Board Agenda - 2023.11.27

Board Agenda - 2023.11.27

Link to download the agenda in pdf format: November 27, 2023 Agenda

Link to download the board packet: November 27, 2023 Board Packet

 

November 21, 2023

 

To:       All School Board Members                            Gina Trimble – At Large ‘25

                                                                                    Audrey Hill – DD #1 ‘23

From:   Cynthia Phillips, Superintendent                    Kim Hansen – DD #3 ‘23                  

                                                                                    Charlie McCardle – DD #3 ‘25

                                                                                    Eric B. Smith – DD #2 ‘23

                                                                                             

Re:  Working agenda for the regular/annual and organizational meeting on Monday, November 27, 2023   

        beginning at 6:00 p.m. at the School Administration Office, 1207 1st Street West, Independence, IA

 

 

Regular/Annual Meeting

 

1.

PLEDGE OF ALLEGIANCE

 

 

A. Call to Order

 

2.

APPROVAL OF AGENDA

 

3.

CONSIDERATION OF ACTION ON CONSENT ITEMS

 

 

A. Approval of the minutes of the regular meeting on October 16, 2023, the board retreat on October 19, 2023, the special meeting on November 7, 2023, and the special meeting on November 20, 2023.

 

B. Approval of Board Policies (*changes noted)

 

 

Second Readings:

 

 

POLICY #

POLICY NAME

1.

501.01

Resident Students

2.

501.03*

Compulsory Attendance

3.

501.04

Entrance – Admissions

4.

501.05

Attendance Center Assignment

5.

501.06*

Student Transfers In

6.

501.07*

Student Transfers Out or Withdrawals

7.

501.08

Student Attendance Records

8.

501.09* and 501.09E1

Student Absences – Excused and Request for Remote Learning Form

9.

501.10, 501.10E1, and 501.10R1

Truancy, Sample Letter to Parent/Guardian(s) Regarding Attendance, and Truancy Regulation

 

 

C. Approval of Resignations

 

NAME

ASSIGNMENT

DATE

Angie Williams

West Elem 5.5 hr POS/Food Service Worker

12/21/2023

 

 

D. Approval of New Hires (pending acceptable background checks)

 

NAME

ASSIGNMENT

SALARY

DATE

Ryan Ohrt

JSH .5 FTE Robotics

$868

11/01/2023

 

 

E. Approval of Financial Reports

 

 

     1.  Budget Report

 

 

     2.  Financial Settlement Statement as of June 30, 2023

 

4.

ANNOUNCEMENTS, COMMUNICATIONS and PRESENTATIONS

 

 

A. Comments from the Public. Residents of the District, students attending the District, parents/ guardians of students attending the District, and District staff members may address the Board about any topic relevant to the District whether on the current agenda or not. Those who wish to speak must sign up at the beginning of the meeting. Speaker’s participation is limited to three minutes once per board meeting. The Board President may need to reduce the three-minute time limit to accommodate more speakers in the 20 minutes allotted for the public forum. The Board President may modify this time limit, if deemed appropriate or necessary to allow all speakers up to three-minutes.  The views and opinions of citizens addressing the Board do not necessarily reflect those of the Board, District administration, or staff. We ask speakers to remember that Iowa law prohibits the Board from discussing specific employees or students or their performance. Student speakers will state their name and school. Others will state their name and address.

NOTICE: This communication and any response to it may constitute a public record, and therefore, may be available upon request under Iowa public records law, Iowa Code Chapter 22.

 

B. Comments from the Board/Superintendent

 

5.

REPORTS

 

 

A. Building Administrator Reports

 

 

     1.  Junior-Senior High School

 

 

     2.  West Elementary

 

     3.  East Elementary/Early Childhood Center

 

 

B. District Director Reports

 

 

     1.  Activities Director Report

 

 

     2.  Director of School Improvement Report

 

 

     3.  Director of Technology Report*

 

 

     4.  Director of Food Service Report

 

 

     5.  Director of Buildings & Grounds Report

 

 

     6.  Director of Transportation Report*

 

6.

NEW BUSINESS

 

A. Canvass of Board Election from November 7, 2023 – Receive and File

 

B. Comments from Outgoing Board Member(s) and Recognition for their Service

 

C. Adjournment of Retiring Board

 

Organizational Meeting of the Board

1.

Laura J. Morine, Board Secretary, will preside over the meeting until a President of the School Board is elected.

2.

CALL TO ORDER

 

A. Administration of Oath to Elected Members

 

Laura J. Morine, Board Secretary, will administer the oath to new members.

 

B. Election of a President of the Board

 

Ballots will be electronic to vote for President of the School Board for 2023-2024.  A majority of those voting is necessary to elect.  The oath of office will be administered to the Board President.

 

Laura J. Morine will read off the ballots of each member who was nominated and the nominated board member will be recorded.

 

C. Election of a Vice President of the Board

 

Ballots will be electronic to vote for Vice President of the School Board for 2023-2024.  A majority of those voting is necessary to elect.  The oath of office will be administered to the Board Vice President.

 

Laura J. Morine will read off the ballots of each member who was nominated and the nominated board member will be recorded.

 

D. Set Regular Board Meeting Dates, Time and Location for 2023-2024

 

Presently, the Board meets on the third Monday of the month at 6:00 p.m. in the Central Administration Office Boardroom for regular meetings.

2023-2024 Proposed School Board Meetings: 

December 18, 2023

January 16, 2024 (Tuesday)

February 20, 2024 (Tuesday)

March 18, 2024

April 8, 2024 (Second Monday)

May 20, 2024

June 17, 2024

July 15, 2024

August 19, 2024

September 16, 2024

October 21, 2024

November 18, 2024

 

E. Roll Call Vote Order for 2023-2024

 

Dec/Jan/Feb

Barnett, Hansen, Hill, McCardle, Trimble

Mar/Apr

Hansen, Hill, McCardle, Trimble, Barnett

May/June

Hill, McCardle, Trimble, Barnett, Hansen

July/Aug/Sept

McCardle, Trimble, Barnett, Hansen, Hill

Oct/Nov

Trimble, Barnett, Hansen, Hill, McCardle

 

 

F. Review of Board Meeting Bills Schedule for 2023-2024

 

Mar/May - Barnett

Jan/Jun - Trimble

Apr/Jul/Oct - Hill

Dec/Aug - Hansen

Feb/Sept/Nov - McCardle

 

G. Discussion of Committee Assignments for 2023-2024

Committee

 

 1.  IASB – Delegate Assembly (represents ICSD 

                   at the IASB Delegate Assembly)

 

 2.  Mustang Foundation Board of Directors

 

 3.  Calendar Committee                   

 

 4.  School Improvement Advisory Committee - SIAC

 

 5.  Mentor/Volunteer Advisory Board

 

 6.  Career and Technical Advisory Committee  

 

 7.  Indee Agriculture Education

 

 8.  Buchanan County Conference Board

 

9.  Negotiations Committee

     (Board President and Vice President)

 

10. Benefit Advisory Board

 

11. City Council Liaisons

 

 

 

12. Review Board Meeting Bills

 

 

 

 

 

13. PPEL Levy Committee (2)

 

14. Resource Enhancement and Protection Committee  

      (REAP)

 

15. Buildings and Grounds Committee (2)

 

16. Board Policy Review Committee

 

17. Diversity, Equity, and Inclusion Committee – DEI

Current Member

 

 Hansen

 

 

Smith/McCardle

 

Trimble

 

Smith

 

Hill 

 

McCardle

 

Smith

 

McCardle

 

Hansen/Trimble

 

 

Hill

 

Brandon/Rowley - Smith

Independence (2) – 

Hill/McCardle

 

Mar/May-Smith

Jan/Jun-Trimble

Apr/Jul/Oct-Hill

Dec/Aug-Hansen

Feb/Sept/Nov-McCardle

 

Trimble/McCardle

 

Hansen

 

 

Smith/Trimble

 

Smith

 

Trimble

New Member

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

H. Consider Approval of Committee Assignments for 2023-2024

Committee

 

 

1.  Mustang Foundation Board of Directors

 

2.  Calendar Committee                   

 

3.  School Improvement Advisory Committee - SIAC

4.  Mentor/Volunteer Advisory Board

 

5.  Career and Technical Advisory Committee  

 

 6.  Indee Agriculture Education

 

7.  Buchanan County Conference Board

 

8. Benefit Advisory Board

 

9. Facilities

 

10. Board Policy Review

 

11. Diversity, Equity, and Inclusion – DEI

Chairperson

 

 

Lans Flickinger

 

Supt Phillips

 

Erin Burmeister

 

Val Maximovich

 

Wade Stahr

 

 

Michael Haden

 

Assessors

 

 

Laura Morine

 

Supt Phillips

 

Supt Phillips

 

Supt Phillips

 

Approximate Number of Meetings

 

4-12

 

2-3

 

 

4

 

 

2-3

 

2

 

 

2

 

2

 

2

 

 

As Needed

 

12

 

12

Current Member

 

 

 Smith/McCardle

 

Trimble

 

Smith

 

 

Hill 

 

 

McCardle

 

Smith

 

 

McCardle

 

 

Hill

 

Smith/Trimble

 

Smith

 

Trimble

New Member

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Board members will give committee updates during the Comments from the Board section at the board meeting following the committee meeting they attended.

3.

NEW BUSINESS

 

A. Consider Approval of Ahlers & Cooney, P.C. as Legal Counsels for the District and Board of Directors

 

B. Consider Approval of the Official Newspaper of Publication for the District and Board of Directors

 

C. Consider Approval of Resolution Naming Depositories

 

D. Consider Approval of Resolution to Pay Bills When the Board is Not in Session

 

E. Consider Approval of Resolution to Authorize the Use of a Check Protector and Signer and the Proper Control of the Signer

 

F. Consider Approval of Resolution to Issue Payroll

 

G. Consider Approval of the Independence Community School District Early Graduation Applicants for January 2024

 

H. Consider Approval of the Affirmative Action Plan 2023-2024

 

I. Consider Approval of the Travel Request Form – December 2023: Paul Upmeyer to Chicago, IL

 

J. Consider Approval of the Application to the School Budget Review Committee for Special Education Administrative Costs Associated with Lied Center Consortium Program for the 2024-2025 School Year

 

K. Consider Approval of the Application to the School Budget Review Committee for Special Education Administrative Costs Associated with River Hills Consortium Program for the 2024-2025 School Year

 

L. Consider Approval of the School Budget Review Committee (SBRC) Application Fall 2023 – On-Time Funding Modified Allowable Growth for Increasing Enrollment and Open Enrollment Out not in Fall 2022, and Limited English Proficient (LEP) Instruction Beyond 5 Years

 

M. Consider Approval of Dennis Craun, Jr. for Director District #9 Representative for the Central Rivers AEA Board of Directors

 

N. Consider Approval of the Music License for Primary and Secondary Schools with Broadcast Music, Inc. (BMI)

 

O. Consider Approval of Mustang Foundation Board Members to an Additional Three-Year Term to the Mustang Foundation Board

 

P. Consider Approval of the Quote from Fusion Forward for the Website Redesign 

7.

ADJOURNMENT

UPCOMING MEETINGS:

TBD

lschaul@indeek12.org Tue, 11/21/2023 - 14:53