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Independence Community School Board Meeting
Regular Meeting
September 21, 2023
The regular meeting of the Independence Community School Board was called to order at 6:00 p.m. by President Kim Hansen at the Administration Office, 1207 1st St West, Independence, Iowa on September 21, 2023. Board members present: Kim Hansen, Gina Trimble, Eric Smith, Audrey Hill and Charlie McCardle. Also present: Superintendent Phillips, Board Secretary Morine. Admin/Directors: JHS Principal Kleman, Asst JSH Principal Hupke, West Principal Reed (joined at 6:30 pm), East Principal Reidy, School Improvement Director Burmeister, Technology Director Noyes and AD Putz. Guests: Mitch Barnett and Ralph Moore. The Pledge of Allegiance was recited.
APPROVAL OF AGENDA – Motion by Smith, second by Hill to approve the agenda but striking the hiring of the MHI Four Oaks Special Ed Para. Motion carried 5-0.
CONSIDERATION OF ACTION ON CONSENT ITEMS – Motion by Smith, second by McCardle to approve the consent items. Smith inquired to see if the paraprofessionals were aware of the mandatory child abuse reporting. Supt. Phillips had spoken to the IESP representative and all are aware. The mandatory reporting is required for all licensed coaches. Motion carried 5-0.
A. Approval of the minutes of the regular meeting on August 21, 2023.
B. Approval of Board Policies (*changes noted)
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POLICY #
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POLICY NAME
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1.
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703.3 (Delete)
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Recommended Solvency Ratio
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2.
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402.05 (New Policy)
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Required Professional Development for Employees
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3.
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605.02* and 605.02R1
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Instructional and Library Materials Inspection and Display and Instructional and Library Materials Inspection Regulation
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4.
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605.03*, 605.03E1, *, 605.03E2*, 605.03E3*. and 605.03R1*
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Objection to Instructional and Library Materials, Instructions to the Reconsideration Committee, Reconsideration of Instructional and Library Materials Request Form, Sample Letter to Individual Challenging Instructional or Library Materials, and Reconsideration of Instructional and Library Materials Regulation
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5.
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605.05*
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School Library
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6.
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605.07 and 605.07R1*
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Use of Information Resources and Use of Information Resources Regulation
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7.
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605.08, 605.08E1, and 605.08.E2 (New Policy)
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Student Access to Instructional and Library Materials, Request to Prohibit a Student from Checking Out Specific Library Materials, and Request to Prohibit a Student from Accessing Specific Instructional and Library Materials
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POLICY #
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POLICY NAME
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1.
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106*, 106E1, 106E2, 106E3, and 106R1*
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Anti-Bullying/Anti-Harassment Policy, Complaint Form, Witness Disclosure Form, Disposition of Complaint Form, and Anti-Bullying/Anti-Harassment Investigation Procedures
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2.
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402.02* and 402.02R1
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Child Abuse Reporting and Child Abuse Reporting Regulation
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3.
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505.05*
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Testing Program
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4.
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505.06*
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Graduation Requirements
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5.
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507.02*, 507.02E1*, 507.02E2*, 507.02E3 (new), and 507.02E4 (new)
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Administration of Medication to Students, Authorization-Asthma Airway Constricting or Respiratory Distress Medication Self-Administration Consent Form, Parental Permission for Administering Medication at School, Parental Authorization and Release Form for Independent Self Carry and Administration of Prescribed Medication or Independent Delivery of Health Services by the Student, and Parental Authorization and Release Form for the Administration of Voluntary School Stock of Over-the-Counter Medication to Students
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6.
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601.01*
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School Calendar
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7.
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603.04* and 604.04E1
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Health Education and Human Growth and Development Student Excuse Form
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8.
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605.01 and 605.01R1*
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Instructional Materials Selection and Selection of Instructional Materials
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9.
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607.02* and 607.02R1*
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Student Health Services and Student Health Services Administrative Regulations
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10.
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804.08* and 804.08E1 (new)
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Stock Medication for Life Threatening Incidents and Parental Authorization and Release Form for the Administration of a Voluntary School Supply of Stock Medication for Life Threatening Incidents
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ANNOUNCEMENTS, COMMUNICATIONS and PRESENTATIONS -
A. Comments from the Public – none.
B. Comments from the Board/Superintendent – Board members gave their monthly feedback. Trimble stated a plea to get more members for the Athletic Boosters as membership is low. The Athletic Boosters is also requesting volunteers and the format for volunteerism has been reformatted so that there are opportunities for everyone. Hansen reminded board members of the upcoming School Board Convention, Nov 16-17th and hope board members can attend. Supt. Phillips reminded the board members of the October 19th Board Retreat. She also handed out preliminary information regarding her Supt. Evaluation. She will also be sharing her superintendent leadership goals with the board and public.
C. Presentations
1. Professional Learning Plan – Erin Burmeister
REPORTS
A. Building Administrator Reports
1. Junior-Senior High School
2. West Elementary
3. East Elementary/Early Childhood Center
B. District Director Reports
1. Activities Director Report
2. Director of School Improvement Report
3. Director of Technology Report
4. Director of Food Service Report
5. Director of Buildings & Grounds Report
6. Director of Transportation Report
NEW BUSINESS
- Consider Approval of the Travel Request Form – October 2023 for Laura Morine, Director of Finance/Board Secretary to Attend ASBO International Conference in National Harbor, MD – Motion by Trimble, second by McCardle to approve the Travel Request Form. International Conference in National Harbor, MD. – October 2023 for Laura Morine, Director of Finance/Board Secretary to Attend ASBO. Expenses for this trip are covered by the Iowa School Business Officials organization as Morine is a state board member Motion carried 5-0.
- Consider Approve of the Travel Request Form – November 2023 for Megan Bancroft, East Elementary Music Teacher to Attend the American Orff Schulwerk Association Conference in Albuquerque, NM. – Motion by McCardle, second by Smith to approve the Travel Request Form – November 2023 for Megan Bancroft, East Elementary Music Teacher to Attend the American Orff Schulwerk Association Conference in Albuquerque, NM. Expenses for this trip will be paid by the ICSD. Motion carried 5-0.
- Consider Approval of the Facility Use Agreement with The American Red Cross – Motion by McCardle, second by Trimble to approve the Facility Use Agreement with The American Red Cross. Motion carried 5-0.
- Consider Approval of the Joint Education Service Agreement between Hawkeye Community College and the Independence Community School District for the 2023-2024 Academic Year – Motion by Smith, second by Hill to void the June contract and approve this new Joint Education Service Agreement between Hawkeye Community College and the Independence Community School District for the 2023-2024 Academic Year. Motion carried 5-0.
- Consider Approval of the Cooperative Sharing Agreement with East Buchanan Community School District for Boys Soccer, Girls Soccer, and Boys Bowling for 2023-2024 – Motion by McCardle, second by Trimble to approve the Cooperative Sharing Agreement with East Buchanan Community School District for Boys Soccer, Girls Soccer, and Boys Bowling for 2023-2024. Motion carried 5-0. Question was raised why Girls Bowling was not included.
- Consider Approval of the Cooperative Sharing Agreement with Jesup Community School District for Girls Bowling, Girls Wrestling, Boys Soccer, and Girls Soccer for 2023-2024 – Motion by Trimble, second by McCardle to approve the Cooperative Sharing Agreement with Jesup Community School District for Girls Bowling, Girls Wrestling, Boys Soccer, and Girls Soccer for 2023-2024. Motion carried 5-0. Question was raised why Boys Bowling was not included.
- Consider Approval of the School Improvement Advisory Committee (SIAC) Membership for 2023-2024 – Motion by Smith, second by McCardle to approve the School Improvement Advisory Committee (SIAC) Membership for 2023-2024. Motion carried 5-0.
- Consider Approval of the Allowable Growth for Negative Special Education Balance – Motion by Smith, second by Trimble to approve the Allowable Growth for Negative Special Education Balance in the amount of $231,134.39. Motion carried 5-0.
President Hansen thanked all the board members for their time and efforts prior to the meeting as they were prepared for the meeting.
ADJOURNMENT – Hill moved to adjourn the meeting. McCardle second. Motion carried 5-0 and the meeting adjourned at 6:50 pm.
Respectfully Submitted:
______________________________________ _____________________________________
Kim Hansen, Board President Laura Morine, Board Secretary
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