center

B. District Director Reports

1. Activities Director Report

2. Director of School Improvement Report

3. Director of Technology Report

4. Director of Food Service Report*

5. Director of Buildings & Grounds Report*

6. Director of Transportation Report

NEW BUSINESS

A. Consider Approval of the Travel Request Form – January 2024: Jon Carey and Brian Loughren to Tulsa, OK

B. Discussion of AEA/IASB/SAI Day on the Hill/IASB Onboarding

ADJOURNMENT

WORK SESSION

FACILITY ASSESSMENT

EXEMPT SESSION

Negotiations Strategy Session

UPCOMING MEETINGS:

Tuesday, February 20th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, March 18th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, April 8th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, May 20th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, June 17th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, July 15th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, August 19th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, September 16th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, October 21st Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, November 18th Regular/Annual and Organizational Meeting 6:00 p.m. - Central Office

Board Room, Independence

lschaul@indeek12.org Thu, 01/11/2024 - 08:26

Board Agenda - 2024.01.30 Notice to Attend

January 26, 2024

To: All School Board Members Mitchell Barnett – DD #2 ‘27

Kim Hansen – DD #3 ‘27

From: Cynthia Phillips, Superintendent Audrey Hill – DD #1 ‘27

Charlie McCardle – DD #3 ‘25

Gina Trimble – At Large ‘25

NOTICE
You are hereby notified that members of the Board of Education of the Independence Community School District will virtually attend the IASB Ready, Set, Govern! Digital Workshop on Tuesday, January 30, 2024 beginning at 6:00 p.m. at the School Administration Office, 1207 1st Street West, Independence, IA

lschaul@indeek12.org Fri, 01/26/2024 - 10:40

Board Agenda - 2024.02.20

Link to download the agenda in pdf format: February 20, 2024 Agenda

Link to download the board packet: February 20, 2024 Board Packet

February 15, 2024

To: All School Board Members Mitchell Barnett – DD #2 ‘27

Kim Hansen – DD #3 ‘27

From: Cynthia Phillips, Superintendent Audrey Hill – DD #1 ‘27

Charlie McCardle – DD #3 ‘25

Gina Trimble – At Large ‘25

Re: Working agenda for the public hearing and regular meeting on Tuesday, February 20, 2024

beginning at 6:00 p.m. at the School Administration Office, 1207 1st Street West, Independence, IA

PUBLIC HEARING – 6:00 p.m.

CALL TO ORDER

INDEPENDENCE CSD 2024 BASEBALL FIELD IMPROVEMENTS

ADJOURNMENT

REGULAR MEETING – Immediately Following Public Hearing

PLEDGE OF ALLEGIANCE

A. Call to Order

APPROVAL OF AGENDA

CONSIDERATION OF ACTION ON CONSENT ITEMS

A. Approval of the minutes of the regular meeting on January 16, 2024 and the work session on January 30, 2024.

B. Approval of Board Policies (*changes noted)

Second Readings:

	POLICY #	POLICY NAME
1.	401.02*	Equal Employment Opportunity
2.	701.00and 701.00R1	Fiscal Management and Financial Metrics
3.	502.09*	Student Substance Use
4.	701.02*	Depository of Funds
5.	701.04*	Transfer of Funds
6.	701.05*	Financial Records
7.	701.06*	Governmental Accounting Practices
8.	703.01*	Budget Planning
9.	703.02 Rescinded	Spending Plan

First Readings:

	POLICY #	POLICY NAME
1.	401.17 Delete Policy Incorporated into Policy 605.06	Internet Acceptable Use Policy for Staff
2.	401.18 Delete Policy Incorporated into Policy 605.06	Email Acceptable Use Policy for Staff
3.	503.01* and 503.01R1*	Student Conduct and Student Suspension
4.	503.02*	Expulsion
5.	503.08 and 503.08R1 New Policy and Regulation	Student Threats of Violence and Incidents of Violence and Student Threats of Violence and Incidents of Violence Regulation
6.	605.06, 605.06E1, and 605.06R1	Internet – Appropriate Use, Elementary Internet Access Form, Secondary Internet Access Form, and Internet – Appropriate Use Regulation
7.	713 New Policy	Responsible Technology Use & Social Networking

C. Approval of Resignations

NAME	ASSIGNMENT	DATE
Dianna Kosobucki	JSH .5 FTE Assistant Softball Coach	02/08/2024
Mary McCall	West Elem 8.0 hr Night Custodian	01/23/2024

D. Approval of Transfers/Reassignments

NAME	PREVIOUS ASSIGNMENT	NEW ASSIGNMENT	SALARY	DATE
Nikki Farrenkopf	Bus Garage 6.5 hr Bus Para	Bus Garage 6.5 hr Van Driver	$14.50/hr	01/22/2024

E. Approval of New Hires (pending acceptable background checks)

NAME	ASSIGNMENT	SALARY	DATE
Andria Anderson	JSH Assistant Girls Tennis Coach	$2,776	03/11/2024
Stacy Clark	JSH .75 FTE Science Teacher	$15,853 (prorated)	02/20/2024
Marsha Lehs	Bus Garage 4.5 hr Bus Para	$14.30/hr	02/09/2024

F. Approval of Financial Reports

1. Bills – Director Hill will have reviewed the bills – Barnett will review in March

2. Budget Report

G. Agreement for Teacher Education Clinical Experience Placements with Morningside University

H. Donation(s)

1. Food Service Donation from the Sam Farrell Annual Pool Tournament

ANNOUNCEMENTS, COMMUNICATIONS and PRESENTATIONS

NOTICE: This communication and any response to it may constitute a public record, and therefore, may be available upon request under Iowa public records law, Iowa Code Chapter 22.

B. Presentations

1. AEA Advocacy – Joe Kremer, Central Rivers AEA

C. Comments from the Board/Superintendent

REPORTS

A. Building Administrator Reports

1. Junior-Senior High School

2. West Elementary

3. East Elementary/Early Childhood Center

B. District Director Reports

1. Activities Director Report

2. Director of School Improvement Report

3. Director of Technology Report*

4. Director of Food Service Report

5. Director of Buildings & Grounds Report

6. Director of Transportation Report

NEW BUSINESS

A. Consider Approval of the Bids for the Baseball Field Improvements

B. Consider Approval of the Travel Request Form – October 2024: Michael Haden and FFA Members to Indianapolis, IN for National FFA Convention

C. Consider Approval of the Travel Request Form – December 2024: Michael Haden to San Antonio, TX for the National Association of Agricultural Educators Conference

D. Consider Approval of the Farm Leases (North Parcel and South Parcel) for 2024-2025

E. Consider Approval of the Independence Board Resolution for Budget Guarantee that the Board of Directors of the Independence Community School District will levy property tax for fiscal year 2024-2025 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa

Roll Call Vote

F. Discussion of School Resource Officer

G. Discussion of Requests for Proposals (RFP) for School Picture Companies

ADJOURNMENT

EXEMPT SESSION

Negotiations Strategy Session

UPCOMING MEETINGS:

Monday, February 26th Work Session 6:00 p.m. - Central Office Board Room, Independence