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Independence Community School Board Meeting Regular Meeting June 17, 2024
REGULAR MEETING The regular meeting of the Independence Community School Board was called to order by President Kim Hansen at 6:00 pm at the District Office, 1207 1st St West, Independence, Iowa on June 17, 2024. Board members present: Kim Hansen, Gina Trimble, Charlie McCardle, and Audrey Hill. Mitch Barnett joined via Zoom. Also attending Supt. Phillips and Acting Board Secretary Schaul, Principals: Kleman, and Reidy, Directors: Burmeister and Noyes. Also, Janet Grafft and Rusty Donnelly were in attendance. The Pledge of Allegiance was recited.
AGENDA Amendment to the agenda as follows: Add New Business Item 7.O. Consider Approval of the Capturing Kids’ Hearts Agreement for 2024-2025 7.O. becomes 7.P. and 7.P. becomes 7.Q. Supt. Phillips made the note to remove policy 505.09 from the exhibits as it was reviewed/revised in March 2024 and was included in the packet inadvertently. – Trimble moved to approve the agenda as amended. Hill second, motion carried 5-0.
CONSIDERATION OF ACTION ON CONSENT ITEMS - Motion by Trimble, second by McCardle to approve the consent items. Motion carried 4-0, McCardle abstained.
A. Approval of the minutes of the public hearing and regular meeting on May 20, 2024 and the special meeting on May 24, 2024.
B. Approval of Board Policies (*changes noted) Second Readings:
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First Readings: |
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C. Approval of Resignations |
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D. Approval of Transfers/Reassignments |
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E. Approval of New Hires (pending acceptable background checks) |
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F. Approval of Financial Reports 1. Bills – Director Trimble reviewed the bills – Hill will review in July 2. Budget Report G. Approval of Contractor’s Application for Payment #2 (Bid Form #2) and Payment #3 final (Bid Form #2) - Independence CSD – 2024 Baseball Field Improvements H. Donations 1. Guns vs. Hoses Fundraiser for ICSD Food Service Department 2. Office Towne for ICSD Food Service Department 3. Brandon United Methodist Women for ICSD Food Service Department I. Grants 1. Community Foundation of Northeast Iowa Special Education Revamp ANNOUNCEMENTS, COMMUNICATIONS and PRESENTATIONS A. Comments from the Public. - none B. Presentations 1. EMC Annual Insurance Proposal – Rusty Donnelly from Smith D&L Insurance reported information about the annual insurance proposal. C. Comments from the Board/Superintendent – Two board members and Supt. Phillips recently attended 2nd Annual IASB Summit on Student Success. Director Barnett announced that he has accepted a position at Texas A&M University and will be resigning at the July 15th board meeting. Superintendent Phillips recapped the end of the year celebration with the staff which included the inaugural Golden Horseshoe Awards, the Wellness Walk, and staff lunch. Supt. Phillips also explained the process of filling a school board vacancy. REPORTS A. Building Administrator Reports 1. Junior-Senior High School 2. East Elementary/Early Childhood Center and West Elementary
B. District Director Reports 1. Activities Director Report 2. Director of School Improvement Report 3. Director of Technology Report 4. Director of Food Service Report 5. Director of Buildings & Grounds Report 6. Director of Transportation Report
OLD BUSINESS A. Update of Fiscal Year 2023 Audit The Fiscal Year 2023 Audit is not back yet. An extension has been filed through September 30, 2024.
NEW BUSINESS A. Consider Approval of the Agreement with Concord Theatricals for the 2025 Spring Musical Hill moved, Trimble second to approve the Agreement with Concord Theatricals for the 2025 Spring Musical. Motion carried 5-0.
B. Consider Approval of the Memory Book Company Publication Agreement for 2024-2025 Trimble moved, McCardle second to approve the Memory Book Company Publication Agreement for 2024-2025. Motion carried 5-0.
C. Consider Approval of the EMC Annual Insurance Proposal Trimble moved, McCardle second to Approve the EMC Annual Insurance Proposal with the inclusion of the buy back $25,000 deductible, #2 one deductible for all three buildings, and add umbrella #3. Motion carried 5-0.
D. Consider Approval of the PowerSchool Access Agreement with Grant Wood Area Education Agency for 2024-2025 Hill moved, Trimble second to Approve the PowerSchool Access Agreement with Grant Wood Area Education Agency for 2024-2025. Motion carried 5-0.
E. Consider Approval of the Operating Agreement between St. John School and Independence Community School District through June 30, 2025 McCardle moved, Hill second to Approve the Operating Agreement between St. John School and Independence Community School District through June 30, 2025. Motion carried 5-0.
F. Consider Approval of the Buildings & Grounds Manager Shared Services Agreement with East Buchanan Community School District (80/20%) 2024-2025 Striking the words “and stipend agreement” in Item #1 of the agreement. McCardle moved, Trimble second to Approve the Buildings & Grounds Manager Shared Services Agreement with East Buchanan Community School District (80/20%) 2024-2025 while striking the words “and stipend agreement” in Item #1. Motion carried 5-0.
G. Consider Approval of the School Social Worker Shared Services Agreement with East Buchanan Community School District (60/40%) for 2024-2025 Hill moved, Trimble second to approve the School Social Worker Shared Services Agreement with East Buchanan Community School District (60/40%) for 2024-2025. Motion carried 5-0.
H. Consider Approval of the HR Director Shared Services Agreement with the Jesup Community School District (80/20%) for 2024-2025 Striking the words “and stipend agreement” in Item #1 of the agreement. McCardle moved, Hill second to approve the HR Director Shared Services Agreement with the Jesup Community School District (80/20%) for 2024-2025 while striking the words “and stipend agreement” in Item #1. Motion carried 5-0.
I. Consider Approval of the Curriculum Director Shared Services Agreement with Dike-New Hartford Community School District (80/20%) for 2024-2025 Striking the words “and stipend agreement” in Item #1 of the agreement. Hill moved, Barnett second to approve the Curriculum Director Shared Services Agreement with Dike-New Hartford Community School District (80/20%) for 2024-2025 while striking the words “and stipend agreement” in Item #1. Motion carried 5-0.
J. Consider Approval of the Director of Special Education Shared Services Agreement with Dike-New Hartford Community School District (80/20%) for 2024-2025 Striking the words “and stipend agreement” in Item #1 of the agreement. Trimble moved, McCardle second to approve the Director of Special Education Shared Services Agreement with Dike-New Hartford Community School District (80/20%) for 2024-2025 while striking the words “and stipend agreement” in Item #1. Motion carried 5-0.
K. Consider Approval of the Tri-County Child and Family Development Council, Inc. 2024-2025 Contracted Services Agreement McCardle moved, Trimble second to approve the Tri-County Child and Family Development Council, Inc. 2024-2025 Contracted Services Agreement. Motion carried 5-0.
L. Discussion of School Picture Vendors No action, only information. 3 vendors returned RFP’s (Josten, Empire, and Lifetouch). Comparison chart of 32 items/criteria with tech needs and family needs. Lifetouch is the recommendation and the contract will be coming in July.
M. Consider Approval of the Board Resolution to Transfer Funds of up to $10,000.00 for Protective Athletic Equipment Resolution Authorizing Transfer of General Fund to Student Activities Fund for Protective Gear Whereas participation in athletic and other school extracurricular activities furthers the skills, development, character and growth of our students, and Whereas safety of our student athletes is of paramount importance to the district, and Whereas student activity funds are insufficient to cover the costs of refurbishing of purchasing protective and safety gear required by the Athletic Associations for students participating in those activities, and Whereas the Iowa Legislature authorizes school boards to use school general funds for these purposes consistent with the enactment of HF 564 during the 2017 Legislative Session, effective for the school year beginning July 1, 2016, and subsequent school years, Be it Therefore Resolved: That the Board of Directors of the Independence Community School District approves the transfer of up to $10,000.00 from the general fund to the student activity fund for expenditures that occurred between July 1, 2023 and June 30, 2024 for protective and safety gear required for athletic competition.
McCardle moved to approve the above resolution. Second by Trimble. Roll call vote: Hill – aye, McCardle – aye, Trimble – aye, Barnett – aye, Hansen – aye. Resolution passed 5-0.
N. Consider Approval of Appointing Janet Grafft as Board Secretary/Treasurer as of July 1, 2024 Trimble moved, McCardle second to approve Appointing Janet Grafft as Board Secretary/Treasurer as of July 1, 2024. Motion carried 5-0.
O. Consider Approval of the Capturing Kids Hearts Service Agreement for 2024-2025 McCardle moved, Hill second to approve the Capturing Kids Hearts Service Agreement for 2024-2025. Motion carried 5-0.
P. Closed Session – Motion by Trimble, second by Barnett to go into closed session as provided in Section 21.5(1)(i) of the Iowa Code; To evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. Roll call vote: Hill – aye, McCardle – aye, Trimble – aye, Barnett – aye, Hansen – aye. Motion carried 5-0.
At 7:29 p.m. the board took a recess to clear the room for the closed session. The board entered into closed session at 7:47 pm. The board exited the closed session at 9:17 pm.
Q. Superintendent’s Contract McCardle moved, Barnett second to approve Superintendent Phillip’s salary of $176, 000, to add one year to the continuing three-year contract, and to amend item #13 to $2,000 upon successful completion of her doctorate degree in May of 2025. Motion carried 5-0.
ADJOURNMENT – McCardle moved, Barnett second to adjourn the meeting. Motion carried 5-0 and the meeting adjourned at 9:24 pm.
Respectfully Submitted:
______________________________________ _____________________________________ Kim Hansen, Board President Lori Schaul, Acting Board Secretary
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