Board Agenda - 2020.11.16

November 13, 2020

 

To:       All School Board Members                           

From:   Russell Reiter, Superintendent                      

Gina Trimble – At Large ‘21                                                                                                                         
Matt O’Loughlin – DD #1 ‘23
Kim Hansen – DD #3 ‘23                                                                                                                              
Eric B. Smith – DD #2 ‘23
Jennifer Sornson – DD #3 ‘21

 

Re:  Working agenda for the public hearing and regular/annual meeting on Monday, November 16, 2020 beginning at 5:50 p.m. at the Jr/Sr High School Auditorium, 700 20th Ave SW, Independence, IA

 

PUBLIC HEARING – 5:50 p.m.

 

1.

PLEDGE OF ALLEGIANCE

 

 

A. Call to Order

 

2.

NOTICE OF CONSIDERATION OF PROPOSAL TO CONTINUE PARTICIPATION IN THE INSTRUCTIONAL SUPPORT PROGRAM FOR THE INDEPENDENCE COMMUNITY SCHOOL DISTRICT

3.

ADJOURNMENT

 

 

REGULAR MEETING

 

1.

CALL TO ORDER

 

2.

APPROVAL OF AGENDA

 

3.

CONSIDERATION OF ACTION ON CONSENT ITEMS

 

 

A. Approval of the minutes of regular meeting on October 19, 2020.

 

B. Approval of Board Policies (*changes noted)

 

 

Second Readings:

 

 

POLICY #

POLICY NAME

1.

802.7

Vandalism

2.

802.8

Energy Conservation

3.

802.9

Contract for Maintenance Services

4.

802.10

Intangible Assets

5.

803.1

Disposition of Obsolete Equipment

6.

803.2

Lease, Sale or Disposal of School District Buildings and Sites

7.

803.3

Vacant Facilities

8.

804.1

Facilities Inspections

9.

804.2

District Emergency Operations Plans

10.

804.3

First Aid

11.

804.4

Facilities Security

12.

804.5

Employee Safety Inservice

13.

804.7

Asbestos Containing Material

14.

804.8

Stock Epinephrine Auto-Injector Supply

 

 

 

 

 

First Readings:

 

 

POLICY #

POLICY NAME

1.

900

Principles and Objectives for Community Relations

2.

901.1

Public Examination of School District Records

3.

901.2

Board of Directors and Community Relations

4.

902.1

News Media Relations

5.

902.2

News Conferences and Interviews

6.

902.3

News Releases

7.

902.4

Students and the News Media

8.

902.5

Employees and the News Media

9.

902.6

Live Broadcast or Videotaping

10.

902.7

Unmanned Aircraft or Aerial Systems

11.

903

Other Intradistrict Relations

12.

904.1

School - Community Groups

13.

904.2

Community Resource Persons and Volunteers

14.

904.3 and 904.3E1

Visitors to School District Buildings and Sites and Volunteer Interest Information

15.

904.4

Public Conduct on School Premises

16.

904.5 and 904.5R1

Distribution of Materials and Distribution of Materials Regulation

17.

905.1

Transporting Students in Private Vehicles

18.

905.2

Advertising and Promotion

19.

906.1 and 906.1E1

Community Use of School District Facilities and Equipment

20.

906.2

Tobacco/Nicotine-Free Environment

21.

907 and 907.R1

District Operations During Public Emergencies and District Operations During a Public Health Emergency Regulation

 

 

C. Approval of Resignations

 

NAME

ASSIGNMENT

DATE

Mark Geertsma

Assistant Girls Basketball Coach

10/28/2020

Robert Hocken

Bus Garage 4.25 hr Bus Driver

10/28/2020

Heather Nefzger

JH Cross Country Coach

End of 2020-2021 School Year

Ryan Ruffcorn

JH Boys Basketball Coach

11/03/2020

 

 

D. Approval of New Hires (pending acceptable background checks)

 

NAME

ASSIGNMENT

SALARY

DATE

Brad Arnold

Assistant Boys Basketball Coach

$2,771

11/16/2020

Matt Fuelling

JH Boys Basketball Coach

$1,603

12/17/2020

Kayla Kanellis

Elementary Remote Learning Teacher

$26,927 (pro-rated for BA 1st Year Teacher)

11/13/2020

 

 

E. Approval of Financial Reports

 

 

     1.  Bills – Director Sornson will have reviewed the bills

 

 

     2.  Budget Report

 

 

     3.  Financial Settlement Statement as of June 30, 2020

 

4.

ANNOUNCEMENTS, COMMUNICATIONS and PRESENTATIONS

 

 

A. Comments from the Public. Residents of the District, students attending the District, parents/ guardians of students attending the District, and District staff members may address the Board about any topic relevant to the District whether on the current agenda or not. Those who wish to speak must sign up at the beginning of the meeting. Speaker’s participation is limited to three minutes once per board meeting. The Board President may need to reduce the three-minute time limit to accommodate more speakers in the 20 minutes allotted for the public forum. The Board must approve an extension of the 20-minute time allocation to allow all speakers up to three-minutes.  The views and opinions of citizens addressing the Board do not necessarily reflect those of the Board, District administration, or staff. We ask speakers to remember that Iowa law prohibits the Board from discussing specific employees or students or their performance. Student speakers will state their name and school. Others will state their name and address.

 

B. Comments from the Board, Including Committee Assignment Updates

 

 

C. Comments from the Superintendent

 

 

D. Presentations

 

 

     1. K-12 Literacy

 

5.

REPORTS

 

 

A. Building Administrator Reports

 

 

     1.  Junior-Senior High School Principal

 

 

     2.  Junior-Senior High School Assistant Principal

 

 

     3.  West Elementary Principal

 

     4.  East Elementary/Early Childhood Center Principal

 

 

B. District Director Reports

 

 

     1.  Activities Director Report

 

 

     2.  Director of School Improvement Report

 

 

     3.  Director of Technology Report

 

 

     4.  Director of Food Service Report

 

 

     5.  Director of Buildings & Grounds Report

 

 

     6.  Director of Transportation Report

 

6.

OLD BUSINESS

 

 

A. Return to Learn Plan Update

 

B. Review East/West Elementary Construction Project

7.

NEW BUSINESS

 

A. Consider Approval to Continue Participation in the Instructional Support Program for the Independence Community School District.

 

B. Consider Approval of District Student Learning Goals

 

C. Consider Approval of the Application to the School Budget Review Committee for Special Education Administrative Costs Associated with Lied Center Consortium Program for the 2021-2022 School Year

 

D. Consider Approval of the Application to the School Budget Review Committee for Special Education Administrative Costs Associated with River Hills Consortium Program for the 2021-2022 School Year

 

E. Consider Approval of the School Budget Review Committee (SBRC) Application Fall 2020 – On-Time Funding Modified Allowable Growth for Increasing Enrollment, Open Enrollment Out not in Fall 2019, and ELL (English Language Learners) Beyond 5 Years

 

F. Consider Approval of the Independence Community School District Early Graduation Applicants for January 2021

 

G. Consider Approval of Vacation Pay Out

8.

ADJOURNMENT

 

 

Annual Meeting of the Board

 

1.

Laura J. Morine, Board Secretary, will preside over the meeting until a President of the School Board is elected.

2.

CALL TO ORDER

 

 

A. Election of a President of the Board

 

Ballots will be electronic to vote for President of the School Board for 2020-2021.  A majority of those voting is necessary to elect.  The oath of office will be administered to the Board President.

 

Laura J. Morine will read off the ballots of each member who was nominated and the nominated board member will be recorded.

 

B. Election of a Vice President of the Board

 

Ballots will be electronic to vote for Vice President of the School Board for 2020-2021.  A majority of those voting is necessary to elect.  The oath of office will be administered to the Board Vice President.

 

Laura J. Morine will read off the ballots of each member who was nominated and the nominated board member will be recorded.

 

C. Set Regular Board Meeting Dates, Time and Location for 2020-2021

 

2020-2021 Proposed School Board Meetings – 6:00 p.m. in the Central Office Boardroom: 

December 21, 2020                                                (3rd Monday of the Month)

January 18, 2021

February 15, 2021

March 15, 2021

April 19, 2021

May 17, 2021

June 21, 2021

July 19, 2021

August 16, 2021

September 20, 2021

October 18, 2021

November 15, 2021

 

D. Roll Call Vote Order for 2020-2021

 

 

Dec/Jan/Feb

O’Loughlin, Hansen, Smith, Sornson, Trimble

Mar/Apr

Hansen, Smith, Sornson, Trimble, O’Loughlin

May/June

Smith, Sornson, Trimble, O’Loughlin, Hansen

July/Aug/Sept

Sornson, Trimble, O’Loughlin, Hansen, Smith

Oct/Nov

Trimble, O’Loughlin, Hansen, Smith, Sornson

 

 

 

E. Consider Approval of Committee Assignments for 2020-2021

 

Committee

 1.  Extra-Curricular Activities   

 2.  IASB – Delegate Assembly (represents ICSD 

                   at the 2021 IASB Delegate Assembly)

 3.  Mustang Foundation Board of Directors

 4.  Calendar Committee                   

 5.  School Improvement Advisory Committee - SIAC

 6.  Mentor/Volunteer Advisory Board

 7.  Career and Technical Advisory Committee  

 8.  Indee Agriculture Education

 9. Construction Oversite and Traffic Flow Committee

10. Tree and Landscaping Committee

11. Auditorium Marketing Committee

12. Buchanan County Conference Board

13. Paver/Trail Funds Committee

14. Salary Compensation Advisory Committee

15. Benefit Advisory Committee

16. City Council Liaisons

Current Member

 O’Loughlin & Trimble

 Smith

 

 Sornson & Hansen

 Trimble

 Hansen

 Smith

 Sornson

 Sornson

 Trimble & Smith

 Hansen

 O’Loughlin & Hansen

 Hansen

 O’Loughlin

 Smith & O’Loughlin

 New for 2020-2021

 Brandon/Rowley - Smith                

 Independence - The rest 

 of the Board will rotate 

 based on bill review month.

New Member

    

 

 

3.

NEW BUSINESS

 

 

A. Consider Approval of Ahlers & Cooney, P.C., Lynch Dallas, P.C., and Wilson, Elser, Moskowitz, Edelman, and Dicker LLP as Legal Counsels for the District and Board of Directors

 

B. Consider Approval of Resolution Naming Depositories

 

C. Consider Approval of Resolution to Pay Bills When the Board is Not in Session

 

D. Consider Approval of Resolution to Issue Payroll

 

E. Consider Approval of Resolution to Authorize the Use of a Check Protector and Signer and the Proper Control of the Signer

 

F. Discussion of Licensed Employee Early Retirement Plan Board Policy 407.3 and 407.4 and Certified Staff Early Notification Incentive

 

G. Consider Approval of Licensed Employee Early Retirement Plan Policy 407.3 and 407.4 First Reading

4.

ADJOURNMENT