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The board held a reception for retiring Superintendent Reiter at 5:30 pm in the Administration Office.
The regular meeting of the Independence Community School Board was called to order at 6:00 p.m. by President Kim Hansen at the Administration Office, 1207 1st St West, Independence, Iowa on June 19, 2023. Board members present: Kim Hansen, Gina Trimble, Eric Smith, Audrey Hill and Charlie McCardle. Also present: Superintendent Reiter, Board Secretary Morine, administration, and guests. The Pledge of Allegiance was recited.
APPROVAL OF AGENDA – Smith moved to approve the agenda. McCardle second, motion carried 5-0.
CONSIDERATION OF ACTION ON CONSENT ITEMS – Trimble moved to approve all the consent items, 3A-3F. Smith second, motion carried 5-0.
A. Approval of the minutes of the regular meeting on May 15, 2023.
B. Approval of Board Policies (*changes noted)
Second Readings:
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F. Approval of Financial Reports
1. Bills – Director Trimble reviewed the bills – Hill will review in July
2. Budget Report
ANNOUNCEMENTS, COMMUNICATIONS and PRESENTATIONS
- Comments from the Public – none
B. Comments from the Board/Superintendent – Trimble stated that this was Superintendent Reiter’s last board meeting. Trimble wanted to publicly thank him for years of service, she appreciated his strengths in finances and facilities and he has brought our district to a much better position. Hill participated in events this last month and thoroughly enjoyed greeting the graduates at commencement. McCardle also attended many events over the month. He wanted to thank the Mustang Foundation for their significant donation for the weight room. We have great number of students taking advantage of the weight room and it is exciting that our students are getting bigger, faster and stronger because of the weight room equipment and programs. Also thanked Supt. Reiter for his service. Smith stated he appreciated Supt. Reiter for his leadership during the COVID Return to Learn. Our test scores are relatively strong compared to other districts.
Supt. Reiter continues to work with the companies and timeline to replace the carpet at West Elementary due the glue issues. The facilities committee will meet on Wednesday at 5:30 pm. The road is completed south of West Elementary but needs some dirt work done.
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C. Presentations
1. Volunteer/Mentor Program Update - Val Maximovich presented her annual update and was proud to announce they had just finished celebrating the 30th year of the mentoring program. She continues to build and foster the relationships between the students and community.
REPORTS
A. Building Administrator Reports
1. Junior-Senior High School Principal
2. Junior-Senior High School Assistant Principal
3. West Elementary and East Elementary/Early Childhood Center Principals
B. District Director Reports
1. Activities Director Report
2. Director of School Improvement Report
3. Director of Technology Report
4. Director of Food Service Report
5. Director of Buildings & Grounds Report
6. Director of Transportation Report
NEW BUSINESS
- Consider Approval of the Travel Request Form - June 2023: Wrestling Team Camp in Platteville, WI – Trimble moved to approve the Travel Request Form - June 2023: Wrestling Team Camp in Platteville, WI. Hill second. Only two vans would be needed. Motion carried 5-0.
- Consider Approval of the Client Coverage Acknowledgment and Compensation Disclosure Statement from Gallagher Benefit Services, Inc.- McCardle moved to approve the Client Coverage Acknowledgment and Compensation Disclosure Statement from Gallagher Benefit Services, Inc. Smith second, motion carried 5-0.
- Consider Approval of the Joint Education Service Agreement between Hawkeye Community College and Independence Community Schools for the 2023-2024 Academic Year - Smith moved to approve the Joint Education Service Agreement between Hawkeye Community College and Independence Community Schools for the 2023-2024 Academic Year. Trimble second, motion carried 5-0.
- Consider Approval of the EMC Annual Insurance Proposal - Smith moved to approve the EMC Annual Insurance proposal. Hill second. Rusty Donnelly was present to review the insurance renewal proposal. Smith and Hill agreed to amend the motion to include the Wind/Hail Deductible Buy Down Coverage for West Elementary and the JSH. Hill second. Motion carried 5-0.
- Consider Approval of the Buildings & Grounds Manager Shared Services Agreement with East Buchanan Community School District (80/20%) Along with a $2,000 Stipend for 2023-2024 - McCardle moved to approve the Buildings & Grounds Manager Shared Services Agreement with East Buchanan Community School District (80/20%) Along with a $2,000 Stipend for 2023-2024. Hill second. After discussion, McCardle and Hill agreed to amend the motion to be a $2500 stipend. Motion carried 5-0.
- Consider Approval of the School Social Worker Shared Services Agreement with East Buchanan Community School District (60/40%) for 2023-2024 - Trimble moved to approve the School Social Worker Shared Services Agreement with East Buchanan Community School District (60/40%) for 2023-2024. Smith second, motion carried 5-0.
- Consider Approval of the HR Director Shared Services Agreement with the Jesup Community School District (20%) and the Union Community School District (20%) Along with Two $2,000 Stipends for 2023-2024 - Smith moved to approve the HR Director Shared Services Agreement with the Jesup Community School District (20%) and the Union Community School District (20%) Along with Two $2,500 Stipends for 2023-2024. Hill second, motion carried 5-0. The board requests job descriptions from each of the districts for the shared positions.
- Consider Approval of the PowerSchool Access Agreement with Grant Wood Area Education Agency for 2023-2024 - Trimble moved to approve the PowerSchool Access Agreement with Grant Wood Area Education Agency for 2023-2024. McCardle second, motion carried 5-0.
- Consider Approval of the Operating Agreement between St. John School and Independence Community School District through June 30, 2024 - Smith moved to approve the Operating Agreement between St. John School and Independence Community School District through June 30, 2024. Trimble second, motion carried 5-0.
- Consider Approval of the Board Resolution to Transfer Funds of up to $10,000.00 for Protective Athletic Equipment - McCardle moved to approve the Resolution to Transfer Funds of up to $10,000.00 for Protective Athletic Equipment. Trimble second. Roll call vote: McCardle – aye, Smith – aye, Trimble – aye, Hill – aye, Hansen – aye. Motion carried 5-0.
- Consider Approval of the MOU (Memorandum of Understanding) with the Independence Teachers’ Association for the Addition of the Silver Cord Position to Appendix D of the Master Contract - Trimble moved to approve the MOU (Memorandum of Understanding) with the Independence Teachers’ Association for the Addition of the Silver Cord Position to Appendix D of the Master Contract. Hill second, motion carried 5-0.
President Hansen thanked Supt. Reiter for his 37 years in education, his dedication to our students, teachers, staff, and community. Along with all the programs he brought to the district, she thanked him for being visible and active in the community.
ADJOURNMENT - Trimble moved to adjourn the meeting. Smith second. Motion carried 5-0 and the meeting adjourned at 7:15 pm.
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Kim Hansen, President Laura J. Morine, Board Secretary
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