Board Minutes - 2022.11.21

APPROVAL OF AGENDA – Bleichner moved to approve the agenda with the addition of adding the SBRC Request for Limited English Proficient (LEP) Instruction Beyond 5 Years to item P.  Hansen second, motion carried 5-0.

CONSIDERATION OF ACTION ON CONSENT ITEMS – Bleichner moved to approve the consent items but strike Policy 603.1 – Basic Instruction Program from First Readings and correct the spelling on a coach’s name. Hansen second, motion carried 5-0. 

A. Approval of the minutes of the work session on October 12, 2022 and the regular meeting on October 17, 2022.

B. Approval of Board Policies (*changes noted)

Second Readings:

First Readings:

POLICY #

POLICY NAME

1.

602.1* and 602.1R1

Curriculum Development and Curriculum Development Regulation

2.

603.1*

Basic Instruction Program  STRIKE

3.

603.4* and 603.4E1

Health Education and Human Growth and Development Student Excuse From

4.

603.5*

Physical Education

5.

603.6*

Career Education

6.

603.7* and 603.7R1

Teaching About Religion and Teaching About Religion Regulation – Religious Holidays

7.

603.8* and 603.8R1

Academic Freedom and Teaching Controversial Issues

C. Approval of Resignations

D. Approval of New Hires (pending acceptable background checks)

E. Approval of Financial Reports

     1.  Bills – Director Trimble reviewed the bills

     2.  Budget Report

     3.  Financial Settlement Statement as of June 30, 2022

ANNOUNCEMENTS, COMMUNICATIONS and PRESENTATIONS

A. Comments from the Public – none

B. Comments from the Board/Superintendent – Director of Finance Morine clarified that buses can be purchase from the SAVE Capital account since it is in the district’s revenue purpose statement.  Board members congratulated the fall sports teams and those individual athletes that had been recognized by the conference. The Fall Play was a success and great fall concerts. Hansen, Smith, Trimble and Supt Reiter all attended the Iowa School Board Convention and thought the sessions were very beneficial.  Hansen, Smith, Trimble and Supt Reiter received individual awards for their professional development achievements. The Independence Community School Board also received a team award since the majority of their board had received the individual awards. Supt Reiter thanked the board members for attending the convention.  The district will be hosting the Independence City Council, Buchanan County Supervisors and two representatives from the school board for their annual meeting. The Diversity, Equity & Inclusion committee will be meeting on November 30^th at 5 pm.  Supt Reiter is looking to bring back the District-wide Assembly to recognize students, hopefully a date can be found in December.

C. Presentations

     1.  Board Goal #1 Obtain and Sustain Academic Excellence – Burmeister, Kleman and Supt Reiter presented.

     2.  Annual Progress Report (APR)/Iowa Student Performance Profile – Presentation by Burmeister

     3.  Four Oaks – Presentation by Ian Kleman and Erin Burmeister – the students in the Four Oaks Qualified Treatment program are classified as foster children per the State of Iowa and it is our responsibility to provide them with an education just like any resident student.  

     4.  School of the Wild – Presentation by 6^th Grade teachers: Amanda Whitaker, Dana Mikel, Jillian Schares, Nicholas Holt, along with Sondra Cabell and Michael Maas from the Buchanan County Conservation.  The 6^th grade students spent a week at county parks leaning will all the curriculum areas being covered. 

     5.  Elementary Playground – Superintendent Reiter indicated that new swings and a new slide for the playground have been ordered.

REPORTS

A. Building Administrator Reports

     1.  Junior-Senior High School Principal

     2.  Junior-Senior High School Assistant Principal

     3.  West Elementary Principal

     4.   East Elementary/Early Childhood Center Principal

B. District Director Reports

     1.  Activities Director Report

     2.  Director of School Improvement Report

     3.  Director of Technology Report

     4.  Director of Food Service Report

     5.  Director of Buildings & Grounds Report

     6.  Director of Transportation Report

OLD BUSINESS

A. Review East/West Elementary Construction Project – new carpet will be laid in the West vocal room over Christmas break to see if the problem was the glue.  The updated to-do list should hopefully be sent before Thanksgiving to the board.

B. Grading Coalition Update – JSH Principal Kleman and some teachers will be attending a grading conference.

ADJOURNMENT – Hansen moved to adjourn the regular meeting. Bleichner second, meeting adjourned at 8:10 pm.   The board took a 5-minute break before the organizational meeting.

_____________________________________                  __________________________________

Eric Smith, President                                                                     Laura Morine, Board Secretary

                                Independence Community School Board Meeting

Organizational Meeting

November 21, 2022

An organizational meeting of the Independence Community School Board was called to order at 8:15 pm by Board Secretary Laura Morine at the Administration Office, 1207 1^st St West, Independence, Iowa on November 21, 2022.    Board members present:  Eric Smith, Kim Hansen, Brad Bleichner, and Gina Trimble.  Charlie McCardle attended via ZOOM. Also attending: Supt. Reiter, administrators, directors, and guests.

A. Election of a President of the Board - Smith nominated Kim Hansen for President, Trimble second. There were no other nominations. 

Board Member               Vote

Gina Trimble                    Kim Hansen

Brad Bleichner                 Kim Hansen

Kim Hansen                     Gina Trimble

Charlie McCardle             Kim Hansen

Eric Smith                        Kim Hansen

Kim Hansen was elected Board President.  Board Secretary Morine administered the oath of office to President Hansen.  Board Secretary Morine relinquished the meeting to President Hansen.

B. Election of a Vice President of the Board – Bleichner nominated Gina Trimble Vice President, McCardle second. There were no other nominations.

Board Member               Vote

Gina Trimble                    Eric Smith

Brad Bleichner                 Gina Trimble

Kim Hansen                     Gina Trimble

Charlie McCardle             Gina Trimble

Eric Smith                        GinaTrimble

Gina Trimble was elected Board Vice President and Board Secretary Morine administered the oath of office to Vice President Trimble. 

C. Set Regular Board Meeting Dates, Time and Location for 2022-2023

Presently, the Board meets on the third Monday of the month at 6:00 p.m. in the Central Administration Office Boardroom for regular meetings.  Smith moved to approve the Board Meeting Dates, Times and Locations for 2022-2023 with adjustments to January and April.  Bleichner second, motion carried 5-0.

2022-2023 Proposed School Board Meetings: 

December 19, 2022

January 17, 2023 (Tuesday)

February 20, 2023

March 20, 2023

April 12, 2023 (Wednesday)

May 15, 2023

June 19, 2023

July 17, 2023

August 21, 2023

September 18, 2023

October 16, 2023

November 20, 2023

D. Roll Call Vote Order for 2022-2023 – Trimble moved to approve the Roll Call vote order.  Bleichner second, motion carried 5-0.

E. Discussion of Committee Assignments for 2022-2023 – Board discussed the committees and assignments.

F. Consider Approval of Committee Assignments for 2022-2023 – Smith moved to approve the Committee Assignments as listed below.  Trimble second, motion carried 5-0.

NEW BUSINESS

A. Consider Approval of Ahlers & Cooney, P.C. and Lynch Dallas, P.C. as Legal Counsels for the District and Board of Directors – Bleichner moved to approve Ahlers & Cooney, P.C. and Lynch Dallas, P.C. as Legal Counsels for the District and Board of Directors.  Trimble second, motion carried 5-0.

B. Consider Approval of the Official Newspaper of Publication for the District and Board of Directors – Trimble moved to approve the Bulletin Journal as the Official Newspaper of Publication for the District and Board of Directors.  Bleichner second, motion carried 3-1. Smith voting nay and McCardle abstained.

C. Consider Approval of Resolution Naming Depositories – Trimble moved to approve the Resolution Naming Depositories.  Smith second, motion carried 5-0.

D. Consider Approval of Resolution to Pay Bills When the Board is Not in Session - Trimble moved to approve the Resolution to Pay Bills When the Board is Not in Session.  Smith second, motion carried 5-0.

E. Consider Approval of Resolution to Authorize the Use of a Check Protector and Signer and the Proper Control of the Signer – Smith moved to approve the Resolution to Authorize the Use of a Check Protector and Signer and the Proper Control of the Signer.  Bleichner second, motion carried 5-0.

F. Consider Approval of Resolution to Issue Payroll – Trimble moved to approve the Resolution to Issue Payroll.  Bleichner second, motion carried 5-0.

G. Consider Approval of Student Learning Goals 2022-2023 – Burmeister presented the Student Learning Goals for 2022-2023. Trimble moved to approve the Student Learning Goals 2022-2023 but changing the FAST goal to 65% for Spring of 2023.  McCardle second, motion carried 5-0.

H. Consider Approval of the Independence Community School District Early Graduation Applicants for January 2023 – Smith moved to approve the Independence Community School District Early Graduation Applicants for January 2023.  Bleichner second, motion carried 5-0.

I. Consider Approval of the Travel Request Form – December 2022: Paul Upmeyer to Chicago, IL for the Midwest Band and Orchestra Clinic – Bleichner moved to approve the Travel Request Form – December 2022: Paul Upmeyer to Chicago, IL for the Midwest Band and Orchestra Clinic.  Trimble second, motion carried 5-0.

J. Consider Approval of the Following to an Additional Three-Year Term to the Mustang Foundation Board: Andy Hauber, Gina DeBoer, Bryan Palmer, and Lans Flickinger – Bleichner moved to approve the Following to an Additional Three-Year Term to the Mustang Foundation Board: Andy Hauber, Gina DeBoer, Bryan Palmer, and Lans Flickinger. Smith second, motion carried 5-0.

K. Consider Approval of the Contract Agreement between Cornerstone Geospatial Consulting and the Independence Community School District through May 2023 – Smith moved to approve the Contract Agreement between Cornerstone Geospatial Consulting and the Independence Community School District through May 2023. Trimble second, motion carried 5-0.

L. Consider Approval of the Affirmative Action Plan 2022-2023 – Trimble moved to approve the Affirmative Action Plan 2022-2023.  Smith second, motion carried 5-0.

M. Consider Approval of the Iowa Local Government Risk Pool Commission Natural Gas Program Participation Agreement for July 1, 2023 through June 30, 2024 – Smith moved to approve the Iowa Local Government Risk Pool Commission Natural Gas Program Participation Agreement for July 1, 2023 through June 30, 2024. Trimble second, motion carried 5-0.

N. Consider Approval of the Application to the School Budget Review Committee for Special Education Administrative Costs Associated with Lied Center Consortium Program for the 2023-2024 School Year – Smith moved to approve the Application to the School Budget Review Committee for Special Education Administrative Costs Associated with Lied Center Consortium Program for the 2023-2024 School Year in the amount of $1,072.11. Trimble second, motion carried 5-0.

O. Consider Approval of the Application to the School Budget Review Committee for Special Education Administrative Costs Associated with River Hills Consortium Program for the 2023-2024 School Year – Bleichner moved to approve the Application to the School Budget Review Committee for Special Education Administrative Costs Associated with River Hills Consortium Program for the 2023-2024 School Year in the amount of $7,023.26.  Trimble second, motion carried 5-0.

P. Consider Approval of the School Budget Review Committee (SBRC) Application Fall 2022 – On-Time Funding Modified Allowable Growth for Increasing Enrollment and Open Enrollment Out not in Fall 2021 and  LEP Instruction Beyond 5 Years  – Smith moved to approve the School Budget Review Committee (SBRC) Application Fall 2022 – On-Time Funding Modified Allowable Growth for Increasing Enrollment and Open Enrollment Out not in Fall 2021 in the amount of $113,463.90 and LEP Instruction Beyond 5 Years in the amount of $1,556.73. Bleichner second, motion carried 5-0.

Q. Consider Approval of the Stipend for the Shared Human Resources Director – Smith moved to approve the Stipend of $3,500 for the Shared Human Resources Director since this position is shared 60/20/20 (ICSD, Union & Jesup respectively).  Bleichner second, motion carried 5-0.

R. Consider Approval of an Update to the Communication Plan - Smith moved to approve the Update to the Communication Plan. Trimble second, motion carried 5-0.

President Hansen thanked Eric Smith for serving the last five years as Board President.

ADJOURNMENT – Smith moved to adjourn the meeting.   Bleichner second, motion carried 5-0.  Meeting adjourned at 9:30 pm.

_____________________________________                  __________________________________

Kim Hansen, President                                                                     Laura Morine, Board Secretary