Board Agenda - 2021.01.18 | Policy Services

January 14, 2021

To: All School Board Members

From: Russell Reiter, Superintendent

Matt O’Loughlin – DD #1 ‘23
Kim Hansen – DD #3 ‘23
Eric B. Smith – DD #2 ‘23
Jennifer Sornson – DD #3 ‘21
Gina Trimble – At Large ‘21

Re: Working agenda for the regular meeting on Monday, January 18, 2021 beginning at 6:00 p.m. at the Jr/Sr High School Auditorium, 700 20th Ave SW, Independence, IA

PLEDGE OF ALLEGIANCE

A. Call to Order

APPROVAL OF AGENDA

CONSIDERATION OF ACTION ON CONSENT ITEMS

A. Approval of the minutes of the regular meeting on December 21, 2020.

B. Approval of Board Policies (*changes noted)

Second Readings:

	POLICY #	POLICY NAME
1.	300	Role of School District Administration
2.	301.1	Management
3.	302.1	Administration and Board of Directors
4.	302.2	Administration and Employees
5.	302.3	Administration and Adjoining District Administration
6.	103, 103.E1, 103.E2, 103.E3, 103.E4, 103.E5, 103.E6, and 103.R1	Equal Educational Opportunity, Annual Notice of Nondiscrimination, Continuous Notice of Nondiscrimination, Section 504 Student and Parental Rights, Discrimination Complaint Form, Witness Disclosure Form, Disposition of Complaint Form, and Grievance Procedure
7.	500 (rescinded)	Objectives for Equal Educational Opportunities for Students
8.	701.5*	Financial Records
9.	705.1, 705.1R1*, and 705.1R2 (new)	Purchasing – Bidding, Suspension and Debarment of Vendors and Contractors Procedure, and Using Federal Funds in Procurement Contracts

First Readings:

	POLICY #	POLICY NAME
1.	303.1	Superintendent Qualifications, Recruitment, Appointment
2.	303.2	Superintendent Contract and Contract Nonrenewal
3.	303.3	Superintendent Salary and Other Compensation
4.	303.4	Superintendent Duties
5.	303.5	Superintendent Evaluation
6.	303.6	Superintendent Professional Development
7.	303.7	Superintendent Civic Activities
8.	303.8	Superintendent Consulting/Outside Employment
9.	304.2	Administrator Qualifications, Recruitment, Appointment
10.	304.3	Administrator Contract and Contract Nonrenewal
11.	304.4	Administrator Salary and Other Compensation
12.	304.5	Administrator Duties
13.	304.6	Administrator Evaluation
14.	304.7	Administrator Professional Development
15.	304.8	Administrator Civic Activities
16.	305	Reduction in Administrative Positions
17.	306.1	Development and Enforcement of Administrative Regulations
18.	306.2	Monitoring of Administrative Regulations
19.	307	Administrator Code of Ethics
20.	308	Succession of Authority to the Superintendent
21.	309	Communication Channels
22.	409.2*, 409.2E1 (rescinded), and 409.2E2 (rescinded)	Employee Leave of Absence, Emergency Paid Sick Leave Request Form Under the Families First Coronavirus Response Act (FFCRA), and Expanded Family and Medical Leave Request Form Under the Families First Coronavirus Response Act (FFCRA) I am requesting the Board waive the second reading of this policy and the rescinded exhibits as COVID -19 leave will be address in new business.
23.	503.1* and 503.1R1	Student Conduct and Student Suspension I am requesting the Board waive the second reading of this policy and regulation.
24.	503.5*	Corporal Punishment, Mechanical Restraint and Prone Restraint I am requesting the Board waive the second reading of this policy.
25.	503.6, 503.6E1, 503.6E2, 506.3E3, and 506.3R1 (All New)	Physical Restraint and Seclusion of Students, Use of Physical Restraint and/or Seclusion Documentation Form, Debriefing Letter to Guardian of Student Involved in an Occurrence Where Physical Restraint and/or Seclusion was Used, Debriefing Meeting Document, and Use of Physical Restraint and Seclusion with Students I am requesting the Board waive the second reading of this policy, the exhibits and the resolution.

C. Approval of Resignations

NAME	ASSIGNMENT	DATE
Chad Beatty	JH Football Coach	01/12/2021
Chad Beatty	JH Boys Track Coach	01/12/2021
Beverly Garrigus	Assistant Small Group Speech Numbers Director	01/12/2021

D. Approval of New Hires (pending acceptable background checks)

NAME	ASSIGNMENT	SALARY	DATE
Gina Homan	Small Group Speech Director	$2,155	01/04/2021
Kris Martin	JSH Mentor Teacher – At-Risk	$1,000	01/04/2021

E. Approval of Financial Reports

1. Bills – Director Hansen will have reviewed the bills. Director O’Loughlin - February

2. Budget Report

ANNOUNCEMENTS, COMMUNICATIONS and PRESENTATIONS

A. Comments from the Public. Residents of the District, students attending the District, parents/ guardians of students attending the District, and District staff members may address the Board about any topic relevant to the District whether on the current agenda or not. Those who wish to speak must sign up at the beginning of the meeting. Speaker’s participation is limited to three minutes once per board meeting. The Board President may need to reduce the three-minute time limit to accommodate more speakers in the 20 minutes allotted for the public forum. The Board must approve an extension of the 20-minute time allocation to allow all speakers up to three-minutes. The views and opinions of citizens addressing the Board do not necessarily reflect those of the Board, District administration, or staff. We ask speakers to remember that Iowa law prohibits the Board from discussing specific employees or students or their performance. Student speakers will state their name and school. Others will state their name and address.

B. Comments from the Board/Superintendent

C. Presentations

1. Mentoring Program Update – Val Maximovich

2. Chapter 103 – Erin Burmeister

3. CRAEA Supports and Partnerships with ICSD – Josh Johnson

REPORTS

A. Building Administrator Reports

1. Junior-Senior High School Principal

2. Junior-Senior High School Assistant Principal

3. West Elementary Principal

4. East Elementary/Early Childhood Center Principal

B. District Director Reports

1. Activities Director Report

2. Director of School Improvement Report

3. Director of Technology Report

4. Director of Food Service Report

5. Director of Buildings & Grounds Report

6. Director of Transportation Report

OLD BUSINESS

A. Return to Learn Plan Update

B. Review East/West Elementary Construction Project

NEW BUSINESS

A. Consider Approval of the Master Services Agreement with Frontline Technologies Group

B. Consider Approval of East/West Elementary Construction Project Bids

C. Consider Approval to Extend COVID-19 Leave Resolution

Roll Call Vote

D. Closed Session

We need a motion to recess to a closed session as provided in Section 21.5(1)(k) of the Iowa Code; To discuss information contained in records in the custody of a governmental body that are confidential records pursuant to Section 22.7, Subsection 50.

Roll Call Vote to Enter Closed Session

ADJOURNMENT

UPCOMING MEETINGS:

Monday, February 15th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, March 15th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, April 19th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, May 17th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, June 21st Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, July 19th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, August 16th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, September 20th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, October 18th Regular Meeting 6:00 p.m. - Central Office Board Room, Independence

Monday, November 15th Regular/Annual and Organizational Meeting 6:00 p.m. - Central Office

Board Room, Independence

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